SAPP Data Management System

REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – FIRM SELECTION)

COUNTRY: Southern African Power Pool region

NAME OF PROJECT: Southern African Power Pool Program for Accelerating Transformational Energy

Projects Grant No.: H9890

Assignment Title: SAPP Data Management System

The World Bank is preparing a Program with the Southern Africa Power Pool (SAPP) to help accelerate preparation of priority regional power generation and transmission projects in the region of the Southern African Power Pool. The Program Development Objective is “to facilitate the preparation of priority regional energy projects in the Southern African Power Pool region”.

Objectives of consultancy assignment

The primary objective of the assignment is to select an organisation to provide a DMS solution for the Southern African Power Pool. The proposed cloud-based Data Management System will enable SAPP to have a central depository of all data related to planning, project preparation and development, operations, markets and environment. This will assist SAPP to easily access the data for any future requirements and future studies. The structure of the data portal will be such that SAPP Members will be able to upload and update the data seeing their own portfolio without access to other SAPP Members data. The SAPP will have full access. Open source and public domain data will be accessed by all members. The data portal should be designed with these functionalities in mind.

Scope of work

The work shall be ideally split into two (2) phases.

Phase 1 – DMS Planning (one week)

Within this activity, the contractor will get acquainted with the situation of the SAPP and plan the work accordingly. At that stage, the following activities are envisaged:

• Carrying out an in-depth analysis of the SAPP requirements, including available infrastructure and constraints

• Carrying out an in-depth review of the DMS requirements

• Define the security and privacy approach according to the DMS specifications and related Zimbabwe laws and regulations

• In collaboration with the SAPP team, establish the most suited approach for Data Migration

• Defining a detailed workplan for the intervention

• Defining a Training schedule according to the user needs

• Defining a Change Management Plan

The first phase, which is foreseen to last one week, will result into the following deliverable report, D1 - “Planning the DMS Implementation”, including, at least, the following sections:

• Analysis of current situation and needed software customisation to meet DMS Requirements

• Interoperability approach

• Training Plan

• Change Management Plan

• Security and Privacy Approach

• Data Migration Approach

• Detailed planning for the software installation/customisation, technical support and training services to be supplied during the DMS implementation.

Phase 2 – DMS Implementation Phase (4 weeks)

The following activities are envisaged for such a phase:

• Task1. Defining the system architecture (hardware, software, network, including interoperability solutions)

• Task2. DMS installation

• Task3. Customising the DMS solution ensuring privacy and data security

• Task4. On the job training

• Task5. Data Migration

• Task6. Supporting Activities

Required Qualifications and Experience

Interested Consulting Firms should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The Consultant should be able to have a team of experienced key experts such as the a) The Project Director and 2) DMS Analyst Expert.

A Consultant will be selected in accordance with the QCBS method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours from Monday to Friday [ 09:00 to 16:00 hours ].

Expressions of interest must be delivered in a written form to the email address below by 12 April, 2021 at 15:00 hours Central African time and mention "Expression of Interest for Consultancy Services for the Southern African Power Pool Data Management System “

Address and Contact:

Southern African Power Pool

Attention: Thembekani Luthuli, SAPP-PAU Procurement Specialist

Tel: +27 10 446 9600

Email Address: [email protected]