SERVICE PROVIDER FOR DEVELOPING, DESIGNING AND PRINTING THE SADC-GMI SUCCESS STORY BOOK OF THE PROJECTS IMPLEMTED BY THE SADC-GMI IN THE SADC REGION FROM 2016 TO DATE

SOUTHERN AFRICAN DEVELOPMENT COMMUNITY GROUNDWATER MANAGEMENT

INSTITUTE (SADC-GMI)

WORLD BANK ASSISTED

Project ID: P127086

Issuance Date: 15 April 2020

REQUEST FOR QUOTATIONS

SERVICE PROVIDER TO DEVELOP, DESIGN AND PRINT SADC-GMI SUCCESS STORY BOOK

ZA-SADC-GMI-168699-NC-RFQ

• Background

The Southern African Development Community Groundwater Management Institute (SADC-GMI) is a regional centre of excellence on groundwater management hosted by the University of the Free State in Bloemfontein, South Africa on behalf of and under the strategic guidance of the SADC Secretariat, Directorate of Infrastructure and Services – Water Division, in Gaborone, Botswana. The SADC-GMI received a grant from the GEF and CIWA through the World Bank to implement the Sustainable Groundwater Management in SADC Member States project (P127086) until 31 December 2020. SADC-GMI intends to deploy a portion of this grant to fund the services for “Development, Design and Printing of SADC-GMI Success Story Book.

• Objective of the Assignment

The key objective of this consultancy is the development of a SADC-GMI Success Story Book- consisting of successes and milestones achieved since the inception of the World Bank project.

• Specific Tasks and Activities

The tasks to be carried out by the service provider under this assignment will include, but will not necessarily be limited to the following:

• Engage SADC-GMI to identify the success stories to be captured under each Component

• Gather and review available materials from SADC-GMI for each identified Success Story

• Undertake further research to professionally populate the story content based on the guidelines provided by the SADC-GMI team

• Write stories and include relevant images for the respective stories, SADC-GMI will also, where available, share images from their image bank

• Provide all written stories with accompanying images and captions to SADC-GMI for proof-reading and approval, in word format

• Provide at least two design samples to SADC-GMI for approval

• Populate stories on the approved design.

• Submit the fully designed book in English with all stories layout to SADC-GMI for further proof-reading and final approval

• source out translators to translate the book into French and Portuguese.

• Package the French and Portuguese books the same way as the English has been packaged- as the three versions need to look identical.

• Print the book in three languages (English, French and Portuguese)

• The book must cover success stories involving SADC-GMI including its establishment as an institute must have 50 – 100 pages (with a hard cover)

• Eligibility and Request for Quotation submission requirements

The successful entity is required to meet the following criteria:

• The entity must be a registered company in the SADC region and eligible to conduct business in the Republic of South Africa;

• Experience of working in a similar geographical region (SADC region);

• Evidence of at least 3 similar projects previously successfully completed, of which 1 was in the SADC region;

• Have strong resources in research, writing, graphic design, including the use of design software such as In-Design, CorelDraw, Photoshop, and other contemporary programmes.

• Have strong resources in story researching and writing;

• Proven experience of graphic production to published/printed product with knowledge of printing processes (offset and digital) and colour management;

• Working experience in covering development issues in writing and visually, regional experience and knowledge would be an advantage;

• Ability to develop, design and produce graphic art that satisfies a creative brief;

• Schedule and Duration of Assignment

This assignment is a once-off engagement involving the deployment of a total of 60 man-days by the 2 key experts (Principal Researcher/writer and Graphic Designer) over a period of 5 months as described in the detailed TOR available on request from [email protected] OR [email protected].

Service Providers must submit Request for Quotations (RFQ) by e-mail

to [email protected] by 12:00 noon (RSA Time) on 24 April 2020.

Request for Quotation shall be marked: ZA-SADC-GMI-168699-NC-RFQ -Service Providers for the development, design and Printing of SADC-GMI Success Story Book

Note: If you do not hear from us within 4 weeks after closing date, kindly consider your application unsuccessful.