Design and Implementation of an Integrated Information System for the Social Cash Transfer Program of the Ministry of Welfare and Social Security —…

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Name of Project: The Sudan Social Safety Net project

Grant No.: TF0A0362

Contract Title: Procurement of Integrated Management Information System Software to support the MoWSS Social Cash Transfer Program (MIS)

Reference No. SSN/G/01/016

• This Request for Bids (RFB) follows the General Procurement Notice (GPN) for this project that appeared in UNDB online on

• The Government of Sudan GOS has received a grant from the International Bank for Reconstruction and Development IBRD toward the cost of the Sudan Social Safety Net Project (SSN Project), and it intends to apply part of the proceeds of this Grant to payments under the agreement(s) resulting from this RFB: Procurement of Integrated Management Information System Software to support the MoWSS Social Cash Transfer Program (MIS)

• Ministry of Welfare and Social Security (MoWSS),The Poverty Reduction Coordination Center, The Sudan Social Safety Net Project (SSN Project)PCU serves as the implementing agency for the project and now invites sealed bids from eligible Bidders for Design , develop, supply ,install ,test ,train, commission and transfer an Integrated Management Information System Software to support the MoWSS Social Cash Transfer Program by providing a Web-Based information system application with a centralized database at MoWSS Headquarters in Khartoum and distributed processing and access from MoWSS office locations through States, Localities and Administrative units throughout Sudan. The Integrated MIS Software will support MoWSS operational, administrative and beneficiary service requirements, as defined by the program’s Operations Manual.

• Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, edition of Guidelines: Procurement under IBRD Loans and IDA Credits (January 2011) revised July 2014,, and is open to all Bidders eligible as defined in these Guidelines, that meet the following minimum qualification criteria.

· The successful implementation shall be documented by an Operational Acceptance Certificate issued by the previous Purchaser of the bid product. In the case of a joint venture, the Partner in Charge MUST demonstrate the above successful experience. Any other JV partner(s) MUST demonstrate that During the past five (5) years it has participated in the successful implementation of at least two (2) information management system Bidding Form specifies the format for required acknowledgement by the references of successful implementation.

· The Bidder must document having ready access to at least one million (1,000,000) US$ Dollars equivalent in liquid assets (bank balances, unencumbered securities, lines of credit etc.). In the case of a joint venture, the requirement can be met by the sum of the JV partners' contribution or by the JV itself.

· The Bidder must prove that in each of the last three (3) financial years prior to the bid, generated an overall turnover of no less than one million (1,000,000) US $. In the case of a joint venture, the requirement can be met by the sum of the JV partners' contribution or by the JV itself.

· The onsite Project Manager must have a minimum of 7 years’ experience with at least two (2) successfully completed MIS projects as project manager.

• Interested eligible bidders may obtain further information from The Sudan Social Safety Net Project (SSN Project) PCU and inspect the bidding documents during office hours 0900 to 1700 hours at the address given below

• A complete set of bidding documents in English Language may be purchased by interested eligible bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of SDG 500 only three hundred Sudanese Pound Or equivalent in a freely convertible currency. The method of payment will be Banker’s check in favor of: The Sudan Social Safety Net Project (SSN Project) PCU. Upon request, bidding documents may be sent by courier service at the recipient’s expense.

• Bids must be delivered to the address below at or before 12:00 noon on June 6, 2017 Bids need to be secured: by a Bid Security the amount of Bid Security required is: 16,000 Euro (Sixteen thousand Euro). Late bids will be rejected. Bids will be opened in the presence of Bidders’ representatives, who choose to attend at the address below at 12:00 noon on June 6, 2017.

• The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.

Republic of the Sudan

Ministry of Welfare and Social Security (MoWSS)

The Poverty Reduction Coordination Center

The Sudan Social Safety Net Project (SSN Project)

Khartoum – Khartoum 2 - in the east of Sherwani Bus Station & Katharina Street, House No. 19- Street 41

Att. Mr. Ahmed Hashim Hassan - Project Coordinator

P,O Box : 12661 - Khartoum - Sudan

Cell Phone: 0121587171 – 0123870617

Electronic mail address: [email protected] – [email protected]

Web site: http://www.welfare.gov.sd

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