Procurement of 26 Laptops and 3 Printers for the N-WASH Project — Ministry of Water Resources and Irrigation

8th July 2025

ALL INVITED SUPPLIERS

Ref No: SS-MWRI-496999-GO-RFQ

• The Government of South Sudan through the Ministry of Water Resources and Irrigation (MWRI) is implementing the National Water Supply, Sanitation and Hygiene Project (N-WASH Project).

• The Ministry of Water Resources and Irrigation (MWRI) has received funding from the World Bank and it intends to apply part of the proceeds to pay for Supply of Laptops, Printer and Projector to facilitate the PIU for the N-WASH as per the schedule of requirement in section A.

• The Ministry now invites qualified suppliers to submit quotations to Supply the laptops, printer and projector for the N-WASH Project. More details are provided in the Technical Data (Section D).

• A firm will be selected under the Request for Quotations procedures and in a format as described in this RFQ, in accordance with the policies of the World Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment Financing - Goods, Works, Non-Consulting and Consulting Services dated July 2016 and the current Sixth Edition February 2025. (“Procurement Regulations”), which can be found at the following website: https://thedocs.worldbank.org/en/doc/6c0602876d68949e80820507d90a14ed-0290012023/procurement-regulations-september-2023

Section A: Schedule of Requirements

• Brief description of the services required are listed below.

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Projector

Piece

1

• Quotations: Bidders must quote for all the required items in the package. Partial quotations will be rejected. Quotations shall cover all costs of labour, materials, overheads, profits and all associated costs for performing the supply. The cost of performing the supply shall be included in the items stated and the cost of any incidental supply or materials shall be deemed to be included in the prices quoted.

• Quotation must be in US Dollars.

• Validity: Quotations must be valid for 30 days from the date of submission of quotations given below.

• Warranty period shall be twelve (12) Months from the date of acceptance of the Goods. Any defects must be rectified within 30 days.

• Bidders must provide the following with their bid:

• Section C of the Request for Quotations completed and signed;

• A copy of valid Business Registration Certificate,

• A copy of a valid Tax Certificate or Tax Identification Number

• A list of two recent contracts of similar nature supplied and of comparable value,

• State Warranty period.

• Manufacturer’s Authorization

• Payment Terms: Payments will be made in the following manner:

• Submission of Invoice upon delivery, inspection and acceptance of the Laptops and Printers by the Procurement team of the N-WASH and RCRP Project.

• Full Payment shall be made into the Supplier’s Bank Account in the currency of the quotation within 14 days on completion of satisfactory performance of the purchase order or Contract and upon receipt of an invoice supported by a Delivery Note.

• Quotations (clearly marked with the quotation number and description and no other markings) must be delivered to the address above by hard copy on or before Wednesday, 18th July 2025 at 10:00 am local Time. Late bids shall be rejected.

• Your quotation in the attached format should be sealed in an envelope and addressed to and delivered at the following address:

The Project Coordinator (N-WASH)

Project Implementation Unit

Ministry of Water Resources and Irrigation (MWRI)

Plot No: 11, Block No: AXII, Hai Cinema,

Juba, South Sudan

Section B: Quotation Submission Sheet

• Currency of Quotation: US Dollars

• Delivery period offered: ………… days from date of contract signature

• The validity period of this Quotation is: …… days from the date for receipt of Quotations.

• Warranty and or license period (where applicable): …………………….. Months.

• We attach the following documents:

• Section C of the Request for Quotations completed and signed;

• A copy of valid Business Registration Certificate from bidder’s country of origin,

• A copy of a valid Tax Certificate or Tax Identification Number from bidders country of origin

• A list of two recent contracts of similar nature supplied and of comparable value,

• Warranty period.

• We confirm that our quotation is based on the terms and conditions stated in your Request for Quotations referenced above, and that any resulting contract will be subject to the draft Contract attached.

• We confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

Authorized By:

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Name:

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……………………………………….

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Signature

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………………………

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Position:

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..........................................................

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Date:

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………………………

Authorized for and on behalf of:

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Vendor:

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……………………………………………………………………………………..

Address: ……………………………………………………………………………………….

……………………………………………………………………………………………........

Section C: Schedule of Requirements

(to be priced by Bidder)

Laptops

Piece

18

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4 weeks after signing of contract

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Printer

Piece

1

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Projector

Piece

1

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Total

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Notes:

Attach any documents -brochure, technical data, etc that may provide additional description of goods required

Authorized By:

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Name:

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……………………………………….

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Signature

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………………………

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Position:

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..........................................................

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Date:

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………………………

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Authorized for and on behalf of:

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Vendor:

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……………………………………………………………………………………..

Section D: TECHNICAL DATA/SPECIFICATIONS

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No.

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Description

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required minimum specification

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bidder’s offered detailed specification

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General

Manufacturer/supplier of the goods should have been manufacturing same for not less than 20 years and the supplier should quote to supply the most current model in its production line. All specifications are minimum, except where ranges, approximations and exactitudes are stated.

Bidders should provide brand, make, model and serial number for goods quoted for.

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Laptops

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• Processor: Intel Core i7/i9 (13th Gen) / AMD Ryzen 7 (7000 series)

• RAM: 32 GB DDR4 or DDR5

• Storage: 1 TB SSD (NVMe preferred)

• Display: 14”–15.6” FHD (1920x1080) IPS display

• Graphics: Integrated or NVIDIA MX-series GPU (for GIS/data tools)

• Battery Life: Minimum 8 hours

• Operating System: Windows 11 Pro (64-bit)

• Ports: USB-C, USB 3.0, HDMI, Ethernet (or via adapter)

• Connectivity: Wi-Fi 6, Bluetooth 5.2

• Other: Backlit keyboard, HD webcam, Fingerprint reader optional

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2

Printer

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• Monochrome & 5 Units for documentation, Color reporting, and record-keeping

• Duplex Printing

• Network-enabled

• Print/Scan/Copy

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3

Projector

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• Full HD resolution 3 units for presentation, community meetings, capacity-building sessions

• 3,500 lumens brightness

• HDMI/VGA ports

• Portable or ceiling-mountable

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We confirm that we comply with the technical requirements or scope of services as detailed above.

Authorized By:

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Signature:

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___________________________

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Name:

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____________________________

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Position:

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___________________________

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Date:

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____________________________

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Authorized for and on behalf of:

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(DD/MM/YY)

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Supplier:

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_________________________________________________________________

Section E: Contract

THIS AGREEMENT made the _____ day of __________ 20_____ between [Name of the Purchaser] (hereinafter called “the Purchaser”) of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) of the other part:

WHEREAS the Purchaser invited quotations for certain goods and ancillary services, and has accepted a quotation by the Supplier for the supply of those goods and services in the sum of [contract price in words and figures] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

• The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.:

(a) The Request for Quotations sent to the Supplier;

(b) The Price Schedule submitted by the Supplier [and the delivery period] and

(c) Schedule of Requirements and technical specifications.

• In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Contract.

• The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract: [Insert the methods of payment].

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written.

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Signed, sealed, delivered by the (for the Purchaser)

Signed, sealed, delivered by the (for the Supplier)

[Name of the Purchaser]

Quotation No __ of __/__/__

Date of Price quotation __/__/__

Opening date of Quotations ___/___/__ Place of Opening : __________