A1.7 Procurement of Contract Specialist

RE-ADVERTISEMENT

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – INDIVIDUAL SELECTION)

BOTSWANA INTEGRATED TRANSPORT PROJECT: LOAN NO. 7713-BW

Assignment Title: Contract Management Specialist for the Botswana Integrated Transport Project (BITP)

Reference No. (as per Procurement Plan): BW-MTC-60838-CS-IND

Background

The Government of the Republic of Botswana is currently undertaking the Botswana Integrated Transport Project (BITP). The BITP is a road sector project worth USD 385 million or about BWP 4.3 billion (at current exchange rates) which commenced in 2010 and was planned for completion in 2020. As a multifaceted project/programme, it contains 17 sub-components covering various modes of transport. The project is part-financed by the World Bank through an IBRD loan of some USD 186 million, OPEC Fund for International Development (OFID) with a loan sum of US$ 40 million and the Government of the Republic of Botswana, through its domestic funding, making provision for the remaining USD 159 million. The Project Development Objective (PDO) of the BITP as outlined in the Loan Agreement (Schedule 1) is ‘… to enhance the efficiency of the Borrower’s transport system by building a modern business management capacity, and improving the strategic planning aspects of inter-regional transport, and critical infrastructure.’ The accomplishment of the goals and objectives of the BITP is therefore expected to have a long term effect on the transport sector in Botswana with the following expected outcome as given in the Project Appraisal Document (PAD):

On building modern business management capacity; ‘(a) The successful introduction of the modern method of road asset management starting with the implementation of the pilot OPRC (output and performance-based contracting) scheme … and replicate in other districts once it is proven successful’ and ‘(b) Introduction of modern traffic management and technical solutions to effectively reduce traffic congestion in Gaborone City.’

On improving strategic planning aspects of inter-regional transport and critical transport infrastructure; ‘…the successful implementation of major strategic vision for regional integration of Botswana. The various studies to be completed under the project aim to provide strategic and policy guidance to achieve such vision. The studies will also form part of national master plan to effectively direct the critical transport infrastructure investment.’

The major components of the BITP are as follows:

Component A: Capacity Building, Institutional Strengthening and Training – this component aims to introduce strategic planning and transport integration, modern methods of management and contracting, technology improvement, knowledge development and sharing. These include preparatory consultancy services (feasibility studies and conceptual designs) for Components B and C, regional integration studies and transport master plan, and training of both Government officials and construction industry practitioners in furtherance of the BITP PDO.

Component B: Roads Sector Investment – this component introduces a pilot for the long term output- and performance-based road contracting (OPRC) method for road asset management program covering rehabilitation, improvements (upgrading) works, and routine and periodic maintenance for 336km (originally targeted 857km) of rural and semi-urban roads and construction of associated access roads. The component also includes technical advisory services for monitoring implementation under this component.

Component C: Urban Roads Infrastructure Investment – this component comprises the implementation of an urban traffic improvement program in Greater Gaborone and technical advisory services to supervise construction of the improvement works under this component. The improvement works include: the improvement of public transport system through setting up of Dedicated Bus Lanes (DBLs), grade separation of three major intersections along the KT Motsete road, the improvement of traffic signals and establishment of Centralised Traffic Control Centre in Greater Gaborone area.

Objectives

The appointment of a Contracts Specialist is required to assist in the implementation of the Botswana Integrated Transport Project (BITP). The services are to be provided for a continuous period of twenty-four (24) calendar months. The Consultant’s performance would be reviewed after 12 months which will shall only be extended upon satisfactory performance. The Client reserves the right not to extend the contract if the not satisfied with the performance of the specialist.

The Contracts Specialist will support the work of the Ministry of Transport and Communications (MTC) to ensure compliance with contract obligations. The expert will also assist in monitoring implementation and put in place monitoring and evaluation (M&E) system on contract management.

Scope of Services

The Contract Specialist shall report to the BITP Project Manager and shall be responsible for at least the following detailed tasks to ensure proper and timely implementation of the BITP. The Project Manager may from time to time review the extent of the TOR and amend it with an exchange of letters. The Contract Specialist shall monitor all BITP project activities and will ensure that the contracts are properly implemented.

In undertaking this assignment, the Contract Specialist shall be expected to carry out the following:

a) Prepare an activity plan showing the actions, timing and duration of the Contract Specialist’s inputs 2 weeks from arrival,

b) Review conceptual design for BITP project activities, especially contractual matters and make recommendations thereof. Review of detailed design, specifications and cost estimations for traffic signal improvements envisaged including installation, commissioning, training, etc.

c) Review bidding and contracts documents for BITP project activities

d) Provide guidance on the supervision of the works,

e) Guidance of the client on Contract management,

f) Technical assistance to MTC and project relevant stakeholders such as Gaborone City Council on matters relating to contracts including assessment of claims and disputes resolutions.

Deliverables

The Contract Specialist is expected to deliver the following results during his/her tenure of Contract, as soon as certain action is completed:

a) Reports on his/her review on each report received from the consultant on the conceptual designs for project activities, especially on contractual matters.

b) Reports on his/her review on each detailed design reports and specifications received by MTC, from project consultants and contractors, especially contracts matters

d) Report on assisting MTC and project stakeholders such as Gaborone City Council in the use of Contracts Documents as well as specifying the training required.

e) Report on providing guidance on the supervision of the works,

f) End of project report on observations and recommendations Contract management of individual BITP projects

Qualification Requirements

The following qualifications are required:

• A Bachelor’s Degree or above in Civil/Transportation Engineering or equivalent.

• Formal Contract Management training.

• At least 15 years’ experience in road/transport sector related activities in both public and private sector;

• At least 10 years’ experience in Contract Management, with at least two (2) projects of more than USD 50 million;

• At least 5 years’ experience on Design and Build, Design Build Maintain Operate Transfer (DBMOT) or Concession type contracts in the transport sector.

• At least 5 years’ experience of working with the bi-lateral and multi-lateral development aid organizations or international financial institution (experience on transport projects as contract management specialist in Sub-Saharan African countries is preferable);

• Proficiency in English writing and communication; and

• Fully computer-literate.

Time Frame

The duration of the assignment shall be twenty-four (24) calendar months. Extension of the assignment shall be the prerogative of the Client. Termination would be justified based on poor performance or when the Project Activities have been completed.

The Ministry of Transport and Communications now invites eligible individual consultants to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The Expression of Interest should include the following information which will form the basis for shortlisting: Curriculum Vitae including but not limited to; i) Qualifications obtained, ii) Previous experience including experience of at least two (2) assignments each with a scope and nature similar to what is required under this assignment during the last 10 years, iii) A summary of similar assignments undertaken, iv) A summary of assignments undertaken in the project country and in Sub Saharan Africa, giving the client name and the year in which the assignment was carried out, and v) experience in donor funded projects.

A Consultant will be selected in accordance with the Individual Consultant Selection method set out in the Consultant Guidelines.

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers January 2011 (revised July 2014) (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

Further information and full T