Consultancy Service for the Development of Botswana’s Water Resources Drought Preparedness and Management Plan towards Early Warning

REPUBLIC OF BOTSWANA

MINISTRY OF LAND, AND WATER AFFAIRS

REQUEST FOR EXPRESSION OF INTEREST (FIRMS)

Country: Botswana

Name of Project: Botswana Emergency Water Security and Efficiency Project

Project ID No: P160911

Consulting Services: Development of Botswana’s Water Resources Drought Preparedness and Management Plan towards Early Warning

Tender No: MLWA/DWS/ 0011/03062022 Development of Botswana’s Water Resources Drought Preparedness and Management Plan towards Early Warning

The Government of Botswana has received a loan from the World Bank towards the implementation of the Botswana Water Security and Efficiency project and intends to use part of the funding to finance a consultancy for the Development of Botswana’s Water Resources Drought Preparedness and Management Plan towards Early Warning

Background

The Department of Water and Sanitation Services (DWS) under the Ministry of Land and Water Affairs in the Republic of Botswana intends to engage an experienced consultant to carry out the development of Botswana’s water resources drought preparedness and management plan towards early warning. Botswana is vulnerable to drought and this adversely affects her food, water and energy nexus seriously impairing the rural economy and social structures. Extreme droughts and Climate Change such as the 2014 – 2016 drought periods are increasingly seen as important challenges to achieving sustainable growth, economic development, improving agricultural production, meeting domestic and commercial/industrial water supply needs in Botswana. Drought conditions in the country often remain unnoticed until water shortages become severe and impacts become evident as they progress over time. There is a growing worry over such reactive drought management approaches that are largely based on crisis management. It is also worth noting that such approaches only address drought impacts rather than the underlying causes for the vulnerabilities associated with the impacts.

With the assistance of the World Bank Group (WB) in partnership with The Global Facility for Disaster Reduction and Recovery (GFDRR), DWS has received great assistance in terms of capacity building and expert knowledge exchange programs through the USA based National Drought Mitigation Centre (NDMC) using a Composite Drought Indicator (CDI) System. Through this support, DWS is now able to produce autonomously a prototype of Botswana’s drought monitoring CDI Maps. The prototype will need to be further institutionalized, add more variables that speaks to the water sector (surface water, groundwater and water quality aspects), expanded to include local validation processes and communication to citizens. Therefore, this project works towards the Development of Botswana’s Water Resources Drought Preparedness and Management Plan for Early Warning to enable the sector to proactively monitor drought risk development and enhance the country’s preparedness, adaptive capacity and build resilience.

Selection criteria: only firms that meet the below criteria will be short listed

Eligibility:

• For local Consultant they must be registered with the Public Procurement and Asset Disposal Board in the following categories:• Code 120 ICT Technical Support Services Sub code- 01 Systems Development Services and maintenance services

and

• • Code 306 Water Engineering Services Sub code -02 Water resource planning •

• The Consultant must submit notarized or certified copies of Certificate of incorporation or Proof of Registration of the consulting firm, Company Directorship
• Submit Company’s Tax Clearance Certificate from its country of operation
• Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications and references must be attached. In case of Joint Ventures (JV) a Copy of the JV Agreement is required with all parties in the JV required to submit all compliance documents.
• Must demonstrate availability of relevant skills among staff related to the assignment: Evidence of relevant skills for;
• Project Team Leader (Minimum of MSc in Water Resources Management, Environmental Sciences, Natural Resources Management, Meteorology, Hydrology, hydrogeology, Environmental Science, Climate Change and Sustainable Development with extensive experience of 10 or more years on similar projects in a national/regional context and having done a similar or related project/s in the SADC region and in at least one similar scale project at the same level or responsibility with a supporting team that includes;
• Climate Change Specialist: Minimum of MSc Climate Change and sustainable development/Climatology or equivalent, and must have at least 10 years’ working experience in the water sector that relates to climate risk, climate adaptation, vulnerability reduction and capacity development. He/She should have proven experience and knowledge of the framework and modelling on Climate Change as well as drought monitoring or modelling.
• Hydrologist; He/she should have a Minimum of BSc Geology/ Hydrogeology; at least 10 years working experience in groundwater supply, planning, modelling and development and having worked in at least one similar scale project at the same level or responsibility. MSc Hydrogeology/ IWRM/ Geophysics/ will be an added advantage
• Hydrogeologist; Minimum BSc Geology/ Hydrogeology/ Hydrology/ Water Resources Management/IWRM/equivalent; at least 10years working experience in Water resources planning, modeling and development/ hydrogeology and having worked in at least one similar scale project at the same level or responsibility. MSc Hydrogeology/ Hydrology/ IWRM/ Geophysics will be an added advantage
• Water Systems Programmer/ GIS or IT Specialist: Master’s degree in Hydro informatics or equivalent and must have at least 10 years working experience. He/ She must have excellent experience in GIS/Visualization/remote sensing, and knowledge in modeling, programming (including but not limited to, Python), computer hardware & software with experience on a similar project.
• Drought Impact Specialist: Bachelor’s Degree in Natural Resources Sciences/Meteorology or equivalent, with at least 10 years of working experience and having worked on at least 1 similar project.
• Drought Policy and Management Analyst: Bachelor’s degree in Environmental Science or equivalent, with at least 10 years’ experience and having worked on at least 1 similar project.
• Communication Specialist ( National): Bachelor’s degree in Communications, Social Sciences, Humanities, or Public Relations or any related field and must have at least 5 years’ experience in Community Consultation in Botswana.
• Social Sciences Expert ( National): Master’s Degree in Social Sciences/Sociology or related field with at least 5 years’ working experience

Consultancy Firm:

The consulting firm should have at least 15 years’ experience in the water sector, covering water resources management, ddrought preparedness and management plans and/or development of decision support systems/tools and/or design of Water supply schemes and/or development of operating rules for water supply projects and/or hydro-metrological studies/investigations and climate change investigations. The consulting firm should have done at least 5 projects in the above disciplines.

The consultant should demonstrate experience in the following:

• • Drafting of Drought preparedness and management plans and or reviews
• Expertise in Hydro-metrological investigations
• Expertise in Hydrological and Hydrogeological modelling
• Integrating different water resources management tools/systems
• Expertise in Data visualization techniques enabling communication of technical results to decision makers.
• Development drought preparedness and management decision support systems
• Expertise in socio economic and environmental issues in relation to water resources planning, supply and demand management.

Shortlisting of the Consulting firms will be carried out according to the World Bank Procurement Regulations for Investment Projects Funding (IPF) Borrowers (Regulations), revised July 2016 ("Consultant Guidelines").

A complete version of the Terms of Reference is available on request at: [email protected] and [email protected] or maybe collected at DWS Block A, office 101 from the 24th June 2022 at 0800hrs – 1245hrs and 1400hrs – 1600hrs

Submission of EOI

Interested parties are required to submit one (1) original and three (3) copies and a soft copy (PDF Format) on a CD of the Expression of Interest document in one sealed envelope marked “Expression of Interest for the Development of Botswana’s Water Resources Drought Preparedness and Management Plan towards Early Warning” addressed to:

The World Bank Projects Coordinator, Ministry of Land and Water Affairs, DEBSWANA House, Ground Floor Reception Area, East Wing, Main Mall, Private Bag 00434, Gaborone, Botswana

Expression of Interest documents are to be hand delivered to the above address before or by 10:00hrs Botswana Local Time on the 27th July, 2022. LATE SUBMISSIONS and EOI NOT IN ENGLISH WILL NOT BE ACCEPTED, neither will submissions received via telephone, telex or facsimile.

Queries relating to the issue of these documents may be addressed to Mr Thabo Baoleki Department of Water and Sanitation, Private Bag 0029 Gaborone, Botswana, Email: [email protected], Tel 3607116 Fax: 3903508 or Ms. Lebogang Tawana, Email: [email protected]

Notwithstanding anything in the foregoing, The Government of Botswana reserve the right to accept or reject any or all applications or to cancel the entire proceedings without giving any reasons whatsoever.

______________

Lebogang Tawana

Secretary, World Bank Projects Coordinating Unit

Ministry of Land and water Affairs