Consultancy Services for Implementation of Electronic Document Management System — Tanzania Rural and Urban Roads Agency (TARURA)

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THE UNITED REPUBLIC OF TANZANIA

PRESIDENT’S OFFICE

REGIONAL ADMINISTRATION AND LOCAL GOVERNMENT

TANZANIA RURAL AND URBAN ROADS AGENCY (TARURA)

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P.O. BOX 11042,

DODOMA.

REQUEST FOR EXPRESSION OF INTEREST (EoI)

(CONSULTING SERVICES – FIRM SELECTION)

Country: Tanzania

Name of Project: Tanzania Roads to Inclusion and Socioeconomic

Opportunities (RISE) Project

Credit No.: IDA-68670-TZ

Assignment Title: IMPLEMENTATION OF ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS) FOR TANZANIA RURAL AND URBAN ROADS AGENCY (TARURA)

Reference No. AE.92/WB-RISE/P164920/ 426410/2023/24/C/10

This request for Expression of Interest follows the General Procurement Notice for this Project that appeared in the United Nations Development Business (UNDB) No. WB-P890351-12/21 of 14th December 2021.

The Government of the United Republic of Tanzania through Tanzania Rural and Urban Roads Agency (TARURA) and Tanzania National Roads Agency (TANROADS) has received a credit from the International Development Association (IDA) towards the cost of Roads to Inclusion and Social Economic Opportunities (RISE). It is intended that part of the proceeds of the credit will be used to cover eligible payments under the Contract for Consultancy Services.

The Consulting Services (“the Services”) is to automate documents management processes (workflow) and digitize existing physical documents (Contracts, Reports, Documentaries, Photos, Videos etc.) for Tanzania Rural and Urban Roads Agency at Headquarters and Regional Offices and ensure that automat-ed documents management process is enabled to share and distribute digitized documents with existing Government digital systems and be operational to any form of Roads Asset Management Systems. The assignment is expected to be completed within sixteen (16) calendar months.

The detailed Terms of Reference (TOR) is available at TARURA’s website www.tarura.go.tz. All requests for clarification should be sent through office email: [email protected] and the Client will respond to the requested clarifications. The Consultants would be responsible for ensuring that any addenda available on the website is also downloaded and incorporated.

The Chief Executive of TARURA, now invites eligible Consulting Firms (“Consultants”) to indicate their interest in providing the above Services. Interested consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are: -

• Core business of the firm and years in business.

• The firm must have undertaken at least three (3) similar assignments in the last ten (10) years. Information to be provided should include name of assignment, name and full contact address of the Client, contract value (in equivalent US dollars) and period (dates) of execution of assignment and the role played in the assignment (Lead or JV Partner).

• Experience in undertaking similar assignments in Africa or developing countries, and

• The Technical and Managerial capability of the firm (provide only the structure of the organization, general qualifications and number of key staff. Do not provide CVs of staff. Key experts will not be evaluated at the shortlisting stage).

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition, September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on Conflict of Interest.

Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a Joint Venture and/or a sub-consultancy. In the case of a Joint Venture, all the partners in the Joint Venture shall be jointly and severally liable for the entire contract, if selected. Therefore, each member of JV shall independently meet the requirements of the evaluation criteria. The experience, technical & managerial capability of the Sub-Consultant shall not be evaluated to enhance the qualification of the Lead Firm or JV.

A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) Method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours from 08.00 to 17.00 hours Local time Monday to Friday except public holidays.

Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Consultant’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the Request for Proposals.

Expressions of interest must be delivered in a written form to the address below in person, or by e-mail [email protected] by 18th July, 2024 14:00 Hours East African Time. The firms that will submit their EOI via e-mail must get confirmation of the receipt of their documents. In case the firm does not receive acknowledgement within two days of after sending the documents via email they should call +255752460018 or 0759348494 for follow-up.

The address referred above is: -

The Secretary, TARURA HQ Tender Board,

Street Address: Mtaa wa Kazi 41207 Mtumba,

Building: TARURA House

Address: P.O. Box 11042, Dodoma, Tanzania.

Floor/ Room number: Ground Floor/PMU Office

City/Town: Mtumba Government City Area

Country: United Republic of Tanzania

Telephone: +255759348494 or +255673557028

Electronic mail address: [email protected]

THE CHIEF EXECUTIVE

TANZANIA RURAL AND URBAN ROADS AGENCY,

P.O. Box 11042, Dodoma.