The Consultancy objective is to formally establish and capacitate the focal groups in each SADC Member State for continuity with infrastructure projects beyond SADC-GMI financial assistance.

Issuance Date: 08 November 2019

REQUEST FOR EXPRESSIONS OF INTEREST (EOI) CONSULTING SERVICES – FIRMS SELECTION

CONSULTANCY SERVICES TO FACILITATE ESTABLISHMENT OF NATIONAL FOCAL GROUPS IN SADC MEMBER STATES.

Contract No. Contract No: ZA-SADC-GMI-136057-CS-CQS

• Background

The Southern African Development Community Groundwater Management Institute (SADC-GMI) is a regional centre of excellence on groundwater management hosted by the University of the Free State in Bloemfontein, South Africa on behalf of and under the strategic guidance of the SADC Secretariat, Directorate of Infrastructure and Services – Water Division, in Gaborone, Botswana.

The vision of the SADC-GMI is to ensure the equitable and sustainable use and protection of groundwater in the SADC region. The World Bank funded project which the SADC-GMI is implementing comprises four main components, A, B, C & D, with each component comprising several sub-components. Under sub-component A3 the SADC–GMI wishes to assist with establishing, capacitating and supporting National Focal Groups in all SADC Member States. The overarching objective of establishing the National Focal Groups is advocacy for sustainable groundwater management in the Member States. Roles and responsibilities of the National Focal Groups shall include but not limited to supervision of sub-grants scheme implemented by the SADC-GMI.

These Terms of Reference (ToR’s) are for enlisting the services of a Firm of Consultants to establish and operationalise the National Focal Groups as described above.

• Objective of the Assignment

The key objective of this assignment is to establish and operationalise national focal groups in the Member States through the development of Terms of Reference (ToR) for the National Focal Groups, conduct stakeholder analyses and deliver training for the National Focal Group in each Member State to perform their functions.

• Specific Tasks and Activities

To achieve the objectives of this assignment, the successful Consultant will undertake the following core tasks:

• Task 1-Develop a Generic TOR for the National Focal Groups

• Task 2-Establishment of National Focal Groups in the Member States

• Task 3 - Determination of Training Needs for The National Focal Groups

• Task 4: Implement 3 Day Training for the National Focal Groups.

• Eligibility

The ideal Consulting Firm should be a registered Company with proven experience in any of the following disciplines: Organizational Development, Governance, Institutional Strengthening, Training & Development, Human Resources, Leadership or other related area. A track record of more than 10 years is required in the areas indicated above. The Consulting Firm should demonstrate their capacity to mobilise Member State In-Country Counterparts who will support the activities in the concerned Member State.

• Schedule and Duration of Assignment

This is a once-off assignment without any obligation for follow-up work and it is intended to be implemented over an estimated period of 6 months from contract commencement with an estimated aggregate level of effort of 230 man-days for the key experts only.

• Liaison and Logistics

On a day to day basis, the consultant will liaise with the SADC-GMI through the Governance and Institutional Consultant.

• EXPRESSION OF INTEREST SUBMISSION REQUIREMENTS

Interested consultancy firms are requested to submit an expression of interest. The

expression of interest should include the following;

a) Valid Business License

b) Registration Certificate of TIN and VAT

c) Company Certificate Registration/Incorporation

d) Evidence showing that the firm is a legal entity (certificate of registration);

e) Experience of working in a similar geographical region (SADC region);

f) Availability of Professional Key Staff with Suitable Qualifications in the field of

assignment;

g) Evidence of at least 3 similar projects previously successfully completed, of which

1 was in the SADC region;

h) Evidence showing the technical and managerial capabilities of the firm in the field

of assignment;

i) Brief description (not more than 3 pages) of the proposed Methodology of carrying

out the scope of the work;

j) The EOI submission should not exceed 30 pages, should the EOI exceed 30 pages inclusive of all the submission requirements , it will be disqualified.

Further information can be obtained at the address below during office hours i.e.

08:00 am-4:00pm, Monday – Friday or at [email protected]

Bidders must submit Request for Expressions of Interest (EOI) by mail or by e-mail

to [email protected] or submit the documents in a sealed envelope by

hand or post to the address provided below by 12:00 noon (RSA Time) on 29 November 2019.

Note: If you do not hear from within 4 week after closing, kindly consider your application unsuccessful.

Tender envelopes shall be marked: ZA-SADC-GMI-136057-CS-CQS: Consultancy Services to Facilitate Establishment of National Focal Groups in SADC Member States.

Attention:

Procurement and Grants Office

SADC Groundwater Management Institute

Institute for Groundwater Studies

University of the Free State

Bloemfontein, SOUTH AFRICA

Office Tel: +27 51 401 7721

NB: For detailed Terms of Reference, please consult our website on: www.sadc-gmi.org, under opportunities > tenders.