Hiring of Procurement Specialist for Liberia Women Empowerment Project

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – INDIVIDUAL SELECTION

REPUBLIC OF LIBERIA

LIBERIA WOMEN EMPOWERMENT PROJECT

Credit No: 7168-LR

Grant No: E0910-LR

Assignment Title: National Procurement Specialist

Reference No. LR-MOGCSP-462513-CS-INDV

The Government of Liberia, through the Ministry of Gender, Children and Social Protection, has received support from the World Bank, for the implementation of the Liberia Women Empowerment Project (LWEP) in line with the Government of Liberia’s national development strategy (Pro-Poor Agenda for Prosperity and Development), and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) includes but not limited to the following:

The Procurement Specialist shall support all procurement activities under the project ensuring timely procurement of goods, works, and services required for the implementation of the LWE-Project in accordance with GoL and World Bank procurement guidelines. The Procurement Specialist will also ensure the efficient management of all procurement contracts and related instruments. In addition, provide mentorship, and build the capacity of relevant project staff in following World Bank and Government of Liberia Procurement Guidelines and Policies.

The Procurement Specialist will assist in the day-to-day management of all procurement under the LWEP. He/she would work closely with the Procurement Unit of the MGCSP. The procurement Specialist shall apply sound technical methods and procedures consistent with prescribed World Bank and Government of Liberia procurement guidelines and policies in conducting the following tasks:

• Prepare the Project’s Annual Procurement Plan, detailing contract packages with estimated cost for works, goods and services inclusive of the procurement or selection methods and processing times till completion of each procurement activity;

• Monitor the procurement implementation and update the procurement plans annually and/or when necessary;

• Prepare procurement documentation for goods including the preparation of General Procurement Notices (GPN), Specific Procurement Notices (SPNs), Invitation for Bids, advertisements, Request for Quotation documents, organizing and conducting bid openings, evaluation reports, obtaining the necessary approvals and No Objection Letters from the World Bank, where required, arranging for the contract signing, and distribution to the appropriate authorities;

• Coordinate the acquisition of Bank No Objections using the World Bank procurement tracking system STEP (Systematic Tracking of Exchanges in Procurement) where applicable and make follow-ups where necessary;

• Ensure adequate procurement filing system (soft and hard copies) for easy retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents or the World Bank staff during post-procurement reviews (PPRs);

• Performance of ad hoc procurement or other related duties, as required;

• In addition to STEP (the Bank’s procurement tracking system), support the maintenance of a simple procurement management tracking system that would monitor the implementation of procurement activities;

• Prepare final contracts and ensure timely distribution of all relevant procurement and contract documents to all stakeholders;

• Update the performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from the services providers.

Expected duration of all assignments is 12 months. Contracts will be renewed based on satisfactory performance.

The Ministry of Gender, Children, and Social Protection, now invites eligible consulting individuals (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:

A Minimum of Bachelor Degree in Public Procurement Management, Business Administration/Management or other relevant disciplines. A Master Degree is an added advantage. A professional qualification in procurement from a recognized institution (e.g., Chartered Institute of Purchasing and Supply (CIPS), Institute of Supply Management (ISM) USA or the Intensive Procurement Training Program, Liberia) is a must.

At least 5 years of relevant experience in public procurement and contract management with a public sector or international institution. A prior procurement experience with a World Bank funded-project any donor financed project in Liberia with demonstrated knowledge of procurement regulations, procedures and policies of the multilateral institutions and experience in implementing Public Procurement & Concession Act of Liberia will be an added advantage.

The attention of interested Consultants is drawn to paragraphs 7.34 to 7.37 of the World Bank’s Procurement Regulations for IPF Borrowers, 2016, revised in September 2023 as per legal agreement] and Paragraphs 3.14 to 3.17 of the Procurement Regulations.

A Consultant will be selected in accordance with the Individual Consultancy Selection (INDV) method set out in the Procurement Regulations for IPF Borrowers. Interested individual may visit our website https://mogcsp.gov.lr/lwep-procurement-specialist-tor-2/ to access the Terms of reference for the assignment.

Further information can be obtained at the address below during office hours 0900 to 1700 hours local time.

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) on or before Friday, January 3, 2025, not later than 4:00pm local time.

The Human Resources Division

Attn: Mrs. Celestine C. Wisseh

Director of Human Resources

Ministry of Gender, Children, and Social Protection

Ministerial Complex, Congo Town

1000 Monrovia, 10 Liberia

+231-886-624-836

E-mail: [email protected]