Consultancy Services for Preparation and Oversight of Labour Management Procedures in the RESTORE Project (Malawi)

Government of the Republic of Malawi

ROADS AUTHORITY (Malawi)

RESILIENT AND STRATEGIC TRANSPORT OPERATIONAL ENHANCEMENT PROJECT (RESTORE) P500625

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRM SELECTION)

Country: MALAWI

Name of Project: RESILIENT AND STRATEGIC TRANSPORT OPERATIONAL

ENHANCEMENT PROJECT (P500625)

Grant No: IDA- V5160

Assignment Title: Request for Expressions of Interest for Consulting Services for the Development of Labour Management Procedures (LMP) for the Upgrading of the Thabwa - Chitseko - Seveni (S152) and the Rehabilitation of Thabwa - Chikwawa- Bangula Section (M001) Roads

Reference No.: MW-RA-496525-CS-CQS

The Government of Malawi has received financing from the World Bank toward the cost of Resilient and Strategic Transport Operational Enhancement (RESTORE) Project which seeks to rehabilitate Thabwa – Chikwawa - Bangula (M001) Road, improve market places along the section and upgrade Thabwa – Masenjere – Fatima (Seveni) (S152) Road in the Southern Region.

The consulting services (“the Services”) is to prepare comprehensive Labour Management Procedures (LMP) for the rehabilitation of the section of M001 and Upgrading of S152 Projects, in line with applicable national labour laws and policies, as well as the requirements of the World Bank’s Environmental and Social Framework (ESF), with particular emphasis on Environmental and Social Standard 2 (ESS2): Labour and Working Conditions. The LMP will serve as a guiding document to ensure that sound labour management practices are implemented throughout the project lifecycle. This includes promoting fair and transparent recruitment processes, outlining terms and conditions of employment, ensuring non-discrimination and equal opportunity, managing worker grievances, and establishing appropriate mechanisms for occupational health and safety. The assignment also aims to identify and mitigate potential labour-related risks, enhance worker well-being, and ensure that both direct and contracted workers are protected under safe and compliant working conditions. The LMP will be instrumental in ensuring that labour provisions are consistently monitored and enforced in accordance with both national regulations and the World Bank’s standards.

The expected start date of assignment is September, 2025.

The detailed Terms of Reference (TOR) for the assignment can be found at the following website: www.ra.org.mw

The Roads Authority now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:

• Core business of the firm(s) and years in business.

• Relevant experience which should specifically include the following:

(a) Experience in Carrying out a labour overview of a project including numbers, locations, types of jobs, experience and skills and gender composition required;

​​​​​​​ (b) Experience in reviewing of labour legislation and preparation of terms and condition well aligned to National laws;

​​​​​​​ (c) Experience in carrying out a labour risk assessment and development of a risk profile and matrix thereon;

​​​​​​​ (d) Experience in preparation of policies and procedures governing employment such as occupational health, safety, grievance mechanism among others and

​​​​​​​(e) Knowledge in Reporting and Documentation with a track record of timely preparation and submission of reports of high standard.

• Technical and Managerial capability of the firm(s) (Provide only the structure of the organization. Do not provide CVs of the Experts). Key Experts will not be evaluated at the short-listing stage.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers – 6th Edition” dated February, 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

In addition, please refer to the following specific information on conflict of interest related to this assignment: “Fairness and transparency in the selection process require that Consultants or their affiliates, competing for a Consulting assignment do not derive a competitive advantage from having provided Consulting Services related to it. To that end, the Borrower shall make available to all short-listed Consultants, together with the request for proposals document, all information that would give a Consultant a competitive advantage”.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the Consultants Qualifications - based Selection (CQS) method as set out in the Procurement Regulations.

Further Information can be obtained at the address below during office hours 0730 to 1200 and from 1300 to 1630 Local Time.

Expressions of Interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by 8th August, 2025.

The Chairperson,

Internal Procurement and Disposal Committee,

Roads Authority, Room 35

Attn: Procurement Manager

Functional Building, off Paul Kagame Road, Private Bag B346

Lilongwe 3, Malawi

Tel: +265 1 753 699

E-mail: [email protected] Cc.: [email protected]; [email protected]

Website: www.ra.org.mw