Procurement of Desktop Computer, Laptop Computer, Video Camera, Software and Accessories for the SKMS-RCRP

18th February, 2025

ALL INVITED SUPPLIERS

Ref No: SS-MWRI-460008-GO-RFQ

• The Government of South Sudan through the Ministry of Water Resources and Irrigation (MWRI) is implementing the Regional Climate Resilience Program for Eastern and Southern Africa Project (RCRP Project).

• The Ministry of Water Resources and Irrigation (MWRI) has received funding from the World Bank and it intends to apply part of the proceeds to pay for Supply Communication tools to facilitate the Senior Communication and Knowledge Management Specialist conduct assignments for the RCRP as per the schedule of requirement in section A.

• The Ministry now invites qualified suppliers to submit quotations to Supply Communication Tools for the Senior Communication & Knowledge Management Specialist for Communication Needs at the Project. More details are provided in the Technical Data (Section D).

• A firm will be selected under the Request for Quotations procedures and in a format as described in this RFQ, in accordance with the policies of the World Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment Financing - Goods, Works, Non-Consulting and Consulting Services dated July 2016 and current edition September 2023. (“Procurement Regulations”), which can be found at the following website: https://thedocs.worldbank.org/en/doc/6c0602876d68949e80820507d90a14ed-0290012023/procurement-regulations-september-2023

Section A: Quotation Requirements

• Brief description of the services required are listed below.

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• High-performance Desktop Computer.

Pieces

01

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• High-performance Laptop Computer.

Pieces

01

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• Virtual Reality Headsets.

Pieces

01

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• Microphones

Pieces

02

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• Audio Recorders

Pieces

02

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• Adobe Audition Collections

Set

01

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• Video Conferencing Systems/ Webinar Platforms

Pieces

01

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• Speakers

Pieces

02

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• Portable Hard Drives

Pieces

02

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• Memory Cards

Pieces

02

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• Servers

Pieces

01

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• External Hard Drives

Pieces

01

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• Uninterruptible Power Supplies (UPS)

Pieces

01

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• Microsoft Office 365

Set

05

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• Knowledge Management Software

Set

01

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• Antivirus Software

Sets

05

• Quotations: Bidders must quote for all the required items in the package. Partial quotations will be rejected. Quotations shall cover all costs of labour, materials, overheads, profits and all associated costs for performing the supply. The cost of performing the supply shall be included in the items stated and the cost of any incidental supply or materials shall be deemed to be included in the prices quoted.

• Quotation must be in US Dollars.

• Validity: Quotations must be valid for 30 days from the date of submission of quotations given below.

• Warranty period shall be Six (6) Months from the date of acceptance of the Goods. Any defects must be rectified within two (2) weeks.

• Payment Terms: Payments will be made in the following manner:

• Submission of Invoice upon delivery and confirmation of the communication tools by the Senior Communication and Knowledge Management Specialist.

• Full Payment shall be made into the Supplier’s Bank Account in the currency of the quotation within 14 days on completion of satisfactory performance of the purchase order and upon receipt of an invoice supported by a Delivery Note.

• Quotations (clearly marked with the quotation number and description and no other markings) must be delivered to the address above by hard copy on or before Friday, 28th February, 2025 at 02:00 PM local Time. Late bids shall be rejected.

• Your quotation in the attached format should be sealed in an envelope and addressed to and delivered at the following address:

NB. Full Quotations can be downloaded from NGO forum from the Tender section (Latest Tenders & Other Advertisments topics - South Sudan NGO Forum - Communication Portal ) or at the Ministry of Water Resources from the Project Coordinator office at the below address.

The Project Coordinator (RCRP)

Project Implementation Unit

Ministry of Water Resources and Irrigation (MWRI)

Plot No: 11, Block No: AXII, Hai Cinema,

Juba, South Sudan

Section B: Quotation Submission Sheet

• Currency of Quotation: US Dollars

• Delivery period offered: ………… days from date of contract signature

• The validity period of this Quotation is: …… days from the date for receipt of Quotations.

• Warranty and or license period (where applicable): …………………….. Months.

• We attach the following documents:

• Section C of the Request for Quotations completed and signed;

• A copy of valid Business Registration Certificate from bidder’s country of origin,

• A copy of a valid Tax Certificate or Tax Identification Number from bidders country of origin

• A list of two recent contracts of similar nature supplied and of comparable value,

• Warranty period.

• We confirm that our quotation is based on the terms and conditions stated in your Request for Quotations referenced above, and that any resulting contract will be subject to the draft Contract attached.

• We confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

Authorized By:

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Name:

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……………………………………….

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Signature

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………………………

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Position:

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..........................................................

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Date:

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………………………

Authorized for and on behalf of:

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Vendor:

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……………………………………………………………………………………..

Address: ……………………………………………………………………………………….

……………………………………………………………………………………………........

Section C: Schedule of Requirements

(to be priced by Bidder)

• High-performance Desktop Computer.

Pieces

01

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2

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• High-performance Laptop Computer.

Pieces

01

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3

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• Virtual Reality Headsets.

Pieces

01

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4

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• Microphones

Pieces

02

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5

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• Audio Recorders

Pieces

02

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6

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• Adobe Audition Collections

Set

01

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7

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• Video Conferencing Systems/ Webinar Platforms

Pieces

01

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8

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• Speakers

Pieces

02

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9

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• Portable Hard Drives

Pieces

02

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10

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• Memory Cards

Pieces

02

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11

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• Servers

Pieces

01

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12

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• External Hard Drives

Pieces

01

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13

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• Uninterruptible Power Supplies (UPS)

Pieces

01

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14

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• Microsoft Office 365

Set

05

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15

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• Knowledge Management Software

Set

01

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16

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• Antivirus Software

Sets

05

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Total

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Notes:

Attach any documents -brochure, technical data, etc that may provide additional description of goods required

Authorized By:

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Name:

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……………………………………….

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Signature

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………………………

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Position:

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..........................................................

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Date:

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………………………

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Authorized for and on behalf of:

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Vendor:

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……………………………………………………………………………………..

Section D: TECHNICAL DATA/SPECIFICATIONS

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No.

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Description

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required minimum specification

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bidder’s offered detailed specification

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• Processor (CPU):

• M2 Max: 12-core CPU, 30-core GPU, 16-core Neural Engine (up to 96 GB RAM)

• M2 Ultra: 24-core CPU, 60-core GPU, 32-core Neural Engine (up to 192 GB RAM)

• RAM: 32GB (standard), configurable up to 192GB (for M2 Ultra variant)

• Storage: 512GB SSD (base) with options up to 8TB SSD

• Graphics (GPU):

• M2 Max: 30-core GPU or 38-core GPU (depending on the configuration)

• M2 Ultra: 60-core GPU or 76-core GPU (depending on configuration)

• Ports:

• 4 x Thunderbolt 4

• 2 x USB-A

• 1 x HDMI 2.1

• 1 x 10Gb Ethernet

• SDXC card slot

• 1 x headphone jack

• Wi-Fi 6E & Bluetooth 5.3

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2

High-performance Laptop Computer.

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• Processor (CPU):

• M2 Pro: 10-core CPU (8 performance cores + 2 efficiency cores)

• M2 Max: 12-core CPU (8 performance cores + 4 efficiency cores)

• Graphics (GPU):

• M2 Pro: 16-core GPU (up to 19-core GPU on M2 Max)

• M2 Max: 30-core GPU or 38-core GPU (depending on configuration)

• RAM:

• M2 Pro: 16GB (base), configurable up to 32GB

• M2 Max: 32GB (base), configurable up to 96GB

• Storage:

• 512GB SSD (base model), configurable up to 8TB

• Display:

• 14.2-inch Liquid Retina XDR display

• 3024 x 1964 resolution, ProMotion (120Hz)

• Supports 1 billion colors, P3 wide color gamut

• Ports:

• 3 x Thunderbolt 4

• 1 x HDMI 2.1

• 1 x SDXC card slot

• 1 x MagSafe 3 charging port

• 1 x headphone jack (supports high-impedance headphones)

• Wi-Fi 6E, Bluetooth 5.3

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3

Virtual Reality Headsets.

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• Display: 2064 x 2208 pixels per eye, LCD, 120Hz refresh rate

• Processor: Qualcomm Snapdragon XR2 Gen 2 chip

• Storage Options: 128GB or 512GB

• Tracking: Inside-out tracking (no external sensors needed)

• Field of View (FoV): 110 degrees

• Weight: 515g

• Battery Life: 2-3 hours depending on usage

• Key Features:

• Standalone VR (no PC or console required)

• Full color passthrough for mixed reality experiences

• Hand tracking support

• Rich library of games and applications on the Meta