Supply and installation of a Microsoft Dynamics-based Enterprise Resource Planning (ERP) System at Smart Africa Secretariat

Request for Proposal Letter for Consulting Services

Name of Assignment: Supply, installation and training users of a Microsoft dynamics-based Enterprise Resource Planning (ERP) system for Smart Africa Alliance

RFP Reference No.: RW-SAA-496780-CS-LCS

Grant No.: IDA-E2670

Country: Rwanda

Date: 14th October 2025

Submission deadline: 1st December 2025

• The Smart Africa Alliance has been allocated grant funds (the “Grant”) from the World Bank which are administered by the International Development Association (IDA)] (the “Bank”) and executed by the Smart Africa Secretariat (“the Client”). The Client intends to apply the funds to eligible payments under the contract for which this Request for Proposals is issued. Payments by the Bank will be made only at the request of the Client and upon approval by the Bank, and will be subject, in all respects, to the terms and conditions of the grant agreement. The grant agreement prohibits a withdrawal from the grant account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by a decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations. No party other than the Client shall derive any rights from the grant agreement or have any claims to the proceeds of the grant. For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the Bank’s Disbursement Guidelines for Investment Project Financing.”

• The Client now invites proposals to provide the following consulting services (hereinafter called “Services”): Supply, installation and training users of a Microsoft dynamics-based Enterprise Resource Planning (ERP) system for Smart Africa Alliance. More details on the Services are provided in the Terms of Reference (Section 7).

• This Request for Proposals (RFP) has been addressed to all eligible, qualified and competent firms.

• A firm will be selected under LCS procedures and in a Full Technical Proposal (FTP) format as described in this RFP, in accordance with the Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition September 2023 (“Procurement Regulations”), which can be found at the following website: www.worldbank.org

The RFP includes the following documents:

Section 1 – Request for Proposals Letter

Section 2 - Instructions to Consultants and Data Sheet

Section 3 - Technical Proposal (FTP) - Standard Forms

Section 4 - Financial Proposal - Standard Forms

Section 5 – Eligible Countries

Section 6 – Fraud and Corruption

Section 7 - Terms of Reference

Section 8 - Standard Forms of Contract (Lump-Sum)

• Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Consultant’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the Request for Proposals.

• Details on the proposal’s submission date, time and address are provided in ITC 17.7 and ITC 17.9. and from the link below: https://smartafrica.org/job/request-for-proposal-supply-installation-and-training-users-of-a-microsoft-dynamics-based-enterprise-resource-planning-erp-system-for-smart-africa-alliance/

Yours sincerely,

Smart Africa Secretariate

10th floor in Career Center Building,

KG 541 ST, Kigali – Rwanda

Website: www.smartafrica.org

Email: [email protected]

PO Box: 4913 Kigali