Development and Implementation of a Monitoring & Evaluation Management Information System for the Food Systems Resilience Project, Kenya

Specific Procurement Notice

Purchaser: State Department for Agriculture

Project: Food Systems Resilience Project

Contract title: Development, Customization and Implementation of a Monitoring & Evaluation Management Information System for FSRP

Country: Kenya

Loan No. /Credit No. : 7328-KE, 7327-KE

RFB No: KE-MOALF-486761-RFB

Issued on: 21st October 2025

• The Government of Kenya has received financing from the World Bank toward the cost of the Food Systems Resilience Project, and intends to apply part of the proceeds toward payments under the contract for Development, Customization and Implementation of a Monitoring &Evaluation Management Information System for FSRP. “For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.”]

• The State Department for Agriculture now invites sealed Bids from eligible Bidders for Development, Customization and Implementation of a Monitoring &Evaluation Management Information System for FSRP.

• Bidding will be conducted through national competitive procurement using Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” World bank’s “ Procurement Regulations for IPF Borrowers” First Published July 2016, Revised Fifth Edition September 2023(“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

• Interested eligible Bidders may obtain further information from Food Systems Resilience Project, Procurement Office, info @fsrp.go.ke and inspect the bidding document during office hours 0900 to 1600 hours at the address given below.

• The bidding document in English may be downloaded free of charge from Ministry of Agriculture and Livestock Development, Kilimo Website; www.kilimo.go.ke . Bidders who download the bidding documents are invited to notify the procuring entity by email with full contact details if they intend to participate, as this will facilitate issuance of notifications by the procuring entity, to all bidders where necessary.

• Bids must be delivered to the address below on or before 11.00am on 2nd December 2025. Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below at 11.00am on 2nd December 2025.

• All Bids must be accompanied by a “Bid Security “of Kes 600,000 (Kenya Shillings Six Hundred Thousand).

• “Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.”

• The address (es) referred to above is:

Ministry of Agriculture and Livestock Development.

Attention: Principal Secretary, State Department for Agriculture

P.O Box 30028- 00100 Nairobi

Street Address: Cathedral road

Floor/ Room number: Kilimo House, Main reception, ground floor

City: Nairobi, Kenya

Website: www.kilimo.go.ke