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ocds-bidanga-SL-OP00376753

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Procurement of uniforms and toiletries for girls — Sierra Leone Free Education Project

Titre original : Procurement of uniforms, sport tunic and toiletries (Menstrual Pads) for girls for the newly boarding home schools in Kailahun and Pujehun

Deadline

September 5, 2025

Closed

Published on September 3, 2025 at 12:00 AMModified on June 12, 2026 at 02:39 PM

Key information

Type: Audit & Finance
Deadline: September 5, 2025 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

Description

GOVERNMENT OF THE REPUBLIC OF SIERRA LEONE

MINISTRY OF BASIC AND SENIOR SECONDARY EDUCATION

SIERRA LEONE FREE EDUCATION PROJECT

REQUEST FOR QUOTATIONS

FOR

THE PROCUREMENT OF UNIFORM SPORT TUNIC AND TOILETRIES FOR THE NEWLY BOARDING SCHOOL IN KAILAHUN AND PUJEHUN DISTRICT

SL-MBSSE-508381-GO-RFB

DATE OF ISSUE: September 2nd, 2025

DATE OF SUBMISSION: September 5th, 2025, AT 12:00 P.M

PREPARED BY: SIERRA LEONE FREE PROJECT SECRETARIAT

MINISTRY OF BASIC AND SENIOR SECONDARY EDUCATION

126 SS CAMP, REGENT ROAD, REGENT

FREETOWN

September 2025

GOVERNMENT OF SIERRA LEONE

MINISTRY OF BASIC AND SENIOR SECONDARY EDUCATION

FREE EDUCATION PROJECT

INVITATION FOR QUOTATIONS

Date: September 2nd ,2025

To: The Managing Director

Tee Shopping Centre (SL) Ltd

100 Wilkinson Road

Freetown

Dear Sir,

SUBJECT: REQUEST FOR QUOTATION FOR THE PROCUREMENT OF UNIFORM SPORT TUNIC AND TOILETRIES FOR THE NEWLY BOARDING SCHOOL PROCUREMENT NUMBER: SL –MBSSE-508381-GO-RFB

The Government of the Republic of Sierra Leone has received financing from the World Bank (Bank) toward the cost of the FREE Education Project and intends to apply part of the proceeds toward payments under the contract for the procurement of uniform sport tunic and toiletries for the newly boarding school.

The Ministry of Basic & Senior Secondary Education on behalf of the Government of the Republic of Sierra Leone now invites quotations from suppliers for the Goods described in Section A: Quotation Requirements, attached to this RFQ.

Section A: QUOTATION Requirements:

Description of items:

S/N	Brief Description of the Goods
Specifications	QTY
Delivery Period	Place of Delivery

•

Uniforms	See Section D
400	1 week
SL-FEPS

•

Tunic	See Section D
200	1 week
SL-FEPS

•

Air Freshener	See Section D
23	1 week
SL-FEPS

•

Toilet Roll- Pack of 10pcs	See Section D
70	1 week
SL-FEPS

•

Dettol (500ml)	See Section D
30	1 week
SL-FEPS

•

Hand Wash Liquid Soap	See Section D
25	1 week
SL-FEPS

•

Sanitary-Pad	See Section D
200	1 week
SL-FEPS

•

Hand Sanitizer	See Section D
20	1 week
SL-FEPS

•

All -in- one Cleaner Vim	See Section D
35	1 week
SL-FEPS

•

Bath Soap - Dove	See Section D
200	1 week
SL-FEPS

•

Hand Broom with Snap Dust Pan	See Section D
40	1 week
SL-FEPS

•

Mop-Cotton Including Stick and Bucket	See Section D
40	1 week
SL-FEPS

•

Toilet Brush	See Section D
25	1 week
SL-FEPS

•

Hand-Towel	See Section D
30	1 week
SL-FEPS

•

Plastic Bucket	See Section D
200	1 week
SL-FEPS

•

Dustbin

See Section D

1 week

SL-FEPS• Place of delivery of the Goods: Sierra Leone Free Education Project Secretariat 126 SS Camp Regent, Ministry of Basic and Senior Secondary,• Quotations should be based on: DDP, Sierra Leone Free Education Project, Ministry of Basic and Senior Secondary Education, New England Ville, Freetown, Sierra Leone• Any applicable taxes in Sierra Leone, if any, shall be quoted separately.• The delivery period required is 1 week from the date of the purchase order.• Quotations must be valid for 60 days from the date of submission given below.• The warranty offered shall be: (60) Days from the date of delivery and acceptance of the goods.• Quotations and supporting documents as specified in Section B must indicate your acceptance of the terms and conditions.• Please enclose with your quotation:• Valid National Social Security and Insurance Trust (NASSIT) Clearance Certificate• Valid National Revenue Authority (NRA) Tax Clearance Certificate.• Business Registration Certificate.• Quotations must be received, in sealed envelopes, not later than: 12:00 pm on/before 5th September, 2025 andMust be clearly marked and returned to The Procurement Specialist, FREE Education Project Secretariat, Ministry of Basic and Senior Secondary Education, New England Ville, Freetown• The attached Schedule of Requirements in Section C and Technical Data in Section D detail the items to be purchased. You are requested to quote your delivery price for these items by completing and returning Sections B, C and D• The World Bank requires compliance with its policy on corrupt and fraudulent practices as set forth in Section E.Quotations that are responsive, qualified and technically compliant will be ranked according to price. A Local Purchase Order will be issued to the lowest quoted price of the total procured items.Payments will be made within forty-five (45) days upon delivery, testing, acceptance and provision of the twelve months warranty certificate. The following documents must be submitted on delivery of the goods: an invoice, a delivery receipt or dispatch documentation and bank details of the company.We look forward to receiving your quotations.Truly yours,………………….Pastor Dr. Mohamed I. KallonProcurement Specialist, FREE Education ProjectFor and on behalf of the PurchaserSection B: Quotation Details• Currency of Quotation: Leones• Delivery period offered: ………… days/weeks/months from date of Purchase Order.• The validity period of this Quotation is: ….…… days from the Return by Date.• Warranty period……………………...months.• We enclose the following documents:• A copy of a valid business registration certificate,• A copy of a valid NRA Tax Clearance Certificates,• A copy of a valid NASSIT clearance Certificates,• We confirm that our quotation is subject to the General Conditions of Contract for Local Purchase Orders and is based on the terms and conditions stated in your Request for Quotations referenced above.• We confirm that the prices quoted are fixed for the duration of the validity period and will not be subject to revision or variation.Authorised By:

Signature:

___________________________

Name:

____________________________

Position:

___________________________

Date:

____________________________

Authorized for and on behalf of:

(DD/MM/YY)

Vendor:

_________________________________________________________________

Address: ……………………………………………………………………………………….

…………………………………………………………………………………………….........

If any additional documentation is attached, a signature and authorization at Sections B, C and D is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorized in Sections B, C and D the quotation may be rejected.

Section C: PRICE SCHEDULE (to be priced by Bidder)

S/N	Brief Description of the Goods	Uom	QTY	Delivery Unit Price	Delivery Total Price
1	Uniforms	Pcs	400

2	Tunic	Pcs
200

3	Air Freshener	Cts
23

4	Toilet Roll- Pack of 10pcs	Bundles
70

5	Dettol (500ml)	Cts
30

6	Hand Wash Liquid Soap	Cts
25

7	Hand Sanitizer	Cts
200

8	Sanitary-Pad	Pkts
20

9	All -in- one Cleaner Vim	Pkts
35

10	Bath Soap - Dove	Pkts
200

11	Hand Broom with Snap Dust Pan	set
40

12	Mop-Cotton Including Stick and Bucket	set
40

13	Toilet Brush	Pcs
25

14	Hand-Towel	Pcs
30

15	Plastic Bucket	Pcs
200

16	Dustbin	Pcs
20

Total Amount in SLL

SECTION D: TECHNICAL DATA FOR PROCUREMENT THE PROCUREMENT OF UNIFORM SPORT TUNIC AND TOILETRIES FOR THE NEWLY BOARDING SCHOOL.

S/N

Brief Description of the Goods

QTY

•

Uniforms

400

•

Tunic

200

•

Air Freshener

•

Toilet Roll- Pack of 10pcs

•

Dettol (500ml)

•

Hand Wash Liquid Soap

•

Sanitary-Pad

200

•

Hand Sanitizer

•

All -in- one Cleaner Vim

•

Bath Soap - Dove

200

•

Hand Broom with Snap Dust Pan

•

Mop-Cotton Including Stick and Bucket

•

Toilet Brush

•

Hand-Towel

•

Plastic Bucket

200

•

Dustbin

We confirm that we comply with the technical requirements as detailed above.

Authorised By:

Signature:

___________________________

Name:

____________________________

Position:

___________________________

Date:

____________________________

Authorized for and on behalf of:

(DD/MM/YY)

Vendor:

Section E. Bank Policy - Corrupt and Fraudulent Practices

Guidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011.

“Fraud and Corruption:

1.16 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), bidders, suppliers, contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts.[1] In pursuance of this policy, the Bank:

(a) defines, for the purposes of this provision, the terms set forth below as follows:

(i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;[2];

(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or reck

Tender Timeline

Publication
September 3, 2025
Bid Submission Deadline
September 5, 2025
Evaluation & Award
Pending
Contract Signature
Pending

Tender Documents

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