REQUEST FOR EXPRESSION OF INTEREST FOR THE DESIGN OF A MONITORING AND EVALUATION INFORMATION MANAGEMENT SYSTEM FOR ACBF

REQUEST FOR EXPRESSION OF INTEREST FOR THE DESIGN OF A MONITORING AND EVALUATION INFORMATION MANAGEMENT SYSTEM FOR ACBF

Country: Africa

Name of Project: ACBF Regional Capacity Building Project, Africa

Consulting Services: Design of a Monitoring and Evaluation Information Management System for ACBF

Project ID No.: P122478, Grant No.: 6470-3A

Expression of Interest: ACBF/EOI/045/12/RIDA

1.0 Introduction

This request for expressions of interest follows theGeneral Procurement Notice for this project that appeared in UN Development Business online on 1 June 2011

The African Capacity Building Foundation (ACBF) was established on 9 February 1991 as the outcome of a partnership between African governments and the international donor community. The major donors to the Foundation include African countries, non-African countries, the African Development Bank (AfDB), the United Nations Development Programme (UNDP) and the World Bank. Since its establishment, the Foundation has evolved through five distinct phases: an initial phase (1992 – 1995); an institutionalization phase (1996 – 1999); the phase involving the integration and implementation of the Partnership for Capacity Building in Africa (PACT) (2000 – 2001); the first Strategic Medium Term Plan (SMTP I), 2002-2006; and the SMTP II, 2007-2011.

The African Capacity Building Foundation has received a grant from the World Bank towards the cost of the ACBF Regional Capacity Building Project and intends to apply part of the proceeds of this funding towards Consultancy Services for the Design of a Monitoring and Evaluation Information Management System for ACBF.

2.0 Objectives and Scope of the Assignment

The purpose of the assignment based on the Foundations interest in developing an integrated M&E Information Management System (IMS) to improve the organizational capabilities, responsiveness and efficiency of its M&E functions at corporate and grantees level. The system is intended to facilitate the collection, collation and reporting of progress ofimplementation and achievement of results in a real time manner to support evidence based decision making and management. By integrating the organizational, functional and operational information, the system is expected to support evidence based decision making and knowledge sharing both at the Foundation and among grantees.

Focusing on the development, operational and organization needs, the IMS is intended to:

• Project/Operational Performance – support tracking of project/program implementation and systematic collection, collation, analysis and reporting of project level performance information based on agreed indicators in the RMFs and M&E Plans;

• Organizational Performance – Support corporate level data collection and reporting including tracking and measurement of the delivery levels of the Annual Business Plans. It should also facilitate the assessment and demonstration of the levels of efficiency and effectiveness of the Foundation and its interventions;

• Documentation and communicationof results to Partners/stakeholder- Accountability – The system is intended to provide a comprehensive, consistent and verifiable way of documenting and communicating results and learning from ACBF's interventions in timely and accurate and manner; and

• Data Analysis, Modeling and Reporting - the system should enable ACBF to carryout predefined and ad-hoc data analysis, modeling and reporting to respond to the varyinganalytical and statistical information requirements of stakeholders/ partners.

The contracted Firm is expected to work with the Monitoring and Evaluation Department and ICT Unit to study and design a robust Information Management System for tracking the progress of implementation and assessment of the level of achievement of results of its capacity development interventions across Africa. The assignment is divided into two Phases: 1) development of comprehensive business requirements and identification of potential systems and 2) supervision of development/customization, implementation androll-out of the system.

Detailed terms of reference may be obtained from ACBF or downloaded from ACBF website www. acbf-pact.org. The consultancy is expected to be undertaken within a period of Sixty Five (65) working days.

3.0 Request for Expression of Interest

ACBF now invites eligible Consulting Firms to indicate their interest inproviding the services. Interested consultants must provide information indicating that they are qualified to perform the services (description of similar assignments, evidence of familiarity with Project Evaluations on a large scale, experience in similar conditions, evidence and familiarity with international organisations, Managerial andTechnical capability, etc.).

4.0 Qualifications of Consultants

Consulting Companies must have a proven record of experience in undertaking similar assignments for large scale organizations based on international best practice. The firm must have at least 5 years' experience in the implementation of Monitoring and Evaluation Information Management for similar organizations. The consultant team shall comprise a Team Leaderand no more than two (2) team members with complementary and/or appropriate skills. Consultants may associate to enhance their qualifications.

5.0 Selection of Consultants

A consultant will be selected in accordance with the procedures set out in the World Bank's Guidelines: Selection and Employment of Consultants by World Bank Borrowers (May 2004, revised October 2006 and May 2010). Expression of Interest clearly marked "Expression of Interest to for the for the Design of a Monitoring and Evaluation Information Management System for ACBF " can be submitted at the address below on or before 17:00 hours local time on 7th September, 2012.

Or through email using the following address; [email protected] .