Recruitment of a consulting firm to support the development of an e-justice blueprint — Sierra Leone Digital Transformation Project

REQUEST FOR EXPRESSIONS OF INTEREST (Consulting Services – Firm Selection) Date of Issue: 24th June 2024 Country: Republic of Sierra Leone Name of Project: Sierra Leone Digital Transformation Project Consulting Services: The Recruitment of a Consulting Firm to provide Technical Assistance on Deep dive discussions on the requirement of the Justice Sector digitalization and e-Justice system in Sierra Leone. Reference No: SL-MOFED-429645-CS-QCBS • • Introduction The Government of Sierra Leone (GoSL) has committed to transforming its economy based on a more inclusive and human-centric digital growth and development approach.

A high-level vision for the digital economy is articulated in the new National Digital Development Policy (NDDP), which was approved by the Cabinet in December 2021 setting the GoSL’s vision to transform Sierra Leone into an inclusive digital economy and society and to leverage digital technology to support the GoSL to deliver on its national development plan effectively and efficiently. The Sierra Leone Digital Transformation Project (SLDTP) aims to expand access to broadband internet, increase digital skills and improve government capacity to deliver public services digitally.

The project will support the development of a strong enabling environment for the nation’s digital transformation and digital development agenda as articulated in the National Digital Development Strategy. • • Objectives The objective of the consultancy is to do a deep dive into digital and digitization needs of the justice sector, review the information system currently used by the various players in the sector, analyze the business and functional requirements, and design a state-of-the-art, fit-for-purpose modern collaborative e-Justice system for the justice sector of Sierra Leone.

The Consultant is expected to develop the Terms of Reference for the procurement of such an e-Justice solution, which includes detailed system requirements specifications. Following the award of the contract, the Consultant will be expected to support the OAG/MOJ as a business analyst/product owner with the designated implementation team supporting the development of the proposed e-Justice solution in an iterative and incremental software development process over the period of assignment. Specifically, the selected Consultant is expected to perform the following tasks, under this consultancy: Task 1: Review the current information system in use across the justice sector, as well as other digital platforms and infrastructures supporting them to determine gaps and a detailed framework on how to address the gaps and challenges.

The Consultant will validate the primary purpose and goals of the future digital solution, define its value proposition, and evaluate the most relevant options of implementation (working on the existing solution or development of a brand-new digital product). Task 2: Business Process Reengineering (BPR) Carry out As-Is study of processes and practices following international best practices using Business Process Assessment (BPA) methodologies and tools. Administrative Procedures should be reviewed and diagnosed in view of their simplification, ease of control, and predictable outcomes.

Prepare efficient To-Be processes and practices to be applied in the e-Justice environment. Task 3: Develop Terms of Reference with System Requirements Specification for the procurement of the appropriate e-Justice system software development service and necessary ICT hosting infrastructure. Based on the findings of the review process, the Consultant is expected to develop the Terms of Reference (ToR) for the future e-Justice system, which includes product specifications with cost estimates and detailed stack of functional and business requirements, as well as the qualifications criteria for the prospective service providers.

In particular, the document will identify all e-Justice user groups, explain all major functionalities and features (in the form of user stories with acceptance criteria). The consulting firm is also expected to provide technical specification of the necessary hardware and software components of the ICT infrastructure that would be appropriate for hosting and enabling appropriate performance of the future e-Justice solution. Task 4: Support the e-Justice system software development process.

Following the selection of software development service provider, the consulting firm will assist AG/MOJ team in the management of the product during the software development phase. The Project Coordination Unit of the Sierra Leone Digital Transformation Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The shortlisting criteria are: core business and years in business, relevant experience, and technical and managerial capability of the firm. Key Experts will not be evaluated at the shortlisting stage. The attention of interested Consultants is drawn to Section III of the World Bank’s Procurement Regulations for IPF Borrowers July 2016 Revised November 2017, August 2018, November 2020, September 2023, and National Public Procurement Act 2016, setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected. A Consultant will be selected in accordance with the Quality and Cost Base Selection (QCBS) method set out in the Procurement Regulations.

Further information and detailed Terms of Reference can be obtained at the link below: https://moic.gov.sl/sldtp-job-advert/ Expressions of interest must be delivered in a written form to the address below by e-mail on or before 9th July 2024 at 12:00 GMT. Ag.Project Coordination Unit Sierra Leone Digital Transformation Project Attn: The Project Coordinator 8th Floor, Youyi Building E-mail: procurement@sldtp.moic.gov.sl CC: adviser@sldtp.moic.gov.sl Please indicate clearly the Name of the Assignment in the email subject heading and attachment as only electronic submissions will be accepted.