🌍
Zimbabwe
ocds-bidanga-ZW-OP00044054
activetender
Supply and Delivery of Software for Phase 1 works
Deadline
July 25, 2017
Published on July 17, 2017 at 12:00 AMModified on June 12, 2026 at 12:07 PM
Key information
- Type
- Audit & Finance
- Procuring Entity
- Zimbabwe National Water Authority
- Location
- 🌍 Zimbabwe
- Deadline
- July 25, 2017 at 12:00 AMClosed
- Estimated Value
- Not disclosed
- Language of Notice
- English
Description
REQUEST FOR QUOTATION (RFQ)
SUPPLY, DELIVERY AND INSTALLATION OF ICT SOFTWARE
Reference: ZIMBABWE NATIONAL WATER PROJECT PROC: RFQ/ZINWA/G010
Dear Sir / Madam,
- The Zimbabwe National Water Authority (the Recipient) has received funds from the Zimbabwe Reconstruction Fund (ZIMREF) to implement the Zimbabwe National Water Project and intends to apply part of these funds to payments under the contract for the Supply, delivery and installation of ICT software.
- You are invited to submit your quotation(s) for the above as per attached schedule of requirements and specifications on or before 25 July 2017 at 12:00 Hours local Harare time’.
- Duplicate hard copies of the quotations using the forms provided, in Sealed Envelopes clearly marked ‘Supply, delivery and installation of ICT software - RFQ/ZINWA/G010 – Do Not Open Before 25 July 2017 at 12:00 Hours local Harare time’ should be submitted at the following address before the indicated deadline:
Attention:
The Procurement Specialist
Zimbabwe National Water Authority
2 Iona Close, Borrowdale
Harare, Zimbabwe
Tel: (+263-4) +263 4 850132/820139/850149
E-mail: [email protected]
- Electronic quotation will only be accepted if it meets the following minimum requirements;
i. Quotation documents are signed, scanned and protected by a password; Softcopies are in PDF format and are compressed using zip or rar. A single email must not exceed 4.9MB including attachments. Email to [email protected] with subject ‘Supply, delivery and installation of ICT software - RFQ/ZINWA/G010 – Do Not Open before 25 July 2017 at 12:00 Hours local Harare time’.
ii. An authorized ZINWA staff member will request the password to open the attachments.
iii. ZINWA shall not consider any quotation that arrives after the deadline for submission as stated above. Any quotation received after the deadline for submission of bids shall be declared late, rejected, and returned unopened to the Bidder.
iv. ZINWA will not be responsible for premature opening of bids which are not clearly marked or sealed as per instructions.
Conditions of Supply are as follows:
| Administrative Documents Required | Your quotations will be considered upon the provision of the following documents; 1. Signed Quotation letter (Mandatory requirement as per form provided) 2. Completed and signed Price Schedule form (Mandatory requirement as per form provided) 3. Detailed Technical Specifications of the proposed solution and accessories (licensing etc) to be supplied. (Mandatory requirement) 4. Manufacturer’s Authorization or Partnership Certificate for the supply and installation of the proposed solution to demonstrate that bidder is an Authorized or Certified Partner to sell and implement required software locally in Zimbabwe and/or regionally (Mandatory requirement) 5. At least three contactable references to whom similar goods/services have been provided in the last three years (3 years). (required for post qualification purposes) | Evaluation Criteria | Price of Goods and compliance with the specification and bid requirements as stipulated herein. Award will be made to the bidder who offers the lowest price quotation that also meets all the specifications and conditions of supply. Offers received will be made available for inspection on request. |
|---|---|---|---|
| Pricing | 1. Pricing shall be CIP Harare, ZINWA Offices. All taxes levied and statutory payments shall be presented separately from the base price in the quotation. Prices shall include all goods and services to be supplied. Itemized price schedule should include as a minimum: Detailed unit and total pricing for the Supply and Delivery of ICT software as per schedule of requirements Appendix I. The prices should also include the cost of supply, delivery and installation of the software to final destination address indicated and any ancillary services related to the supply of the goods as outlined under Appendix I.2. Prices should be quoted in USD or any other freely convertible currency, clearly specifying unit price and total price with and without tax. The source of exchange rate shall be: Standard Chartered Bank, Zimbabwe, on 25 July 2017.3. Quotation must remain valid for 45 days after the submission date. In cases of any discrepancies between the bidder’s own quotation document and the signed price schedule form as provided, the latter shall prevail.4. Partial Bids shall not be permitted.5. Quotations shall give a comprehensive description of the proposed items/services. Alternative bids shall not be accepted. Where a bidder proposes more than one solution for an item, ZINWA shall reserve the right to reject all options as submitted by the bidder. | Payment Terms | 100% of the contract price shall be paid by bank transfer to the supplier’s bank account within thirty (30) days after acceptance of the goods by the ZINWA.Currency: payment will be made in the currency of the quotation and invoice. |
| Warranty | Proposed software must be original and fit for the purpose for which it is being acquired. ZINWA will not accept any non-original versions or non-certified software. All items that fail to comply with this quality standard will be rejected. ZINWA’s decision pertaining to items being rejected is final. | Delivery Schedule | Delivery of goods shall be as specified under Appendix 1- Schedule of requirements.Any delivery times contrary to the agreed schedule shall be negotiated and agreed, in writing, by both parties. |
| Amendments of RFQ | ZINWA reserves the right to add, deduct or alter the scope of the service at its own discretion. Prior to the deadline for submission of Quotations, ZINWA may, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the RFQ documents or extend the deadline for submission of Quotations by an amendment. | Contract Conditions | Goods shall be purchased through a local purchase order as per specifications of goods to be supplied. ZINWA shall exercise the option to award the items to different vendors based on which option is most financially beneficial to ZINWA (Split procurement if applicable).*Notwithstanding the above, ZINWA reserves the right to accept or reject any quotations and to cancel the bidding process and to reject all quotations at any time prior to the award of the contract/ order.Appendix ISCHEDULE OF REQUIREMENTS AND SPECIFICATIONS |
| Item to be Procured | Specifications (If drawing is being used for specs, please attach drawing and annotate clearly) | Quantity | Delivery Schedule | Comments |
|---|---|---|---|---|
| 1 | Software: MICROSOFT PROJECT PROFESSIONAL 2016 | Complete programme with serial key to accommodate 10 users.Price to include purchase and installation of software and any licensing fees applicable. | 1 | Two weeks from date of receipt of Purchase Order |
| Preference to In Stock (Harare) | 2 | Training | Supplementary one-day training services on the software - MICROSOFT PROJECT PROFESSIONAL 2016 for 10 users. | 1 |
Tender Timeline
Publication
July 17, 2017
Bid Submission Deadline
July 25, 2017
Evaluation & Award
Pending
Contract Signature
Pending
Procuring Entity
- Procuring Entity
- Zimbabwe National Water Authority
- Country
- Zimbabwe
- Contact person
- The Procurement Specialist
- [email protected]
- Phone
- 2634850149