Consultancy Services for the development and delivery of training programs in specified fields for those involved with transport infrastructure development

INTEGRATED TRANSPORT PROJECT

Loan No. 7713-BW

Project ID: P102368; BITP A2.6

ConsultancyServices for the development and delivery of training programs in specified fields for those involved with transport infrastructure development

TENDER NUMBER: MTC 240/5/4WB/2015-2016

REQUEST FOR EXPRESSIONOF INTEREST (REOI):

Botswana continues to face a number of development challenges in its continuing forward march for progress. The country's relatively narrow economic base in diamond mining has resulted in the benefits of development not being broadly shared. At this juncture it is therefore essential to diversify, putting increasing reliance on the private sector to lead activities in manufacturing agro-processing and services.

In pursuit of this, the Government of Botswana through the Ministry of Transport and Communications (MoTC), together with the World Bank (WB), is currently in the process of implementing the Botswana Integrated Transport Project [BITP] designed to assist in the restructuring, modernising and, provision of the planning necessaryfor the entire transport system into the future.

The MoTC intends to utilise part of the proceeds from the World Bank provided under the Botswana Integrated Transport Project (BITP)for financing this consulting services.

Specific Objectives

The objectives of the Training are therefore;

v Project Planning, Cost Estimation and Preparation of Bills of Quantities

v Project Management

v Contract Management based on FIDIC/SATCC Specifications, Botswana Roads Design Manuals, Specifications for roads and Bridges, Botswana Roads Maintenance Manual and all roads related standards under Botswana Bureau of Standards (BOBS)

v Performance based Contracting

v Financial Management for Contractors

v Social Safeguards & Gender issues, and, Environmental Management Planning

v Safe roads design

v Managing Risks in the construction industry

Development of the courses will be the responsibility of the 'Trainer' who will need to first agree the subjects and the detail of the courses with the client before the start of the training program. It is foreseen that the "Trainer" will undertake courses in Gaborone, Francistown and Maun and other such field locations as may befound necessary, to complete the program.

Invitation of Firms:

The Ministry of Transport andCommunications invites eligible consulting companies and Training Institutions with a proven track record on similar assignments, to express their interest in providing the services for carrying training and all other associated strategies.

Experience:

The consultant or Training Institution must have a thorough understanding of the transport sector with regard to organization structure, management and its relationship with productive sectors,

The consultant or training institution must also show that they are able to provide technical assistance and have a proven track record in assisting governments to train its technical employees including those from the private sector i.e. Contractors and Consultants.

Interested Consultants must provide information indicating that they are qualified to perform these services (brochures, description of similar assignments, experience in similar conditions, availability of appropriate skills amongstaff, etc.). The Consultant may be required to provide supplementaryinformation at the discretion of the beneficiary and training materials.

Consultants or Training Institutions may associate to enhance their qualifications. Associations may take the form of either joint venture (whereby firms will beseverally and jointly liable for the assignment and in which case alljoint venture partners are required to demonstrate competence in the core areas of the assignment) or sub consultancy (where a firm possesses competence in core areas of the assignment and sub-contracts part(s) of the assignment to another firm(s).

Conflict of Interest

1.9 Bank policy requires that consultantsprovide professional, objective, and impartial advice and at all times hold the client's interests paramount, without any consideration forfuture work, and that in providing advice they avoid conflicts with other assignments and their own corporate interests. Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of being unable to carry out the assignment in the best interest of the Borrower. Without limitation on the generality of the foregoing, consultants shall not be hired under the circumstances set forth below:

(a) Conflict between consulting activities and procurement of goods, works, or non-consulting services (i.e., services other than consulting services covered by these Guidelines8): A firm that has been engaged by the Borrower to provide goods, works, or non-consulting services for a project, or any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation (before Loan effectiveness) or implementation of a project, or any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm, shall be disqualified from subsequently providing goods, works, or services (other than consulting services covered by these Guidelines) resulting from or directly related to the consulting services for such preparation or implementation. This provision does not apply to the various firms (consultants, contractors, or suppliers) which together are performing the Contractor's obligations under a turnkey or design and build contract.

(b) Conflict among consulting assignments: Neither consultants (including their personnel and sub-consultants),nor any affiliate that directly or indirectly controls, is controlledby, or is under common control with that firm, shall be hired for anyassignment that, by its nature, may be in conflict with another assignment of the consultants. As an example, consultants assisting a client in the privatization of public assets shall neither purchase, nor advise purchasers of, such assets. Similarly, consultants hired to prepare Terms of Reference (TOR) for an assignment shall not be hired for the assignment in question.

(c) Relationship with Borrower's staff: Consultants (including their experts and other personnel, and sub-consultants) that have a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who are directly or indirectly involved in any part of: (i) the preparation of the TOR for the assignment, (ii) the selection process for the contract, or (iii) the supervision of such contract may not be awarded a contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the contract.

(d) A consultant shall submit only one proposal, either individually or as a joint venture partner in another proposal. If a consultant, including a joint venture partner, submits or participates in more than one proposal, all such proposals shall be disqualified. This does not, however, preclude a consulting firm to participate as a sub-consultant, or an individual to participate as a team member, in more than one proposal when circumstances justify and ifpermitted by the RFP.

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

Interested firms must organize their Expression of Interest in the following order: Chapter 1; i) Company Profile, ii) Legal Status (Certificate of Incorporation), iii) Letter of intent of Association, if necessary, iv) organizational chart, a list of Board of Directors, and beneficial ownership. Chapter 2; i) Experience of at least two (2) assignments each with a scope and naturesimilar to what is stated above during the last 10 years, ii) A summary of similar assignments undertaken as a lead partner, iii) A summaryof assignments undertaken in the project country and in Sub Saharan Africa, giving the client name and the year in which the assignment wascarried out, and Chapter 3; i) Experience in donor funded projects. The document must properly be paged, and a table of content provided.

A Consultant will be selected in accordance with the Quality- and Cost-Based Selection method set out in the Consultant Guidelines.

Submission of EOI

The attention of interested Consultants is drawn to paragraph 1.9 of the WorldBank's Guidelines: Selection and Employment of Consultants IDA Credits & Grants by World Bank Borrowers January 2011 revised July 2014 ("Consultant Guidelines"), setting forth the World Bank's policy on conflict of interest. In addition, please refer to the following specific information on conflict of interest related to this assignment:

One original and six (6) copies (one electronic as a pdf.file) of the expression of interest must be submitted in a sealed envelope clearly marked "Consultancy Services for the development and delivery of training programs in specified fields for those involved with transport infrastructure development" and should be delivered at the address below and addressed to "TheSecretary, Ministerial Tender Committee, Private Bag 00414, Gaborone,Botswana" by 08:00 hours local time. (GMT+2:00) on November 27, 2015 The submissions shall be opened immediately thereafter in the Conference Room of the Ministry of Transport and Communications as indicated below in the presence of firms or their representatives who choose to attend.

LATE SUBMISSIONS WILL NOT BE ACCEPTED and will be returned to the bidders unopen