Access to Central Business District (CBD)

Request for Expressions of Interest (REOI) for

Consulting Services for Conceptual Design, Preparation of Bidding Documents and Monitoring Services for the Provision of Access and Traffic Management Measures to Gaborone Central Business District (CBD)

World Bank Project ID P102368

Reference no: BW-MTC-86936-CS-QCBS

MTC Tender no: MTC 240/5/9/2018-2019 (2)

A. INTRODUCTION

The Government of the Republic of Botswana through the Ministry of Transport and Communications has received funds from the World Bank through the International Bank for Reconstruction and Development (IBRD) to be used towards the cost of implementing the Botswana Integrated Transport Project (BITP). The Government intends to apply a portion of the funds to engage eligible consulting firms to carryout traffic studies and prepare conceptual designs for possible access and traffic management measures between and within the new and old Gaborone Central Business Districts (CBD).

The city of Gaborone is facing a serious challenge in addressing rapidly increasing private vehicle ownership with attendant traffic congestion, poorly managed non-motorised traffic (NMT) and poorly regulated parking management. These challenges are particularly apparent in the central area of the city. A number of studies and project implementation initiatives have been advanced to address these challenges. This consultancy assignment will accordingly need to take into account these studies which are ongoing and those which are completed to thoroughly investigate and come up with long term sustainable solutions for the CBD which could be phased if deemed necessary.

As a result of higher traffic flows in Gaborone emanating from the on-going developments within the city, including the new Central Business District, congestion is experienced at most of the major road intersections leading into and outside the new CBD, especially during peak hours. These intersections have been identified as bottlenecks to traffic flow which would otherwise be smooth along the city’s major routes. non-motorised traffic (NMT) between the new and old Central Business District has proved to be a challenge, taking into account the rail and bus terminals adjacent to the CBD. Accidents occur at these intersections and a correlation may be drawn between traffic flow and the number of accidents that occur at these intersections. At the moment there are four routes surrounding the new CBD namely, Nelson Mandela Drive on the eastern side across a railway line, Willie Seboni Road to the north, Molepolole Road to the south and Phillip Matante Drive (an extension of Lobatse Road) on the western side. Vehicular access into the new Central Business District is also a major challenge since it is only accessible through Phillip Matante Drive and Molepolole Road.

B. GENERAL SCOPE OF THE SERVICES

The primary objective of the scope of the consulting services is to carryout traffic studies and prepare conceptual designs for possible access and traffic management measures between and within the new and old Central Business Districts (CBD). There are currently four routes surrounding the CBD namely Willie Seboni Road, Phillip Matante Drive, Molepolole Road and Nelson Mandela Drive. More specifically the consultant shall prepare conceptual designs and bidding documents for appropriate long-term solutions which can be implemented based on Design Build and Transfer methodology, to provide access and improved traffic flow. The Consultant shall study different technical solutions for the CBD access points and suitable traffic management measures and prepare three (3) conceptual design options for each proposed linkage or traffic management measure with the intention of providing improved connectivity into and out of (as well as within) the Central Business District. Once the preferred technical option for each access point has been approved by the Client, the Consultant shall prepare the concept design and draft the bidding documents for implementation of proposed linkages and traffic management measures. The Consultant shall also assist in conducting pre-bid meetings, responding to queries of bidders, evaluation of bids, selection of a Contracting Entity and preparation of the civil works contract.

The Consultant might also continue with the monitoring/supervision services of the civil works, under a separate contract, upon providing satisfactory services under this assignment and approval by the Client. The downstream assignment will broadly include proof checking on the design and shop drawings prepared by the Contracting Entity, monitoring the construction works under Design, Build and Transfer principles and supporting the Client during the Defect Liability Period.

The conceptual design studies are aimed at providing the Employer with adequate data obtained from reliable investigations and studies which will eliminate any inconsistencies and uncertainties in the preparation of the final design by the Contracting Entity based on Design-Build and Transfer (DBT) methodology. All utilities, right of way (ROW) constraints and all other constraints must be identified during this study and prior to the preparation of detailed design and shop drawings, which will eventually be prepared by the Contracting Entity. The Contracting Entity will be expected to relocate all utilities before commencing construction.

C. EXPRESSION OF INTEREST & INFORMATION

Consulting firms are invited to submit Expressions of Interest (EOIs) for this selection, which shall respond to the following qualification criteria:

• Extensive knowledge of Design Build and Transfer methodology.

• Expertise in carrying out urban road designs and traffic management plans, conceptual designs for urban road within congested and compact areas taking into consideration the needs of pedestrians and NMT in general and public transport.

• Demonstrate experience in working with urban transport model which will facilitate modal interface within the CBD

• The firm should have previously executed the minimum of three (3) similar assignments

D. FIRM PROFILE

• It is anticipated that consulting firms responding to this Request for EOI will be individual firms, or a collection of firms (with one firm designated as the lead firm). The relationship should clearly be indicated between the firms. Where firms are associating, the submission must include verifiable evidence of association from all the parties

E. SUBMISSION REQUIREMENTS

The invitation is extended to eligible consulting firms complying to C. above to indicate their interest in being invited to submit a full proposal at the Request for Proposal (RFP) stage.

Interested firms must provide information indicating that they are qualified to perform the services, referring to the guidance above. Consultants may associate with other eligible firms to enhance their qualifications. The EOI submission shall be in the form of one original and three copies including a CD (compact disk). We require that consulting firms limit their EOI to a focused and tailored submission. The intention at the Request for EOI stage is to assess the suitability of each firm to be invited to the RFP stage; therefore, firms should focus on responding to the criteria outlined in Section C above, and should keep their EOI submissions concise and to the point.

F. NOTES

• Following the completion of the EOI stage, a shortlist of eligible consultants will be invited to participate at the RFP stage, which will include a full technical and financial evaluation.

• All submissions from the consulting firms shall be in English language.

• The attention of interested Consultants is drawn to paragraph 1.9 of the Guidelines for Selection and Employment of Consultants by World Bank Borrowers dated January 2011, revised June 2014setting forth the World Bank’s policy on conflict of interest.

• The Consultant(s) will be selected and engaged in accordance with the Quality and Cost Based (QCBS) selection method as per the Guidelines for Selection and Employment of Consultants by World Bank Borrowers dated January 2011, revised June 2014

• Interested Consultants may obtain further information and/or Terms of Reference in writing at the address below during office hours i.e. 0800 to 1600 hours.

Interested firms are hereby invited to submit expressions of interest on or before March 08, 2019 at 08:00 hours local (Botswana) time to:

Physical: The Permanent Secretary

Ministry of Transport and Communications

MTC Building, West Gate Mall, Gaborone, Botswana

Tel: +267 361 2000

Fax: +267 390 7236

Contact: Mmoloki S.S Baele; [email protected] or

Kehnny K Mmopa; [email protected]

Postal: The Permanent Secretary

Attn: Project Manager-BITP

Ministry of Transport and Communications

Private Bag 00414

Gaborone, Botswana