Construction of Office Infrastructure for Meteorological Weather Radar — MWASIP Project, Malawi

GOVERNMENT OF MALAWI MINISTRY OF WATER AND SANITATION REQUEST FOR BIDS (RFB) Country: Malawi Name of Project: Malawi Watershed Services Improvement Project (MWASIP) Contract Title: Construction of Office Infrastructure Associated with the Operation of Meteorological Weather Radar in Malawi. Grant No. /Credit No.: IDA-65790/IDA-D5860 Reference No.: MW-MOAIWD-501226-CW-RFB Date of Issue: 24th September 2025 1. The Government of Malawi has received financing from the World Bank towards the cost of the Malawi Watershed Services Improvement Project (MWASIP) and intends to apply part of the proceeds towards payments under the contracts for Construction of Office Infrastructure Associated with the Operation of Meteorological Weather Radar in Malawi. 2. The Ministry of Water and Sanitation through the Department of Climate Change and Meteorological Services (DCCMS) now invites sealed Bids from eligible Bidders for Construction of Office Infrastructure Associated with the Operation of Meteorological Weather Radar in Malawi and the scope works are detailed below: |

ID |

Name of Structures to be Constructed |

Summarised Scope of Works |

Duration |

NCIC Category |

Lot 1 |

Construction of Kasamba Hills Weather Radar Office and Houses in Blantyre District. | • 1 No. office for Officer-in-Charge; 1 No. office taking up to four personnel, washroom (s) and a storage room with a secure room that can be used as a store for sensitive and valuable weather radar spare parts. • Security Guard Room (at Weather Radar site). • Fencing (downhill of Kasamba). • 3 No. Technician Houses (3 bedrooms each and other amenities) |

6 Months |

MK 1 billion Building Category for each Lot. |

Lot 2 |

Construction of Weather Radar Offices in Mzimba, Salima and Monkey Bay. | • 1 No. office for Officer-in-Charge; 1 No. office taking up to four personnel, washroom (s) and a storage room with a secure room that can be used as a store for sensitive and valuable weather radar spare parts. |

6 Months Tentative program for non-mandatory but important Pre-bid Meetings and Site Visits is as shown below: |

ID |

Site Name |

Meeting Place |

Contact Person |

Date and Time |

Lot 1 |

Construction of Kasamba Hills Weather Radar Office and Houses in Blantyre District. |

Blantyre DCCMS Office |

Clement Boyce 0999867490 / 0888867490 |

1st October 2025 (09:00AM) |

Lot 2 |

Construction of Weather Radar Offices in Mzimba, Salima and Monkey Bay. |

Mzimba DCCMS Office |

2nd October 2025 (09:00AM) |

Salima DCCMS Office |

3rd October 2025 (09:00AM) |

Monkey Bay DCCMS Office |

3rd October 2025 (13:00PM) 3. Bidders have the option to Bid for any one or both Lots/Contracts, as further defined in the bidding document. Bids will be evaluated lot-wise, taking into account discounts offered, if any. The Contract will be awarded to the Bidder (s) offering the lowest evaluated cost to the Employer for each Lot, subject to the selected Bidder(s) meeting the required qualification criteria for the Lot. A Bidder (s) may only be awarded one Lot/Contract. 4. Bidding will be conducted through National Competitive Procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” dated September 2025 (“Procurement Regulations”) and is open to all bidders as defined in the Procurement Regulations. 5. Interested eligible bidders may obtain further information and inspect the Bidding Documents from the Malawi Watershed Services Improvement Project (MWASIP) offices at the address given in paragraph 10 (a) below from 08.00 Hours to 12.00 Hours and 13.00 Hours to 16.00 Hours local time, from Monday to Friday, excluding public holidays. 6. The Bidding Document in English language may be purchased by interested eligible bidders at the address given in 10 (b) below and upon payment of a non- refundable fee of MK20, 000.00 (Twenty Thousand Malawi Kwacha) or equivalent in a freely convertible currency. The method of payment is cash or bank certified cheque. The document will be sent by E-mail. 7. Bids must be delivered to the address given in 10 (c) below on or before 10:00 Hours local time on Wednesday, 22nd October 2025. Electronic bidding will not be permitted. Late Bids will be rejected. Bids shall be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address given in 10 (d) below at 10:00 Hours local time on Wednesday, 22nd October 2025. 8. All bids must be accompanied by a signed Bid Securing Declaration as specified in the bidding document. 9. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document. 10. The addresses referred to above are: (a) Address for inspection, clarification, and collection of bidding documents Attention: Procurement Management Specialist Malawi Watershed Services Improvement Project Lilongwe Old Town, Off Kamuzu Procession Road Opposite Lilongwe Town Hall (at the Roundabout) Procurement Office, Room No. 04 Private Bag A192 Lilongwe MALAWI Telephone: +265 111 759 450 E-mail: Stevie.Kazembe@mwasip.mw (b) Address for payment for bidding documents Cash Office, Room No. 9 Malawi Watershed Services Improvement Project Offices Lilongwe Old Town, Off Kamuzu Procession Road Opposite Lilongwe Town Hall (at the Roundabout) (c) Address for submission of Bids The Project Coordinator Malawi Watershed Services Improvement Project Lilongwe Old Town, Off Kamuzu Procession Road Opposite Lilongwe Town Hall (at the Roundabout) Procurement Office, Room No. 04 Private Bag A192 Lilongwe MALAWI (d) Address for opening of Bids. Conference Room Malawi Watershed Services Improvement Project Lilongwe Old Town, Off Kamuzu Procession Road Opposite Lilongwe Town Hall (at the Roundabout) Signed The Chairperson (Internal Procurement and Disposal of Assets Committee) MINISTRY OF WATER AND SANITATION