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Page 3 / 3CONSULTANCY TO SUPPORT THE STRENGTHENING OF SADC REGIONAL DISASTER PREPAREDNESS …
REQUEST FOR EXPRESSION OF INTEREST (EOI): SADC SECRETARIAT STRENGTHENING OF SADC REGIONAL DISASTER PREPAREDNESS AND RESPONSE INSTITUTIONAL AND COORDINATION MECHANISMS TENDER NO. SADC/3/5/2/55 JUNE 2019 1.0 Background The SADC Secretariat has received a grant from the World Bank, which is part of the Strengthening Disaster Resilience in Sub-Saharan Africa Program, an initiative of the African, Caribbean, Pacific Group of States, financed by the European Union and implemented by the World Bank . The Secretariat intends to use part of the grant to finance a consultancy to SUPPORT THE STRENGTHENING OF SADC REGIONAL DISASTER PREPAREDNESS AND RESPONSE INSTITUTIONAL AND COORDINATION MECHANISMS. The overall objective of this assignment is to strengthen the SADC regional disaster preparedness and response coordination and institutional mechanisms and improve the necessary technical and financing capacities, and beneficiation by the SADC Member States, researchers and academia, civil society organizations and the private sector in the region, and more importantly, vulnerable communities. The consultancy has the following main objectives to: • Review the SADC region response and preparedness, map humanitarian resources and produce illustrative material for effective coordination of disaster preparedness and response • Develop the SADC Humanitarian and Emergency Operations Centre (SHOC) and Standard Operating Procedures (SOPs) as well as a Regional Emergency Roster. • Develop Emergency Response Team (ERT) training modules and training for the SADC Members States emergency response essential kits and tools for knowledge management and information sharing. • Develop hazard-based Simulation Exercises Guidelines and conduct country and regional level disaster simulation exercises. • Propose provisions for the establishment of a SADC Regional Disaster Preparedness Fund and develop a Resource Mobilization Strategy for enhanced humanitarian preparedness and sustainability plan. The assignment is expected to last six (6) months, starting September 2019. The SADC Secretariat now invites eligible consultants to indicate their interest in providing the services. Interested consultants must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc.). Consultants may associate to enhance their qualifications. 2.0 Shortlisting criteria: 2.1 Eligibility: The consultant must submit notarized or certified copies of Certificate of incorporation or Proof of Registration of the consulting firm, Directorship of the company, and a Company Profile. The consultant must have a valid copy of Tax Clearance Certificate from its country of operation. The consultant must submit a sworn statement statement issued by the applicant in front of a judicial or administrative authority, a notary or a qualified professional body from the applicant’s country confirming they are in compliant with the Bank’s Policy on conflict of interest. (Articles 3.14 to 3.17 of the World Bank Procurement Regulations for IPF Borrowers (Regulations), revised July 2016, attached to this notice. In case of a Joint Venture (JV), a Copy of the JV Agreement is required to which all parties signed and each member is required to comply with all requirements on eligibility. 2.2 Relevant experience in similar assignments and environments: • The consulting firm must provide information on similar projects undertaken within the past ten (10) years with a brief description of each project, funding source(s), contract amount and the employer; • The consultant must have completed at least one (1) similar project (STRENGTHENING OF SADC REGIONAL DISASTER PREPAREDNESS AND RESPONSE INSTITUTIONAL AND COORDINATION MECHANISMS as a lead consultant) in terms of scope, complexity and value within the past 10 years. Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications and certified copies of references must be attached. 2.3 Availability of appropriate skills among staff related to the assignment: Evidence of appropriate skills for Project Team Leader (Strategic leadership, financial management, extensive proven experience in developing and/or implementing Disaster related strategy/policy framework especially in developing countries) and other staff to be engaged as per the Terms of Reference should be demonstrated. 3.0 Scope of Services: The Consultant will undertake the assignment for STRENGTHENING OF SADC REGIONAL DISASTER PREPAREDNESS AND RESPONSE INSTITUTIONAL AND COORDINATION MECHANISMS and provide the following expertise: Project management, GIS and Hazard Mapping, Contingency Planning and Simulation, Humanitarian Law and Legislation, data base management/open data management, Communication and Knowledge management, Disaster and Contingency Fund development and management, ICT Systems and Networks Expertise, Training facilitators. A complete version of the terms of reference is available on request. 4.0 Submission of EOI Interested parties are required to submit one (1) original and four (4) copies of the Expression of Interest document in one sealed envelope marked “Expression of Interest - STRENGTHENING OF SADC REGIONAL DISASTER PREPAREDNESS AND RESPONSE INSTITUTIONAL AND COORDINATION MECHANISMS” to: The Chairperson, The SADC External Tender Committee SADC Secretariat, Western Commercial Road (near Lobatse and Siboni Roads) CBD Plot 54385, Gaborone, Botswana. It is the responsibility of the bidder to obtain a receipt and to ensure that the bidding documents are placed in the tender box. Expression of interest documents are to be hand delivered or couriered to the above address before or by 17 JULY 2019, Time: 16:00 Hours local time Gaborone, Botswana. LATE SUBMISSIONS and EOI NOT IN ENGLISH WILL NOT BE ACCEPTED, neither will submissions received via telephone, telex or facsimile. 5.0 Selection Criteria Shortlisting of the Consulting firms will be carried out according to the World Bank Procurement Regulations for IPF Borrowers (Regulations), revised July 2016 ("Consultant Guidelines"). The attention of interested Consultants is drawn to paragraph 3.16 and 3.17 of the Regulations setting forth the World Bank's policy on conflict of interest. A consultancy firm will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Regulations. Interested “companies/firms” may seek clarification or/and additional information concerning this contract, only in writing and by latest FRIDAY, 5TH JULY 2019 at 16:00 Hours Local Time, from the following contact points. The Head of Procurement, SADC Secretariat CBD Plot 54385, Gaborone, Botswana Email: [email protected]; [email protected] ; [email protected] All notifications concerning this procurement process, including: notification of the results of the evaluation or cancellation notices, responses to clarifications, will be published on the SADC Secretariat website : www.sadc.int The SADC Secretariat reserves the right to accept or reject any or all applications or to cancel the entire proceedings without giving any reasons whatsoever.
STRENGTHENING DRR COORDINATION, PLANNING AND POLICY ADVISORY CAPACITY OF SADC
GENERAL PROCUREMENT NOTICE SOUTHERN AFRICA DEVELOPMENT COMMUNITY (SADC) STRENGTHENING DRR COORDINATION, PLANNING AND POLICY ADVISORY CAPACITY OF SADC Project ID No.: P163486 Sector: SOCIAL, URBAN, RURAL AND RESILIENCE 1.The Southern Africa Development Community (SADC) Secretariat has received a grant from the International Development Association (“World Bank”), acting as administrator of grant funds provided by European Union, represented by the Commission of European Communities (the “Commission” or the “Donor”) for the ACP-EU National Disaster Risk Reduction Program Trust Fund under the Global Facility for Disaster Reduction and Recovery Track II (TF071630) – European Trust Fund Number 2011/264/ 826. The said Grant is to finance the GFDDR Grant No. TF0A6148 Strengthening Disaster Risk Reduction Coordination, Planning and Policy Advisory Capacity of SADC Project. The said Grant is to be applied towards eligible payments for goods, works, related services and consulting services to be procured under this project. 2. The objective of the Project is to strengthen the disaster resilience of Southern African Development Community (SADC) member states through regional collaboration and improved coordination, planning, policy advisory, and knowledge dissemination capacity of SADC. The project will involve the procurement of the following categories of items under the open international approach to market: Consulting Services that will use open international approach to market include Consultancy to facilitate mainstreaming of Disaster Risk Reduction into SADC Secretariat development plans and strategies through analysis paper, DRR Mainstreaming guideline and communication materials ; Consultancy to set up the SADC Regional Disaster Response and Preparedness Fund and Regional disaster preparedness and response mechanism ; Consultancy to facilitate the operationalization of the National and regional disaster risk reduction information and knowledge management systems in the SADC region; Consultancy to support review DRR policy and strategic frameworks in SADC Member States to align with Sendai Framework, Africa Union DRR Plan of Action and SADC DRR policy frameworks and facilitate DRR peer learning among Member States; Recruitment of Project Implementation Unit Consultants including Project Manager, Procurement Specialist, Finance Officer ,Project Administrative Assistant. 3. The project has five components: (i) Component 1: Enhancing regional institutional coordination mechanisms for disaster preparedness and response (USD 1.1 million) ; (ii) Component 2: Operationalize national and regional disaster risk reduction information and knowledge management systems (USD 629,000) ; (iii) Component 3: Enhancing Mainstreaming of DRR in development plan and strategies (USD 186,000) ; (iv) Component 4: Strengthening the implementation and coordination capacity at the SADC Regional Disaster Risk Reduction Programme (USD 523,000) ; (v) Component 5: Auditing and compliance (S$ 60,000) . 4. Procurement of contracts financed by the World Bank will be conducted through the procedures as specified in the World Bank’s Procurement Regulations for Investment Project Financing (IPF) Borrowers, (July 2016) and the provisions stipulated in the Legal Agreement. 5. Specific procurement / selection notices for contracts to be bid under the World Bank’s open international approach to market procedures will be published as they become available on the World Bank’s external website, in the UN Development Business , dgMarket , SADC Website and in regional / local newspapers. Various other packages for goods, non-consulting services and consultants services may be procured under the World Bank’s open national approach to market and / or Request for Quotations.Interested parties who wish to receive a copy of the advertisement or be notified of such opportunities, or those requiring further information should contact: Mr Clement Kalonga Senior Officer – Disaster Risk Reduction Southern Africa Development Community (SADC) Secretariat, Private Bag 0095 Gaborone Botswana Email: [email protected] Telephone: +267 395 1863 Fax: +267 397 2848