Supply of ICT equipment — Project Implementation Unit (Regional Climate Resilience Program), Ministry of Water Resources and Irrigations, Republic …

REPUBLIC OF SOUTH SUDAN

MINISTRY OF WATER RESOURCES AND IRRIGATIONS

Project Implementation Unit

(Regional Climate Resilience Program)

Request for Quotation:

SUPPLY, INSTALLATION AND SUBSCRIPTION OF INTERNET SERVICE

RFQ No: SS-MWRI-333659-GO- RFQ

5th September, 2023

To: All Internet Service Providers

RFQ No: SS-MWRI-333659-GO-RFQ

• The Government of the Republic of South Sudan (GRSS) represented by the Ministry of Water Resources and Irrigation is preparing a project to address key water sector challenges in South Sudan: The Climate Resilient Flood Management project that is integrated in the Phase 1 of the Regional Climate Resilience Program (RCRP) for Eastern and Southern Africa (P180171).

• The RCRP project is led by the government, through the MWRI, and financed by the World Bank through grants from the International Development Association (IDA). Particularly for the case of the RCRP, IDA financing comes from the national allocation to South Sudan and several other windows: i) regional integration (RI), ii) crisis response windows (CRW), and iii) the window for Host Communities and Refugees (HRW).

• The Ministry now invites quotations to provide the following non-consulting services (hereinafter called “Services”): Supply, Installation and Subscription of Internet Services to PMU. More details on the Scope of Services required are provided in the Technical Data (Section D).

• A firm will be selected under Request for Quotations procedures and in a format as described in this RFQ, in accordance with the policies of the World Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment Financing - Goods, Works, Non-Consulting and Consulting Services dated July 2016 and current edition. (“Procurement Regulations”), which can be found at the following website: www.worldbank.org

Section A: Quotation Requirements

• Brief description of the services required are listed below. The detailed technical data and information for each event has been provided in Section D:

Name:

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Signature

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Position:

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Date:

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Vendor Name:

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Address: ……………………………………………………………………………………….

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Section C: Schedule of Requirements

(to be priced by Bidder)

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Total

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Notes:

Attach any documents -brochure, technical data, etc that may provide additional description of good required

Section D: TECHNICAL DATA/SPECIFICATIONS

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No.

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Description

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required minimum specification

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bidder’s offered detailed specification

1

Supply, Installation and Subscription of Internet Services to RCRP

• Fiber Optic Internet Unlimited -Dedicated 1:1 20.0 Mbps (10.0 Mbps / 10.0 Mbps) Ssubscription for up to 20 users

• Last mile connectivity fibre
• Site inspection and survey to determine cabling requirement for 1 building |

Note:

Bidder must answer in full as possible, the minimum specifications requested in the column on the right, “Bidders Offered Detailed Specifications” or on a separate sheet. Writing just “Comply” is not acceptable. Bidders are encouraged to submit a brief proposal on approach and methodology for implementation of the installation and subscription.

We confirm that we comply with the technical requirements or scope of services as detailed above.

ANNEX A

Form of Contract

THIS AGREEMENT made the _____ day of __________ 20_____ between [name of

Purchaser] (hereinafter called “the Purchaser”) of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) of the other part:

WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz.,

___________________________________________________________________________

[brief description of goods and services] and has accepted a bid by the Supplier for the supply of those goods and services in the sum of [contract price in words and figures] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

• The following documents shall be deemed to form and be read and construed as part of

this Agreement, viz.:

• Price Quotation and completed Schedules (including Price Schedules) submitted by the Supplier;
• The Schedule of Requirements; the Specification (including Schedule of Requirements and Technical Specifications)
• Bidders Quotation
• The Purchaser’s Notification of Award.
• any other document listed in GCC as forming part of the Contract

• In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Contract.

• The Services are to be delivered in accordance with the schedule of requirements provided in Section D of the request for quotation

• The Ministry of Finance retains the unilateral right to reject Services and goods which do not comply with the technical specifications/service requirements.

• The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the Contract.

• Cost of Material and Installation shall be made after delivery, installation and Commissioning
• Quarterly Payments of the Subscription Fee.
• Payment shall be made into the Supplier’s Bank Account in the currency of the quotation within 14 days on completion of satisfactory performance of the contract and upon receipt of an invoice supported by