Procurement and Installation of Software for MIS System — Sub-Saharan Africa Women’s Empowerment Project (P176693)

Specific Procurement Notice – Request for Proposals without Prequalification Request for Proposal Information Systems (Design, Supply and Installation) (Without Prequalification) Country: The Gambia Name of Project: Sub-Saharan Africa Women’s Empowerment and Demographic Dividend Plus Project (P176693) Contract Title: Design, Supply and Installation of the electronic Gambia Women's Financial Services (GWFS) system Grant No: IDA-74140 RFP Reference No: GM-SWEDD-GM-451544-NC-RFB Issued on: 26 September 2024. 1. The Government of The Republic of the Gambia has requested and obtained funds for the Sub-Saharan Africa Women Empowerment and Demographic Dividend Plus SWEDD+ Project (P176693) and intends to apply part of the proceeds toward payments under the contract for the Design, Supply and Installation of the electronic Gambia Women’s Financial Services System (GWFS) for Ministry of Gender, Children, and Social Welfare (MoGCSW). For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit. 2. The Ministry of Health Projects Coordination Unit (PCU) now invites sealed Bids from eligible Proposers to design and supply the new Women Enterprise Fund system, to ensure that loans, grants and other services provided to women under the Women Enterprise Fund are managed fairly, correctly, and efficiently, and ICT infrastructure is properly operated. The proposed delivery schedule can be summarized as follows (details provided later in the document): |

# |

Milestone |

Weeks |

1 |

Demonstration System |

2 |

2 |

Scope/Core Requirements Defined and Agreed |

4 |

3 |

Verify eCRVS Interoperability |

6 |

4 |

Technical Solution Verified |

8 |

5 |

GWFS UAT Commences |

10 |

6 |

GWFS Production Environment Verified |

12 |

7 |

Data Setup and Integrations Complete |

14 |

8 |

eTraining Package Completed |

16 |

9 |

GWFS V1.0 Complete |

16 |

10 |

Provisional Operational Acceptance of V1.0 |

18 |

11 |

Training & User Preparations Complete |

18 |

12 |

GWFS V1.0 System Go-Live (Operational Acceptance) |

20 |

13 |

GWFS V1.1 System Go-Live |

24 |

14 |

GWFS V1.2 System Go-Live |

30 |

15 |

Program Completed |

72 The Supplier must provide high demand support during the rollout to ensure most problems are resolved within 24 hours. The Technical Support must cover until the acceptance of the implementation based on the defined Service Level Agreement (SLA). The Supplier must provide a Warranty Defect Repair Service from the period of an acceptance of the implementation in all regions until the Program Completed to ensure the system continues to work as specified. 3. The procurement process will be conducted through international competitive procurement using Request for Proposals (RFP) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” dated September 2023 (“Procurement Regulations”), and is open to all eligible Proposers as defined in the Procurement Regulations. 4. Interested eligible Proposers may obtain further information from through email from the Ministry of Health (MOH) PCU Project Coordinator, Ms. Fatou Sagarr Jagne, Email: mohpcuprocurement@gmail.com. 5. The bidding document in English will be provided for free in PDF format to the interested eligible Proposers upon the submission of a written application to the email address mohpcuprocurement@gmail.com. The document will be sent by email. 6. Bids must be delivered via email and hard copy on or before 11th November 2024, at 12:00Noon. Late Bids will be rejected. Bids will be publicly opened in the presence of the Proposers’ designated representatives and anyone who chooses to attend at the address below. The outer Proposal envelopes marked “ORIGINAL PROPOSAL”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Proposers’ designated representatives and anyone who chooses to attend, at the address below 28th October, at 1:00 pm Banjul time. All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in the safe custody of the Purchaser until the second public Proposals opening. 7. All Bids must be accompanied by a Bid Security of US$10,000.00. 8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document. 9. The address referred to above is: Ms Fatou Sagarr Jagne Project Coordinator Projects Coordination Unit (PCU) Ministry of Health Kairaba Avenue, Opposite GIEPA House Tel: +220 3373331 E-mail: mohpcuprocurement@gmail.com