RECRUTEMENT OF COMMUNICATIONS OFFICER

This is being done to update the system

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Republic of Zambia

MINISTRY OF GREEN ECONOMY AND ENVIRONMENT

JOB ADVERTISEMENT

The Government of the Republic Zambia (GRZ) through the Ministry of Green Economy and Environment (MGEE) is implementing the Eastern Province Jurisdictional Sustainable Landscape Programme (EP-JSLP), which is a follow-on to the Zambia Integrated Forest Landscape Project (ZIFLP). The EP-JSLP will be implemented for 7 years from June 2024 to June 2030 through a Project Implementation Unit (PIU) located in Chipata, Eastern Province. The EP-JSLP seeks to generate payments for measured, reported and verified Emission Reductions (ERs) from reduced deforestation, forest degradation, enhancement of forest carbon stocks (REDD+), agriculture, and other land use (AFOLU) sectors, and distribute the payments according to an agreed Benefit Sharing Plan. The EP-JSLP has 3 components namely: (1) Emission Reductions payments distributed in accordance with agreed Benefit Sharing Plan; (2) Strengthening communities and governance for sustainable land management; and (3) Project Management.

The Ministry seeks to recruit qualified and experienced persons on three (3) years renewable employment contract to fill the following positions:

1.

JOB TILE: PROCUREMENT OFFICER (Location: Chipata)

JOB PURPOSE:

The Procurement Officer will be responsible for the procurement of goods, Non consultant services, works and consulting services with support from the Ministry and Provincial Procurement Entities in accordance with the Government of the Republic of Zambia, Public Procurement Act of 2020 and its corresponding Procurement Regulations of 2022 and in compliance with necessary provisions of the World Bank’s Procurement Regulations of September 2023, and the provisions of the World Banks Guidelines for Fraud and Anti-Corruption of July 2016.

RESPONSIBILITIES:

a)

Proactively liaise with technical staff in prepare and implement procurement plan activities and institute and carry out tracking of activity implementation for the project;

b)

Take the lead and guide project staff in the selection of consultants by preparing Terms of Reference, Expressions of Interest, and the Preparation of Specifications., Designs and drawings for procurement of Goods and civil works contracts and related Request for Proposals and or Requests for Bids and take the lead in carrying out the proposals or bid evaluation processes;

c)

Facilitate negotiations associated with contractual engagements of individual consultants and selection of firms;

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d)

Monitor and report on timely execution of all contracts; contract amendments and obtaining necessary internal and external clearances including when required at different stages from the World Bank;

e)

Implement procurement activities of the project, based on the approved procurement plan;

f)

Develop, update, and ensure implementation of the Procurement Manual and its provisions; and

g)

Provide procurement advisory services and relevant training at all levels of project implementation as but not limited to time-bound step by step preparation of procurement implementation road maps, preparation of TORs, Specifications, Evaluations, putting in place appropriate monitoring, reporting, and supervision arrangements.

REQUIRED MINIMUM QUALIFICATIONS

a)

Minimum of a Degree in a relevant discipline (such as, Procurement, Supply Chain Management, and any other procurement-related field); or

b)

Professional qualification in a Procurement field such as the Chartered Institute of Purchasing and Supply (MCIPS);

c)

Must be a member of a recognized professional body such as the Zambia Institute of Purchasing and Supply (ZIPS);

d)

Must possess a valid/current practicing certificate.

COMPETENCIES

a)

Good public procurement sector knowledge, prior practice in public sector will be an advantage;

b)

Clear understanding of the legal and administrative frameworks for implementing public procurement and board institutional arrangements;

c)

Demonstrate ability to successfully take the lead and run through all stages of procurement of works, goods and non-consulting services and selection of consultants (Firms selection and individual consultants) from start to finish whilst engaging and ensuring necessary inputs are provided by the sector specialists in a timely and collaborative way;

d)

Organised, detail- and results-oriented;

e)

Should be a good team player and self-starter with the ability to work under minimum supervision;

f)

Able to work collaboratively in a multi-sectoral team yet self-manage deliverables;

g)

Ability to manage multiple tasks in a fast-paced environment; and

h)

Exceptional communication, report writing skills and computer skills.

WORK EXPERIENCE

a)

Minimum of three (03) years post qualification working experience in procurement and in a management position;and

b)

Experience in donor funded projects, in particular World-Bank funded projects, is desirable or a definite advantage but is not a limitation.

2.

JOB TITLE: ASSISTANT ENVIRONMENTAL AND SOCIAL INCLUSION OFFICER (Location: Chipata)

JOB PURPOSE

The Assistant Environmental and Social Inclusion Officer will support the Environmental and Social Inclusion Officer (ESIO) to implementing the environmental and social risk management

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of the Programme in accordance with World Bank (WB) Environmental and Social Standards (ESSs) including the Environmental Health and Safety Guidelines (EHSGs) and Good International Industry Practices (GIIPs) as well as national legislation and give guidance and advice to the implementing agencies and local communities on environmental and social project related matters.

RESPONSIBILITIES:

The Assistant Environmental and Social Inclusion Officer shall support to the Project ESIO and perform the following responsibilities:

a)

Support the Implementation of the project’s Environmental and Social Management Framework and the Process Framework and Resettlement Policy Framework in accordance with World Bank environmental and social standards;

b)

Support Project ESIO in carrying out screening of Benefit Sharing Plan (BSP) activities managed by the Environmental and Social Commitment Plan (ESCP), ESMF, Environmental and Social Management Plans (ESMPs), ESHGs, and other relevant environmental and social risk management instruments including the Labour Management Plans, the Stakeholder Engagement Plan, Grievance mechanism and the GBV Action Plan;

c)

Work with ESIO to Support community facilitators in the identification, and appraisal of sub-projects and ensure the use of the environmental and social screening checklist of sub-projects for development of relevant risk management instruments for sub-project activities in compliance with national and World Banks Environmental and Social Framework (ESF) requirements;

d)

Work with the ESIO in conducting inclusive and meaningful stakeholder engagement activities and ensuring awareness of project GRM among all project stakeholders;

e)

In collaboration with ESIO, ensure the overall monitoring and implementation of environmental and social mitigation measures and Occupational Health and Safety (OHS) aspects of the EP-JSLP Project as contained in the environmental and social risk management instruments;

f)

Ensure timely Incident reporting to the World Bank;

g)

Undertake monitoring of E&S issues including producing reports and participating in project related progress review meetings including those with the World Bank in line with the Environmental and Social Commitment Plan (ESCP);

h)

Identify and implement measures to strengthen project E&S risk management implementation capacity in accordance with the capacity building plan of the ESCP;

i)

Conduct regular field visits to the locations where project activities are carried out, to monitor compliance with social and environmental mitigation measures, and identify gaps that need to be addressed. Reports from the field visits should be included in the regular project reports and submitted to the ESIO;

j)

Prepare inputs into monthly, quarterly and annual reports to be submitted to the World Bank on the social, environmental and health and safety performance;

k)

Ensure that the Contractor’s reporting is in accordance with Contractor’s ESMP in alignment to project ESCP;

l)

Support communities in ensuring sustainable management of natural resources in collaboration with social and environmental staff at all levels;

m)

Ensure participation of local communities, including the disadvantaged, in the local development agenda in collaboration with the project ESIO;

n)

Undertake any other tasks as assigned by the Project Environmental and Social Inclusion Officer;

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REQUIRED MINIMUM QUALIFICATIONS

a)

Degree in Environmental and Natural Resources Management, Environmental Science or Environmental Engineering or equivalent. A Master’s Degree in any of those subjects would be an advantage;

b)

At least five (5) years’ post qualifying experience in environmental and social safeguards issues;

c)

Knowledge and experience in environmental and social national laws and regulations relevant to E&S risks, inspection, and supervision of the implementation of environmental, social, health and safety mitigation and management plans including the review and implementation of environmental, social, health and safety standards documentation for the Project;

d)

Knowledge and experience in environmental and social risk management including screening, assessment and preparation of applicable risk management instruments; and

e)

Knowledge and experience in stakeholder engagement and grievance mechanism management.

COMPETENCIES

a)

Proficient knowledge of Microsoft Office (Word, Excel, Power Point);

b)

Ability to work with staff in a multicultural and multidisciplinary environment will be required;

c)

Knowledge of Good International In