Recruitment of Project Administration Support Assistant for WASH Project — AUDA-NEPAD

WATER SUPPLY, SANITATION AND HYGIENE (WASH) PROJECT

REQUEST FOR EXPRESSIONS OF INTEREST (REOI) FOR INDIVIDUAL CONSULTANTS

Country : Multinational

Project Name : Water Supply, Sanitation and Hygiene (WASH)

Credit No. : P506439

Assignment Title : Project Administration Assistant

Reference No. : 382/AUDA/DITIR/IC/2026

• INTRODUCTION

African Union Development Agency – NEPAD (AUDA-NEPAD) has received a grant from the International Development Association (IDA) of the World Bank to implement the Water, Supply, Sanitation and Hygiene (WASH) Project and intends to apply part of the proceeds for consulting services and one of the key Individual Consulting service positions for the Project Implementation Unit (PIU) within the WASH project is the Project Administration Assistant.

• SCOPE/MAIN RESPONSIBILITIES OF THE ASSIGNMENT

• Manage PIU scheduling, correspondence, and documentation.

• Maintain cloud-based and physical filing systems.

• Support procurement and finance recordkeeping.

• Coordinate event and workshop logistics

• DELIVERABLES

The Consultant is expected to deliver the following:

• Complete PIU filing system maintained.

• Event logistics executed and documented.

• Procurement and Finance Record Keeping Supported

• QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

Qualifications

• A degree in Business Administration or equivalent. Diploma in Business Administration is desirable

Experience

• 3–5 years’ experience in administrative support.

• Must have completed a minimum of three assignments of a similar nature

• Familiarity with donor-funded project environments

• Experience in dealing with confidential information and with senior management

• SHORTLISTING CRITERIA

For evaluation of the expressions of interest, the following criteria will be applied:

• Qualifications - Education and Relevant Training (30 points);

• Experience related to the Assignment (40 points);

• Similar previous experience related to the Assignment (20 points); and

• Knowledge and experience of the region & local conditions (10 points).

The attention of interested Consultants is drawn to Section III, paragraphs, 3.13, 3.14 and 3.16 of the World Bank’s “Procurement Regulations for IPF Borrowers” February 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. TORs are attached as Annex 2

• SUBMISSION REQUIREMENTS

Interested candidates are requested to submit the following documents for AUDA-NEPAD consideration:

• Cover letter confirming compliance to eligibility.

• Signed declaration of undertaking (downloadable from AUDA-NEPAD website and attached as Annex 1 below);

• Curriculum Vitae (CV); and

• Proof of stated qualifications in the form of the copies of the degrees obtained.

• REPORTING AND TIME SCHEDULES:

The Consultant all reports shall be submitted and approved by the Project Manager WASH or his designate within the AUDA-NEPAD.

• Only Individual Consultants are eligible for this assignment if they fulfil the following eligibility criteria:

• Have no conflict of interest in relationship to performance of this assignment;

• Are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the African Union Commission, World Bank or any other multilateral development bank and being listed on the website http://www.worldbank.org/debarr or respectively on the relevant list of any other multilateral development bank. Further, are not ineligible pursuant to a decision of the United Nations Security Council.

• Have not been convicted by a final judgement or a final administrative decision or subject to financial sanctions by the United Nations or Country for involvement in a criminal organisation, money laundering, terrorist-related offences, child labour or trafficking in human beings; this criterion of exclusion is also applicable to legal Persons, whose majority of shares are held or factually controlled by natural or legal Persons which themselves are subject to such convictions or sanctions;

• Are not being bankrupt, wound up or ceasing our activities, having our activities administered by courts, having entered receivership, reorganisation or being in any analogous situation;

• Are not involved in corruption: offering, giving, receiving or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party;

• They have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity detrimental to the AUDA-NEPAD financial interests;

• they have not been declared guilty of gross professional misconduct proven by any means which AUDA-NEPAD can justify;

• Comply with their national tax and social security laws

Interested consultants may obtain further information from the address listed below. All Expression of Interests should be sent electronically to email listed below.

Expressions of interest must be delivered to the address below by email on or before 15th December, 2025 14:30 hours (South African Time). All EOI’s must be marked “382/AUDA/DITIR/IC/2026– Project Administration Assistant” in the subject line of the email.

• Privacy Policy: AUDA-NEPAD Procurement office collects and uses your personal information for “Procurement Process” when you intend to compete and deliver any service or goods for the organization either individually or as a firm based on your consent. Your personal data is our highest security and kept for a period strictly necessary for the purpose set out. This privacy notice supplements the AUDA-NEPAD standard privacy notice and should be read in conjunction with the same available on AUDA-NEPAD website.

The Chairperson Internal Procurement Committee (IPC)

AUDA-NEPAD

230, 15th Road, P. O. Box 218 Midrand,

1685 Johannesburg, South Africa

Email: [email protected] & copy [email protected]

Attention of: Head of Procurement Division

annex 1

DECLARATION OF UNDERTAKING

{Location, Date}

To: The Chairperson Internal Procurement Committee (IPC)

AUDA-NEPAD

230, 15th Road, P. O. Box 218 Midrand,

1685 Johannesburg, South Africa

Attention of: Head of Procurement Division

• I, the undersigned, offer to provide the services for {insert Title and Procurement Number} in accordance with your Request for Expression of interest dated {insert Date}

• I declare that I:

• Have no conflict of interest in relationship to performance of this assignment;

• Am not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the African Union, World Bank or any other multilateral development bank and being listed on the website http://www.worldbank.org/debarr or respectively on the relevant list of any other multilateral development bank. Further, are not ineligible pursuant to a decision of the United Nations Security Council;

• Have not been convicted by a final judgement or a final administrative decision or subject to financial sanctions by the African Union, United Nations or Country for involvement in a criminal organisation, money laundering, terrorist-related offences, child labour or trafficking in human beings; this criterion of exclusion is also applicable to legal Persons, whose majority of shares are held or factually controlled by natural or legal Persons which themselves are subject to such convictions or sanctions;

• Am not being bankrupt, wound up or ceasing our activities, having our activities administered by courts, having entered receivership, reorganisation or being in any analogous situation;

• Have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity detrimental to the AUDA-NEPAD financial interests;

• Have not been declared guilty of gross professional misconduct proven by any means which AUDA-NEPAD can justify;

• Are not involved in corruption: offering, giving, receiving or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party;

• Comply with their national tax and social security laws.

• I, the undersigned, certify that to the best of my knowledge and belief, that my CV correctly describes myself, my qualifications, and my experience. I understand that any willful misstatement described herein may lead to my disqualification or dismissal, if engaged;

• I hereby declare that at any point in time, at AUDA-NEPAD’s request, I will provide certified copies of all documents to prove that I have the qualifications and the professional experience which are attached to this CV as photocopies;

• By signing this statement, I also authorize the AUDA-NEPAD’s to contact my previous or current employers indicated in my CV, to obtain directly reference about my professional conduct and achievements.

We remain,

Yours sincerely,

Signature:

Name of Consultant:

Address

annex 2

TERMS OF REFERENCE (TOR)

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TERMS OF REFERENCE