Procurement of Office Equipment — University of Benin

SUSTAINABLE PROCUREMENT, ENVIRONMENTAL AND SOCIAL

STANDARDS ENHANCEMENT (SPESSE)

CENTRE OF EXCELLENCE

UNIVERSITY OF BENIN

SPECIFIC PROCUREMENT NOTICE

Date: 29th January 2026

Source of Funding: SPESSE, World Bank.

Contract Ref as per Procurement Plan:_UNIBENSPE/GO/0018

To

Dear Supplier,

Project Name: SPESSE Purchaser: SPESSE UNIBEN

: _______________________ Package No. UNIBENSPE/GO/01/001

• Prices and Schedules for Supply

|

2

Laptops core i7

4

|

|

3

Mac Pro Laptop

2

|

|

4

AC 1.5 HP

40PCS

|

|

5

AC 1. HP

20 PCS

|

|

6

Cei;ing Fan

70 pcs

|

|

7

TV 43inches Smart

10pcs

|

|

8

Fridge

10pcs

|

|

9

Podium

11pcs

|

|

{Note: In case of discrepancy between unit price and total derived from unit price, the unit price shall prevail}

• Fixed Price: The prices indicated above are firm and fixed and not subject to any adjustment during contract performance.

• The Purchaser reserves the right at the time of contract finalization to increase or decrease by up to 15% the quantity of goods and services originally specified without any change in unit prices, as well as other terms and conditions.

• Delivery Schedule: The delivery should be completed as per the above schedule, but not exceeding Thirty (30) calendar days from contract signature.

• Insurance: The Goods supplied under the Contract shall be fully insured in a freely convertible currency against loss of damage incidental to manufacture or acquisition, transportation, storage, and delivery. The insurance shall be in an amount equal to 110 percent of the total value of the Goods from «Warehouse» to «Warehouse» on an «All risks» basis, including «War Risks». The Supplier shall arrange and pay for cargo insurance, naming the Purchaser as the beneficiary.

• Applicable Law: The Contract shall be interpreted in accordance with the laws of the Purchaser's country.

• Resolution of Disputes: The Purchaser and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute between them under or in connection with the Contract. In the case of a dispute between the Purchaser and the Supplier, the dispute shall be settled in accordance with the country's procedures.

• Delivery and Documents: Upon shipment, the Supplier shall notify the Purchaser and or fax ofsurance Company by cable the full details of shipment, including purchase order number, description of goods, quantity, t the vessel, the Shipping and Forwarding Receipt from freight Company showing full details, port of loading, date of shipment, port of discharge, etc. The Supplier shall mail the following documents to the Purchaser, with a copy to the Insurance Company: insert the required documents, such as:

• copies of the Supplier’s invoice showing goods’ description, quantity, unit price, and total amount;
• duplicate air/ truck transport document and/ or duplicate of railway transport document, and/or duplicate FCR ( Forwarders Certificate of Receipt) in 1 Original and 2 Copies marked «freight prepaid»;
• copies of the packing list identifying contents of each package;
• manufacturer's or supplier's warranty certificate;
• certificate of origin;
• certificate of quality.]

The above documents shall be received by the Purchaser at least one week before arrival of the goods at the final destination and, if not received, the Supplier shall be responsible for any consequent expenses.

• Payment for the invoice will be made as follows: [100% against delivery of shipping documents, through an irrevocable and Confirmed Letter of Credit, opened by __________________(name of the Bank in Purchaser’s country) in favor of the _______________________(Supplier’s Bank)],or [payment will be made 100% on acceptance of the goods] or [Advance payment of 10% of the Contract price paid within thirty (30) days of signing the contract against a simple receipt and a bank guarantee for the equivalent amount; 80% of the contract price on Shipment of goods and the remaining 10% of the contract price paid within thirty (30) days after the date of the Acceptance Certificate for the respective delivery issued by the Purchaser [chose one option and delete the others].

• Warranty: Goods offered should be covered by the manufacturer’s warranty for at least 12 months from the date of delivery to the Purchaser. [Please specify warranty period and terms in detail.]

• Packaging and Marking Instructions: The Supplier shall provide standard packing of the Goods as required, preventing their damage or deterioration during transit to their final destination, as indicated in the Contract.

• Defects: All defects will be corrected by the Supplier without any cost to the Purchaser within 14 days from the date of notice by the Purchaser. Name and address of the service facility which the defects are to be corrected by the supplier within the warranty period: Address _______________

________________

• Force-Majeure: The supplier shall not be liable for penalties or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force-Majeure. For purposes of this clause, “Force-Majeure” means an event beyond the control of the Supplier and not involving the Supplier’s fault or negligence and not foreseeable. Such events may include, but are not restricted to, acts of the Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.

If a Force-Majeure situation arises, the Supplier shall promptly notify the purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek all reasonable alternative means for performance not prevented by a Force-Majeure event.

• Required Technical Specifications (i) General Description

(ii) Specific details and technical standards

(iii) Performance Parameters

Supplier confirms compliance with the above specifications. In case of deviations, the supplier is to list all such deviations.

NAME OF SUPPLIER________________________________________________

Authorized Signature________________________________________

Place:

Date: