Procurement of an Integrated MIS&M&E System

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES - FIRMS SELECTION)

REPUBLIC OF RWANDA

BUSINESS DEVELOPMENT FUND (BDF) Ltd

ACCESS TO FINANCE FOR RECOVERY AND RESILIENCE

Loan No./Credit No./ Grant No.: TF-B5809

Assignment Title: Business Development Fund (BDF) Integrated Management Information System (MIS)

Reference No.: RW-BDF-327468-CS-QCBS

The BUSINESS DEVELOPMENT FUND (BDF) Ltd has received financing from the World Bank toward the cost of the Access to finance for recovery and resilience and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include the design, supply and installation of BDF Integrated Management Information aiming at the modernization of BDF’s core business processes supported by a state-of-the art information system. BDF provides various financial and advisory services (e.g. guarantee, loan, leasing, grant, training, etc.) in cooperation with Rwandan commercial banks and microfinance institutions to its MSME clients. The Integrated Management Information System should provide a complete workflow used by the clients, BDF HQ and branch staff (currently 30 branches around the country), Partner Financial Institutions (commercial banks), and payment service providers. In addition to the service provisioning workflow a complete Enterprise Resource Planning functionality, including inter alia budgeting, accounting, financial, asset management, inventory, supply chain management and payroll functions should be implemented. The implemented system must be integrated with several internal and external information systems and should also provide a powerful reporting and analysis solution.

Besides the implementation of the information system, testing, training, data cleansing and migration services should also be provided together with a three-year warranty and post-implementation support. The planned implementation timeframe is 40 weeks.

The BUSINESS DEVELOPMENT FUND (BDF) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The selection criteria are:

• General experience of the firm in the field: 5 years’ experience in similar services;

• The consultancy firm must be qualified /experienced in MIS consultancy, software development and provide evidence/proof of past experience in executing same assignments in financial institutions;

• International work experience in Sub-Saharan Africa and particularly in East Africa and Rwanda context is an asset.

• Having successful completed MIS solutions or core banking migration process in different financial institutions is an asset.

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers, July 2014 edition (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms in the form of a joint venture to enhance their qualifications.

A Consultant will be selected in accordance with the quality and cost-based selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours [09:00 to 17:00 hours] or by email.

Expressions of interest must be delivered in a written form to the address below (in person, by email, or by mail) on 27/02/2025, not letter than 10:00, Kigali time.

BDF Procurement office

Attn: Chief Executive Officer, BDF

5th Floor, Tower A, YYUSSA CITY CENTER, KN 4 Av,

P.O. Box 966 Kigali - Rwanda,

Email: [email protected]

Tel: Tel: +250 252 579 870/71

Done at Kigali on 11/02/ 2025

Vincent MUNYESHYAKA

Chief Executive Officer