Administrative records specialist :Training for CBS ,MoH.MoE

Terms of Reference

Administrative Record Specialist

Support to Strengthening Administrative Data for Better National Monitoring and Evaluation System in The Ministries of Education and Health of Sudan

Sudan Statistical Capacity Building Project (P167988): Improving Household Surveys and Administrative Data in Sudan

• Background

The Republic of the Sudan has received financial support from the World Bank to the implementation of a Statistical Capacity Building Project in Sudan. The objective of the project is to strengthen the capacity of the Central Bureau of Statistics to improve the quality of household poverty survey data, and to improve the availability and quality of existing administrative data in the education and health sectors. Following the objective of the project, the objective of the activity is to support the Central Bureau of Statistics (CBS) and Ministries of Education and Health to: (1) develop a functioning and basic monitoring system that uses high quality administrative data to track the deliverables and results of education and health programs, (2) strengthen capacity of Ministry of Education (MoE) and Ministry of Health (MoH) staff to operationalize and use the system for budget performance discussions.

• Context and Rationale

The CBS leads in production and dissemination of national official statistics while it guides the sectoral statistical system in producing statistics in their domains through development of standards in concepts, definitions, classifications and methodologies. The CBS focuses on surveys and censuses as sources to generate indicators while it supports MDAs in developing and improving the system of administrative statistics. The objective of the assignment is to strengthen the quality of administrative data needed to monitor priority programs of the MoE and MoH, in close collaboration with CBS.

The CBS, through the Statistical Capacity Building Project, is looking to hire a consultant to assess the quality and to improve the availability of existing administrative data on selected key indicators in the education and health sectors

• Scope of Work:

The consultant is expected to conduct the following tasks:

• Develop a detailed work plan with CBS for strengthening the quality of administrative data for the monitoring of priority spending programs in the Ministries of Education and Health.

• Assessment of the quality of existing administrative data on selected key indicators in education and health sectors.

• Design the quality assurance process for relevant administrative data, including data description, responsibilities of various stakeholders, functions of each step, and practical tools to verify and improve data quality. Also ensure alignment with training activities and describe the institutional and normative framework.

• Build capacity of CBS and MoE and MoH staff in the application of the data quality assurance process.

• Help develop a data and metadata catalog of priority administrative data using the DDI Standard

• A user satisfaction survey will be conducted at the end of the administrative record activity to gauge the impact of the activity on data availability and quality. This would involve obtaining feedback from users of health and education administrative data (using either paper questionnaires or online interviews with SurveyMonkey). Feedback will also be obtained from relevant officials in the Ministries of Education and Health. Consider doing one survey prior to activity implementation and one survey upon completion of activity implementation, or only one survey at the end.

• Conduct a workshop for the main stakeholders at CBS and Ministries involved.

• Deliverables:

The list below is the expected outcome to be delivered during undertaking the assignment:

• Clear work plan for quality strengthening of administrative data of priority programs agreed with CBS. The target is to improved availability and quality of administrative data in education and health sectors by at least 12 administrative records from education and health sectors have been quality controlled and fully documented and are available in the NADA catalog or on the website of the MoE and MoH.

• Assessment of the quality of existing administrative data on selected key indicators in education and health sectors completed and report prepared, using preferably the tool developed by the WBG to assess the quality of administrative records

• A report that presents the design of the quality assurance process of administrative data. The report should also include results from the user satisfaction surveys.

• CBS and MoE and MoH staff have been trained and are able to operationalize the quality assurance process of administrative data

• Draft catalog of administrative data is available

• Convene a workshop to present the proposed strategy to relevant stakeholders.

• Duration and reporting requirements:

This consultancy is expected to cover the period from 20 January 2020 to 20 May 2020, requiring up to 25 days to complete the assignment. The consultant will be based in Khartoum, Sudan during the period of assignment, especially to facilitate engagement with CBS and the MoE and MoH. However, subject to agreement with CBS, s/he may fulfil part of the assignment at their base location. While the consultant will report to CBS, s/he is required to work very closely with the World Bank project team and report to Alvin Etang and. Alejandro Medina Giopp.

• Input provided by CBS

Apart from providing office space, CBS will provide the Consultant with administrative support including communication facilities, and assistance in making appointments arrangements, organizing meetings, avail documents, and other provisions necessary to facilitate her/his work.

• Required Qualifications:

• Hold at least an MSc or higher in statistics/ economic or related areas.

• Minimum of 5 years of hands-on experience in strengthening results-based M&E system and Data Quality based on administrative data.

• Prior experience working with a national statistical office is advantageous;

• Excellent verbal and written English communication skills.

• Fluency in spoken and written English is a must. Proficiency in Arabic is a plus;

• Good in building capacity and knowledge transfer.

• Team player.