Consulting Services – Project Executive Secretary for RLSP — Ministry of Livestock, South Sudan

Original title: Secretary for the PCU - RLS Project

Deadline

October 23, 2026

Closed

Published on October 13, 2026 at 12:00 AMModified on October 15, 2026 at 01:01 AM

Key information

Type: Consulting & Studies
Location: South Sudan
Deadline: October 23, 2026 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

What is this tender about?

Consulting Services – Project Executive Secretary for RLSP — Ministry of Livestock, South Sudan is a consulting & studies procurement opportunity published by National Ministry of Livestock and Fisheries in South Sudan on October 13, 2026. Submissions closed on October 23, 2026. 1 official document is attached below.

Front desk management and reception of visitors to the Project in liaison with the security guard at the office's entrance of the Project Manager;
Receiving and dispatching all office communication by e-mail, fax, post, diplomatic bag, etc. Distributes incoming traffic to the relevant recipients for action or information (assures copying and further distribution);
Assist the Project Manager and Administrative Assistant in fleet management and supervision of the cleaners, messengers, drivers and security guards;
Assist in implementing and maintaining office systems and maintaining filing systems;
Maintaining an updated address and phone lists of MLF key staff, and all key project stakeholders;
Assist the Project Manager and Administrative Assistant in organizing, coordinating meetings, conference and travel arrangements and writing minutes of the meetings;
Providing secretarial services as required by project personnel (i.e. write correspondence, phone calls, photocopies, scanning etc.); and
Carrying out any other duties assigned by the Project Management Team. • Terms of Reference: The detailed Terms of Reference (ToR) containing roles and scope for the assignment as well as the evaluation criteria for this consultancy can be obtained upon written request to the e-mail address: ss.rlsp2025@gmail.com clearly indicating the subject matter as “ToR for Administrative Assistant”. • Qualification and Experience: The consultant must meet the minimum qualification and selection criteria indicated below:
Qualification
Hold a minimum Diploma in any of the following: Management, Business and Administration, International Development, Project Management, and Social Work from a recognized institution. • Bachelor’s degree will be an added advantage. • Proficiency in appropriate office technology e.g. basic Computer Applications. • Fluent in English both written and spoken. • Experience
At least two (2) years of work experience in a similar or related role with Government or any other reputable non-government organisation. • Office administration skills - experience managing front office. • Other Requirement
Initiative and practical resourcefulness together with exceptional group dynamics and people skills. • Good communication skills, both oral and written • Selection Criteria: The Consultant(s) will be selected in accordance with the World Bank’s Procurement Regulations for IPF Borrowers, dated July 2016 and revised 7th Edition of September 2025 which can be found at the following website: www.worldbank.org/procurement. Individual Consultant Selection (ICS) method will be used, and the first step shall be shortlisting based on the above qualification and experience requirements. This will then be followed by oral interviews for the shortlisted candidates and will be assessed using scored criteria on qualification, specific experience and desirable skills. • Duration of the Assignment: The initial duration of the consultancy services is Twenty-four (24) months and shall be subject to renewal annually based on the performance and availability of funds. • The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition of September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. • Further information can be obtained at the address below during office hours [weekdays Monday to Friday 0800hrs to 1700hrs local time excluding public holidays]. • The Ministry of Livestock and Fisheries (MLF) now invites eligible Consultants to indicate their interests in providing the Services. Interested Consultants should provide information, as stipulated in the ToR, demonstrating their qualifications and relevant experience to perform the Services. • Deadline for Submission: written application (Expressions of Interest, EoI) accompanied with CV and required attachments, all merged into One (1) pdf file and titled “Project Executive Secretary” to be submitted to the undersigned (in person, or by mail, or by e-mail: ss.rlsp2025@gmail.com ) so as to reach by Friday 23rd October 2026 at 5.00 p.m. (South Sudan Time). Late applications will be rejected. Attention: Project Manager, Project Coordination Unit (PCU) Ministry of Livestock and Fisheries, Ministry HQs, South of Gudele 2 Market, Juba Email address: ss.rlsp2025@gmail.com

What are the key dates?

Publication
October 13, 2026
Bid Submission Deadline
October 23, 2026
Evaluation & Award
Pending
Contract Signature
Pending

Procuring Entity

Name: National Ministry of Livestock and Fisheries
Country: South Sudan
Contact person: Augustin Atillio
Phone: Create a free account to view

Which documents are available?

Tender Details
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