Procurement for Design, Development, and Deployment of an AI-Enabled Regulato…

19th June 2025

Subject: Design, development and deployment of an AI-enabled Regulatory compliance Portal for NITA-U. Procurement Reference Number - NITA-U/UDAP/NCONS/24-25/00048

• The National Information Technology of Uganda (NITA-U) has received funds from The World Bank to be used for the Design, development and deployment of an AI-enabled Regulatory compliance Portal for NITA-U.

• The Entity invites sealed bids from eligible bidders for the provision of the above non-consultancy services.

• Bidding will be conducted in accordance with the open domestic bidding method contained in the Public Procurement and Disposal of Public Assets Act, 2003, and is open to all bidders.

4.Interested eligible bidders may obtain further information and inspect the bidding documents at the address given below at 8(a) from 0800 to 1700 hours from Monday to Friday at the address given below.

• The Bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a non-refundable fee of Ugx.200,000 (Two Hundred Thousand Uganda Shillings Only) . The method of payment will be the Electronic Funds Transfer (EFT) Bank account number: 006550058000001, Customer name: National Information Technology Authority, Uganda (NITA-U), Account title: NITAU Local Revenue Expenditure Account, Bank Name: Bank of Uganda Swift Code: UGBAUGKA. A PDF bidding document shall be sent to the potential bidder electronically upon receipt of confirmation of payment

• Bids must be delivered to the address below at 8(c) at or before 17th July, 2025 at 11:00am. All bids must be accompanied by a bid security of 20,000,000 /= (Uganda Shillings Twenty Million). Bid securities must be valid until 16th December 2025. Late bids shall be rejected. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below at 8(d) at 17th July,2025 at 11:15am.

• A pre-bid meeting will be held on 2nd July, 2025 at NITA-U Head Office, Palm Courts, Plot 7A, Rotary Avenue at 11:00am with an Online Virtual Meeting using zoom – A link will be shared with all registered Bidders prior to the date of the meeting. The bidders who wish to attend the meeting shall register and submit their official email addresses not later than one (1) day to the date of the meeting to [email protected]

• (a) Documents may be inspected at:

National Information Technology Authority-Uganda

Plot 7A, Palm Courts, Rotary Avenue,1st Floor Room 1

Kampala-Uganda

(b) Documents will be issued from: same as 8(a) above

(c) Bids must be delivered to: same as 8(a) above

(d) Address of bid opening: same as 8(a) above

• The planned procurement schedule (subject to changes) is as follows:

Activity

Date

|

• Publish bid notice

19th June, 2025

|

• Pre-bid meeting where applicable

2nd July, 2025

|

• Bid closing date

17th July 2025

|

• Evaluation process

(Within 20 working days from bid closing date)

|

• Display and communication of best evaluated bidder notice

(Within 5 working days from Contracts Committee award )

|

• Contract signature

(After expiry of at least 10 working days from display of the best evaluated bidder notice and Attorney General’s approval).

NITA-U IS NOT BOUND TO ACCEPT THE LOWEST BID OR ANY BID

MANAGEMENT