Procurement of uniforms and toiletries for girls — Sierra Leone Free Education Project

GOVERNMENT OF THE REPUBLIC OF SIERRA LEONE MINISTRY OF BASIC AND SENIOR SECONDARY EDUCATION SIERRA LEONE FREE EDUCATION PROJECT REQUEST FOR QUOTATIONS FOR THE PROCUREMENT OF UNIFORM SPORT TUNIC AND TOILETRIES FOR THE NEWLY BOARDING SCHOOL IN KAILAHUN AND PUJEHUN DISTRICT SL-MBSSE-508381-GO-RFB DATE OF ISSUE: September 2nd, 2025 DATE OF SUBMISSION: September 5th, 2025, AT 12:00 P.M PREPARED BY: SIERRA LEONE FREE PROJECT SECRETARIAT MINISTRY OF BASIC AND SENIOR SECONDARY EDUCATION 126 SS CAMP, REGENT ROAD, REGENT FREETOWN September 2025 GOVERNMENT OF SIERRA LEONE MINISTRY OF BASIC AND SENIOR SECONDARY EDUCATION FREE EDUCATION PROJECT INVITATION FOR QUOTATIONS Date: September 2nd,2025 To: The Managing Director Tee Shopping Centre (SL) Ltd 100 Wilkinson Road Freetown Dear Sir, SUBJECT: REQUEST FOR QUOTATION FOR THE PROCUREMENT OF UNIFORM SPORT TUNIC AND TOILETRIES FOR THE NEWLY BOARDING SCHOOL PROCUREMENT NUMBER: SL –MBSSE-508381-GO-RFB The Government of the Republic of Sierra Leone has received financing from the World Bank (Bank) toward the cost of the FREE Education Project and intends to apply part of the proceeds toward payments under the contract for the procurement of uniform sport tunic and toiletries for the newly boarding school. The Ministry of Basic & Senior Secondary Education on behalf of the Government of the Republic of Sierra Leone now invites quotations from suppliers for the Goods described in Section A: Quotation Requirements, attached to this RFQ. Section A: QUOTATION Requirements: • Description of items: |

S/N |

Brief Description of the Goods |

Specifications |

QTY |

Delivery Period |

Place of Delivery | • |

Uniforms |

See Section D |

400 |

1 week |

SL-FEPS | • |

Tunic |

See Section D |

200 |

1 week |

SL-FEPS | • |

Air Freshener |

See Section D |

23 |

1 week |

SL-FEPS | • |

Toilet Roll- Pack of 10pcs |

See Section D |

70 |

1 week |

SL-FEPS | • |

Dettol (500ml) |

See Section D |

30 |

1 week |

SL-FEPS | • |

Hand Wash Liquid Soap |

See Section D |

25 |

1 week |

SL-FEPS | • |

Sanitary-Pad |

See Section D |

200 |

1 week |

SL-FEPS | • |

Hand Sanitizer |

See Section D |

20 |

1 week |

SL-FEPS | • |

All -in- one Cleaner Vim |

See Section D |

35 |

1 week |

SL-FEPS | • |

Bath Soap - Dove |

See Section D |

200 |

1 week |

SL-FEPS | • |

Hand Broom with Snap Dust Pan |

See Section D |

40 |

1 week |

SL-FEPS | • |

Mop-Cotton Including Stick and Bucket |

See Section D |

40 |

1 week |

SL-FEPS | • |

Toilet Brush |

See Section D |

25 |

1 week |

SL-FEPS | • |

Hand-Towel |

See Section D |

30 |

1 week |

SL-FEPS | • |

Plastic Bucket |

See Section D |

200 |

1 week |

SL-FEPS | • |

Dustbin |

See Section D |

20 |

1 week |

SL-FEPS • Place of delivery of the Goods: Sierra Leone Free Education Project Secretariat 126 SS Camp Regent, Ministry of Basic and Senior Secondary, • Quotations should be based on: DDP, Sierra Leone Free Education Project, Ministry of Basic and Senior Secondary Education, New England Ville, Freetown, Sierra Leone • Any applicable taxes in Sierra Leone, if any, shall be quoted separately. • The delivery period required is 1 week from the date of the purchase order. • Quotations must be valid for 60 days from the date of submission given below. • The warranty offered shall be: (60) Days from the date of delivery and acceptance of the goods. • Quotations and supporting documents as specified in Section B must indicate your acceptance of the terms and conditions. • Please enclose with your quotation: • Valid National Social Security and Insurance Trust (NASSIT) Clearance Certificate • Valid National Revenue Authority (NRA) Tax Clearance Certificate. • Business Registration Certificate. • Quotations must be received, in sealed envelopes, not later than: 12:00 pm on/before 5th September, 2025 and Must be clearly marked and returned to The Procurement Specialist, FREE Education Project Secretariat, Ministry of Basic and Senior Secondary Education, New England Ville, Freetown • The attached Schedule of Requirements in Section C and Technical Data in Section D detail the items to be purchased. You are requested to quote your delivery price for these items by completing and returning Sections B, C and D • The World Bank requires compliance with its policy on corrupt and fraudulent practices as set forth in Section E. Quotations that are responsive, qualified and technically compliant will be ranked according to price. A Local Purchase Order will be issued to the lowest quoted price of the total procured items. Payments will be made within forty-five (45) days upon delivery, testing, acceptance and provision of the twelve months warranty certificate. The following documents must be submitted on delivery of the goods: an invoice, a delivery receipt or dispatch documentation and bank details of the company. We look forward to receiving your quotations. Truly yours, …………………. Pastor Dr. Mohamed I. Kallon Procurement Specialist, FREE Education Project For and on behalf of the Purchaser Section B: Quotation Details • Currency of Quotation: Leones • Delivery period offered: ………… days/weeks/months from date of Purchase Order. • The validity period of this Quotation is: ….…… days from the Return by Date. • Warranty period……………………...months. • We enclose the following documents: • A copy of a valid business registration certificate, • A copy of a valid NRA Tax Clearance Certificates, • A copy of a valid NASSIT clearance Certificates, • We confirm that our quotation is subject to the General Conditions of Contract for Local Purchase Orders and is based on the terms and conditions stated in your Request for Quotations referenced above. • We confirm that the prices quoted are fixed for the duration of the validity period and will not be subject to revision or variation. Authorised By: | Signature: | ___________________________ | Name: | ____________________________ | Position: | ___________________________ | Date: | ____________________________ | Authorized for and on behalf of: | |

(DD/MM/YY) | Vendor: | _________________________________________________________________ Address: ………………………………………………………………………………………. ……………………………………………………………………………………………......... If any additional documentation is attached, a signature and authorization at Sections B, C and D is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorized in Sections B, C and D the quotation may be rejected. Section C: PRICE SCHEDULE (to be priced by Bidder) |

S/N |

Brief Description of the Goods |

Uom |

QTY |

Delivery Unit Price |

Delivery Total Price |

1 |

Uniforms |

Pcs |

400 | | |

2 |

Tunic |

Pcs |

200 | | |

3 |

Air Freshener |

Cts |

23 | | |

4 |

Toilet Roll- Pack of 10pcs |

Bundles |

70 | | |

5 |

Dettol (500ml) |

Cts |

30 | | |

6 |

Hand Wash Liquid Soap |

Cts |

25 | | |

7 |

Hand Sanitizer |

Cts |

200 | | |

8 |

Sanitary-Pad |

Pkts |

20 | | |

9 |

All -in- one Cleaner Vim |

Pkts |

35 | | |

10 |

Bath Soap - Dove |

Pkts |

200 | | |

11 |

Hand Broom with Snap Dust Pan |

set |

40 | | |

12 |

Mop-Cotton Including Stick and Bucket |

set |

40 | | |

13 |

Toilet Brush |

Pcs |

25 | | |

14 |

Hand-Towel |

Pcs |

30 | | |

15 |

Plastic Bucket |

Pcs |

200 | | |

16 |

Dustbin |

Pcs |

20 | | |

Total Amount in SLL | SECTION D: TECHNICAL DATA FOR PROCUREMENT THE PROCUREMENT OF UNIFORM SPORT TUNIC AND TOILETRIES FOR THE NEWLY BOARDING SCHOOL. |

S/N |

Brief Description of the Goods |

QTY | • |

Uniforms |

400 | • |

Tunic |

200 | • |

Air Freshener |

23 | • |

Toilet Roll- Pack of 10pcs |

70 | • |

Dettol (500ml) |

30 | • |

Hand Wash Liquid Soap |

25 | • |

Sanitary-Pad |

200 | • |

Hand Sanitizer |

20 | • |

All -in- one Cleaner Vim |

35 | • |

Bath Soap - Dove |

200 | • |

Hand Broom with Snap Dust Pan |

40 | • |

Mop-Cotton Including Stick and Bucket |

40 | • |

Toilet Brush |

25 | • |

Hand-Towel |

30 | • |

Plastic Bucket |

200 | • |

Dustbin |

20 We confirm that we comply with the technical requirements as detailed above. Authorised By: | Signature: | ___________________________ | Name: | ____________________________ | Position: | ___________________________ | Date: | ____________________________ | Authorized for and on behalf of: | |

(DD/MM/YY) | Vendor: | Section E. Bank Policy - Corrupt and Fraudulent Practices Guidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011. “Fraud and Corruption: 1.16 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), bidders, suppliers, contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts.[1] In pursuance of this policy, the Bank: (a) defines, for the purposes of this provision, the terms set forth below as follows: (i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;[2]; (ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or reck