Procurement of ICT Equipment and Office Supplies

Original title: PROCUREMENT OF ICT EQUIPMENT & SUPPLY OF OFFICE ITEMS (LAPTOPS, PRINTERS, COPIERS)

Deadline

July 16, 2026

Closed

Published on July 16, 2026 at 12:00 AMModified on July 18, 2026 at 01:08 AM

Key information

Type: Audit & Finance
Location: Botswana
Deadline: July 16, 2026 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

What is this tender about?

Procurement of ICT Equipment and Office Supplies is an audit & finance procurement opportunity published by Ministry of Health in Botswana on July 16, 2026. Submissions closed on July 16, 2026. 1 official document is attached below.

Fraud and Corruption clause to be included in the RfQ (for Bank financed Projects contracts) 2.1The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in Section VI. 2.2In further pursuance of this policy, Bidders shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to any initial selection process, prequalification process, bid submission, proposal submission, and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank. • Preliminary Evaluation Quotations will be first be screened for legal eligibility. To be considered responsive at this stage the supplier must submit the following valid and current documents: a)Certificate of incorporation or business registration confirming that the firm is duly registered and legally registered to conduct business b)Trading licence valid at the time of submission c)Tax clearance certificate issued by the relevant authority confirming that the firm is in good standing with its tax obligations. 4. Quotation prices should be based on: for goods supplied from within the purchaser Country; – insured and delivered to Ministry of Health Headquarters, Office 3E5, Procurement Office • 4.1 The delivery period required is 3 weeks from the date of order. 4.2Quotations must be valid for 60 days from the date for receipt given below.• The warranty/guarantee offered shall be: ………… months. • Quotations and supporting documents as specified in Section B must be marked with the Procurement Number given above and indicate your acceptance of the terms and conditions. • Quotations should be sealed in a single envelope, clearly marked with reference above, the name of Bidder and Implementing Agency. • Quotations must be received, in sealed envelopes, no later than: 1500hours on 15/06/2026. Quotations must be delivered to: Ministry of Health Headquarters, Office 3E5, Procurement Office, Government Enclave, 24 Amos Street, Plot 54609, Gaborone 4.7 Public Opening of quotations: Quotations will opened publicly immediately after the submission deadline in the presence of suppliers who wish to attend. The opening will take at the Ministry of Health Headquarters, Floor 3 foyer at 1515 hours. A written record of the public opening will be prepared, signed by all present and sent to all bidders who submitted quotations. The attached Schedule of Requirements at Section D details the items to be purchased. You are requested to quote your delivered price for these items by completing and returning Sections B and C. Quotations would be screened for responsiveness and compliance as follows: • Preliminary Evaluation: – to ascertain legal documents as paragraph 3;
Technical Evaluation: – to ascertain technical compliance with the client’s required specifications (as attached to this RfQ in section B); and
Financial Evaluation: – to check on price offers. Quotations that are responsive, qualified, and technically compliant will be ranked according to price. Award of Contract will be made to the lowest priced and responsive, quotation (lowest evaluated price) by the issue of a signing of Contract Agreement. Quotations that are responsive, qualified, and technically compliant will be ranked according to price. Award of contract will be made to the lowest priced quotation by item or by total through the issue of a Local Purchase Order. Suppliers may submit a quotation for one or several or all Lots each lot will be evaluated independently for all items within the lot. An award will be made on per Lot basis for the supplier offering the lowest quotation for that lot or combination thereof depending on the outcome of the evaluation. All items within a Lot must be quoted in full. Partial quotations within a Lot (where a supplier quote for some but not all items within that Lot will be deemed not responsive and will not be considered). Discounts Suppliers who wish to offer discount conditional upon the award of more than one Lot must clearly state such discount in the quotation specifying the Lots to which the discount applies and the percentage of the discount offered. Conditional discount will be taken into account during the financial evaluation by applying them to the relevant Lot prices and accessing the lowest evaluation price across all possible combinations. Discounts that are not clearly stated during the bid opening will not be considered during evaluation. Signed: ………………………………… Name: Ms Kerileng M. Thela Project Manager- HEPRR PROJECT For and on behalf of the Purchaser Section B: Technical Specifications: [Please specify all major/fundamental technical specifications that the goods to be supplied shall meet. The failure of meeting these functional specification or requirements will be basis for rejection of the quotation]. RFQ – Lots & Technical Specifications Lot 1 — ICT Equipment | # | Item | Qty | Technical Specifications | 1 | Laptops | 14 | Display: 13–14", FHD (1920x1080), multi-touch, IPS, anti-glare, 2-in-1 touchscreen. Processor: i7 13th Gen, up to 5.3GHz Turbo Boost, 12MB L3 cache, 4 cores min. RAM: 16GB. SSD: 512GB. Wireless: 802.11 b/g/n, Wi-Fi 6, Bluetooth 5. Ports: 2x Thunderbolt 4 USB4 Type-C, 2x USB-A 5Gbps, 1x audio combo, HDMI 2.0. Keyboard: spill-resistant backlit. Camera: 720p HD. Security: fingerprint sensor. OS: Windows 11 Pro. Warranty: 3 years. Includes: wireless mouse & docking station (2x USB-A, 2x DisplayPort 1.2, 1x RJ45, 1x HDMI 2.0, 1x USB-C, 1x audio jack, 1x lock slot). | 2 | Smart TV | 1 | Size: 65". Resolution: 4K (3840x2160). Refresh rate: 60Hz–120Hz+. HDR support. Smart OS (Android/Google TV, webOS, or Tizen). Ports: multiple HDMI 2.1, Wi-Fi, Ethernet, USB & Audio. Includes: 20M HDMI cable, installation & accessories. Lot 2 — Office Furniture | # | Item | Qty | Technical Specifications | 1 | Executive Office Chair | 5 | Adjustable headrest, swivel and tilt mechanism, silver powder coated armrest with mesh padding, adjustable arms. Size: 600W x 630D x 1160–1260H mm. | 2 | Lockable Filing Cabinet | 5 | Two-door, steel, lockable. | 3 | Tender Box | 1 | Lockable wooden tender box. | 4 | Workstation | 5 | Mahogany veneer finish, 45mm desk top, wooden legs. Pedestal: pencil tray, 2 standard drawers, 1 deep filer drawer. Desk: 1600L x 1200W x 800H mm. Pedestal: 500L x 427W x 800H mm. Lot 3 Kitchen Appliances | # | Item | Qty | Technical Specifications | 1 | Microwave | 1 | Metallic silver with mirror finish, 36L capacity, 900W. | 2 | Domestic Fridge | 1 | Metallic fridge/freezer, 154L capacity. | 3 | Coffee Maker | 1 | Double coffee machine, high pressure extraction 15–20 bar, dual-boiler, water tank 1.8L–2.8L. Lot 4 — Office Stationery & Consumables | # | Item | Qty | Specifications | 1 | Pens | 50 | Blue/black ink | 3 | Photocopying Paper | 30 boxes | A4, 500 sheets/ream, 5 reams/box | 4 | Highlighters | 20 | Various colours | 5 | Lever Arch Files | 25 | Packs of 4 | 6 | Stapler | 5 | Standard 26/6 | 7 | Staples | 20 boxes | 26/6 per pack | 8 | Puncher | 2 | Small puncher | 9 | Calculator | 2 | Calculator extra large display solar 12 digits desktop calculator with round up, memory function | 10 | Folios | 250 | Gen 32 | 11 | Carbon Papers | 20 | Packet of 50 | 12 | Stickers/Notepads | 20 | Stick-on, 5 colours per pack | 13 | Office Stamps | 2 | Procurement & Accounts | 14 | Minute Books | 20 | A4 size | 15 | Permanent Markers | 10 | Various colours(black,red,blue,green) RFQ -Ancillary Services | # | Ancillary Service | Applicable Lot | Description | 1 | Delivery | All Lots | Transportation of goods to the indicated final destination | 5 | Smart TV Mounting & Installation | Lot 1 — ICT Equipment | Wall mounting of the Smart TV, including all brackets, fixings, and HDMI cable routing and installation of fully functional video conferencing system. Acceptance will be made after testing of fully functional system. | 9 | Warranty | Lots 1, 2 & 3 | Lot 1: 1 year Lot 2: 6 months Lot 3:1 year Provide warranty Your quotation is to be returned on this Form by completing and returning Sections B and C including any other information/certification required within this RFQ. Section C: Quotation Submission Form • Currency of Quotation: BWP
Delivery period offered: ………… days/weeks/months from date of Purchase Order. • The validity period of this Quotation is: …… days from the date for receipt of Quotations. • Warranty period (where applicable): Lot 1: ………. Lot 2: ………. Lot 3:……….. • We attach the following documents:
Section C of the Request for

What are the key dates?

Publication
July 16, 2026
Bid Submission Deadline
July 16, 2026
Evaluation & Award
Pending
Contract Signature
Pending

Procuring Entity

Name: Ministry of Health
Country: Botswana
Contact person: Kerileng Thela
Phone: Create a free account to view

Which documents are available?

Tender Details
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