Procurement of Project Finance Specialist for the period of 24 months

INVITATION

REPUBLIC OF ZAMBIA MINISTRY OF HOME AFFAIRS AND INTERNAL SECURTY JOB OPPORTUNITIES FOR THE ZAMBIA REFUGEE AND HOST COMMUNITY PROJECT (ZRHCP) The Government of the Republic of Zambia, through the Ministry of Home Affairs and Internal Security, has secured a World Bank IDA 20 grant to implement the Zambia Refugee and Host Community Project (ZRHCP). The project aims to improve the social and economic inclusion of refugees, former refugees and the host community by enhancing access to essential services and economic opportunities. To support the successful implementation of this initiative, qualified and experienced individuals are invited to apply for the following position

FINANCIAL MANAGEMENT SPECIALIST – LUSAKA

Accountabilities

The role of the Project Financial Management Specialist (PFMS) is to ensure effective and proper accountability of Project financial resources by maintaining accurate financial records and providing reliable, accurate and timely financial information to the Government of the Republic of Zambia and the World Bank. The PFMS will be expected to ensure the continuing adequacy of the financial management arrangements of the project and administratively will report to the Project Coordinator and technically will report to the Director of Finance in the Ministry of Home Affairs and Internal Security.

Duties and Responsibilities

• Prepare monthly, quarterly, bi-annual and annual financial reports;

• Manage the project’s accounting system and ensure that accounting procedures are consistent with the Government and World Bank requirements;

• Monitor project cash flows and expenditures and ensure they are in line with the approved budget;

• Maintain accurate and complete financial documentation for the project;

• Maintaining the Fixed Asset inventory for any assets that may be purchased out of the project funds;

• Assist in the preparation of project budgets and budget revisions;

• Analyze budget performance and highlight variances with the view of taking appropriate actions to address adverse variances;

Preparation of payment vouchers after careful verification of supporting documents and making timely payments;

Implement and maintain financial controls to safeguard project resources;

• Ensure internal audit is carried out at least twice a year to assess effectiveness and efficiency of internal controls;

• Prepare on a quarterly basis, the unaudited interim financial reports (IFRs) for management use in the implementing of the project and for submission to the World Bank within 45 days following the end of the quarter;

• Prepare annual financial statements for the project and provide all necessary information required by External Auditors so as to facilitate smooth external auditing of the project’s annual financial statements;

• Furnish a copy of the project audited financial statements with management letter to the World Bank not later than six (6) months after year end;

• Prepare withdrawal applications for Advance, Reimbursement or Direct payment as appropriate;

• Manage payments to vendors, consultants and carry out Bank reconciliations;

• Support the project team with financial information and advice;

• Ensure that all records on all financial transactions are securely and properly kept and;

• Perform any other related duties that may be assigned by the Project Coordinator from time to time.

Deliverables

The Project Financial Specialist will carry out his work in line with the above scope of work and is expected to produce the following deliverables:

• Submission of Annual Audited Project Financial Statements along with Management Letters to the World Bank by 30 June of the following year;

• Ensure that Annual Work Plan and Budget is submitted to the World Bank by 30 November;

• Submission of quarterly unaudited Interim Financial Report (IFRs) within 45 days of the end of the quarter;

• Ensure that monthly reconciled bank statements are performed by the 15th of the following month and payroll processed before the end of the month and; Projects’ fixed assets register regularly updated as and when assets are bought or moved;

Qualifications and Experience

• Grade Twelve (12) Certificate;

• A holder of CPA, ACCA, CIMA, ZICA, or equivalent;

• Master’s degree in Business Administration, Project Management, Finance or Accounting will be an added advantage;

• Should be a registered member of ZICA or an equivalent recognized professional account body;

• At least 5 years of experience in financial management, preferably in a project-based environment;

• Good track record of supporting the financial management (FM) of projects of a similar scale and technical nature;

• Demonstrated expertise in the management of finance in the public and/or private sector;

• Familiarity with processes and guidelines of financial management of the World Bank or Donor financed projects will be considered an advantage;

• Knowledge of different public financial management systems of public expenditure management, knowledge of concepts, principles, and practices with the financial management system of the Government;

• Familiarity with financial internal control systems;

• Proficiency in Microsoft Office is required; and

• Analyse and evaluates facts and data to support sound, logical decisions regarding own and others' work.

Key Competencies for the suitable candidate a strong adherence to principles of transparency, efficiency and accountability, good interpersonal skills and ability to work in a team, good communication and writing skills and strong financial and analytical skills.

Application Process:

Interested candidates should submit their application letter, detailed CV and relevant supporting documents to: [email protected] or drop physical applications in the tender box on the ground floor at the Ministry of Home Affairs and Internal Security Block A, no later than 29th April 2025 at 17 hours. The Application letter should be addressed to the: Permanent Secretary-CRIAR Ministry of Home Affairs and Internal Security P.O Box 50997 LUSAKA

Note: Only shortlisted candidates will be contacted