Purchase of Assorted Office Equipment for use by Adolescent, Community Health, Warehouse, Procurement Unit, and M & E Units

MINISTRY OF HEALTH

P.O. BOX 9009

1000 MONROVIA 10, LIBERIA

WEST AFRICA

Request for Quotations

for

Purchase of Assorted Office Equipment for use by Adolescent, Community Health, Warehouse, Procurement Unit, and M & E Units

Ref No : LR-MOHSW-339120-GO-RFQ

Project : Institutional Foundations to Improve Services for Health (IFISH)

Purchaser : Project Implementation Unit/Ministry of Health

Country : Liberia

Issued on : Monday, March 27, 2023

Table of Contents

Request for Quotations. 3 - 7

ANNEX 1: Purchaser’s Requirements. 8 - 10

ANNEX 2: Quotation Forms. 13 - 16

ANNEX 3: Contract Forms. 19 - 36

Request for Quotations

RFQ Ref No. : LR-MOHSW-339120-GO-RFQ

RFQ Date : Monday, March 27, 2023

Dear Sir/Madam

The Government of the Republic of Liberia has received funding under the Institutional Foundations to Improve Services for Health Project (IFISH) from the International Development Association (IDA) of the World Bank and intends to use part of the proceeds of the grant towards the Purchase of Assorted Office Equipment for use by Adolescent, Community Health, Warehouse, Procurement Unit, and M & E Units, as described below:

Please see Annex A1 for detailed specifications

The Project Implementation Unit of the Ministry of Health now invites quotations from suppliers for the Procurement of Assorted Office Equipment to Support Birth Registration Centers as described in Annex 1: Purchaser’s Requirements, attached to this RFQ.

Fraud and Corruption

The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in the attachment to the Contract Conditions (Attachment A).

In further pursuance of this policy, Suppliers shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to the RFQ and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank.

Eligible Goods (and Related Services if applicable)

All the Goods to be supplied under the Contract and financed by the Bank may have their origin in any country in accordance with Para. 10.

Eligible Suppliers

In case the Supplier is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution.

• A Supplier may have the nationality of any country, subject to the restrictions pursuant to para. 9 and 10 hereinafter. A Supplier shall be deemed to have the nationality of a country if the Supplier is constituted, incorporated or registered in, and operates in conformity with, the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or subconsultants for any part of the Contract including Related Services.

• Firms and individuals may be ineligible if so indicated in para. 10 below and:

•

• as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the supply of Goods or the contracting of works or services required; or

• by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s country prohibits any import of Goods or contracting of works or services from that country, or any payments to any country, person, or entity in that country.

• A Supplier that has been sanctioned by the Bank, pursuant to the Bank’s Anti-Corruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in the attachment to the Contract Conditions (Attachment A) paragraph 2.2 d., shall be ineligible to submit Quotations or be awarded or otherwise benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.

• Suppliers that are state-owned enterprises or institutions in the Purchaser’s country may be eligible to compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they:

•

• are legally and financially autonomous;

• operate under commercial law; and

• are not under supervision of the Purchaser.

• A Supplier shall not have a conflict of interest. Any Supplier found to have a conflict of interest shall be disqualified. A Supplier may be considered to have a conflict of interest for the purpose of this Request for Quotations process, if the Supplier:

•

• directly or indirectly controls, is controlled by or is under common control with another Supplier that submitted a Quotation;

• receives or has received any direct or indirect subsidy from another Supplier that submitted a Quotation;

• has the same legal representative as another Supplier that submitted a Quotation;

• has a relationship with another Supplier that submitted a Quotation, directly or through common third parties, that puts it in a position to influence the Quotation of another Supplier, or influence the decisions of the Purchaser regarding this Request for Quotations process; or

• or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the Goods, or Related Services, that are the subject of the Request for Quotations process; or

• or any of its affiliates has been hired (or is proposed to be hired) by the Purchaser or Borrower for implementing the Contract; or

• would be providing Goods, works, or non-consulting services resulting from, or directly related to consulting services for the preparation or implementation of the project specified in this Request for Quotations, that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm; or

• has a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who: (i) are directly or indirectly involved in the preparation of the Request for Quotations or specifications and/or the evaluation of Quotations, of the subject Contract; or (ii) would be involved in the implementation or supervision of such Contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Bank throughout the Request for Quotations process and execution of the Contract.

Manufacturer’s Authorization

• A Supplier that does not manufacture or produce the Goods it offers to supply shall submit a Manufacturer’s Authorization using the form included to this RFQ to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Purchaser’s Country.

Validity of offers

• The offers shall be valid until ninety (90) days

Quoted Price

• Prices shall be quoted in the following manner:

•

• For Goods to be supplied from within the Purchaser’s Country:

• the price of the Goods quoted EXW, including all customs duties and sales and other taxes already paid or payable on the components and raw material used in the manufacture or assembly of the Goods;

• if known, any Purchaser’s Country sales tax and other taxes which will be payable on the Goods if the Contract is awarded to the Supplier.

• For Goods to be supplied from outside the Purchaser’s Country:

• the price of the Goods, quoted CIP named place of destination in the Purchaser’s Country Ministry of Health Central Warehouse

• The Supplier shall quote its prices only in United States Dollars

Clarifications

• Any clarification request regarding this RFQ may be sent in writing to:

Attention:

Mohamed A. Sherif

Procurement Officer

Project Implementation Unit/MOH

Email: [email protected] or [email protected]

Cell: oo231 886 532 989/00231 770756 995 before 4:30 PM Thursday, March 30, 2023. The Purchaser will forward copies of its response to all Suppliers including a description of the inquiry but without identifying its source.

Submission of Quotations

• Quotations are to be submitted in the form attached at Annex 2 and email to:

[email protected]; and copy [email protected], [email protected], [email protected]

Quotations submitted as email attachments shall be in the form of scanned non- editable images.

• The deadline for submission of Quotations is Tuesday, April 4, 2023

• The address for submission of Quotations is:

Attention:

Mohamed A. Sherif

Procurement Officer

Project Implementation Unit/MOH

Room 138

Ministry of Health

Congo Town, Liberia

Opening of Quotations

• Quotations will be opened by the Purchaser’s representatives immediately after the deadline for the submission of Quotations.

Evaluation of Quotations

• Quotations will be e