Hiring of Procurement Specialist — Malawi Emergency Power Restoration Project (MEPRP)

Titre original : Hiring of Procurement Specialist

Deadline

November 26, 2025

Closed

Published on November 12, 2025 at 12:00 AMModified on June 12, 2026 at 12:08 PM

Key information

Type: IT & Télécom
Deadline: November 26, 2025 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

Description

ELECTRICITY SUPPLY CORPORATION OF MALAWI (ESCOM) LTD

REQUEST FOR EXPRESSION OF INTEREST (INDIVIDUAL CONSULTANTS)

COUNTRY	MALAWI	NAME OF PROJECT
MALAWI EMERGENCY POWER RESTORATION (MEPRP) PROJECT	PROJECT ID	P178914
ASSIGNMENT TITLE	PROCUREMENT SPECIALIST	DATE OF ISSUE
12 November 2025• IntroductionThe Government of Malawi is currently implementing the Malawi Emergency Power Restoration (MEPRP) Project with financing from World Bank. The objective of the Project is to rehabilitate and increase the resilience of the transmission and distribution infrastructure damaged by Tropical Storm Ana. The project has two main components namely: (i) Kapichira Dam Rehabilitation and Strengthening, and (ii) Transmission and Distribution Network Restoration.2.0 The PositionThe Project Procurement Specialist will be responsible for the management of project procurement activities as part of the project implementation arrangement, in accordance with World Bank procurement procedures, including the planning and implementation and supervision of all procurement operations under the project3.0 The Objective of this Assignment:The overall objective of the assignment is to manage the procurement activities under the project in adherence with the World Bank’s Procurement Regulations for IPF Borrowers4.0 Scope of the Assignment•• Duties and ResponsibilitiesSpecific Tasks• Preparing and updating the Project’s Procurement Plan, detailing contract packages for works, goods and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity in consultation with the Project Manager and all technical teams and use it to implement and monitor Project Procurement activities;• Liaising with the PIU for transparent and effective monitoring and coordination of project activities;• Facilitating timely procurement of goods, consulting and non-consulting services and works through preparation of all procurement documentation including Bidding Documents, Request for Quotations, Request for Bids, Procurement Notices, Bid opening and Evaluation sessions and preparation of Bid Evaluation Report.• Preparing Bidding Documents using the World Bank's Standard Solicitation Documents, and prepare other Solicitation Documents using formats acceptable to the Word Bank;• Updating the World Bank’s Procurement Tracking system for monitoring project procurement activities (STEP).• Collaborating with the Project’s Safeguards Experts to ensure that environmental and social considerations, such as Environment Health and Safety (EHS) and Gender Based Violence/Sexual Exploitation and Abuse/Sexual Harassment, are included in Bidding Documents and Clauses in Contractors’ Contracts;• Coordinating and ensuring timely responses to clarifications sought by bidders or shortlisted consultants as may be required;• Providing secretarial services to Shortlisting, technical/financial evaluation and contract negotiation meetings;• Coordinating responses to inquiries and communicating the results of the evaluation process to bidders or consultants, in keeping with appropriate guidelines;• Preparing the Specific Procurement Notices (SPN), and Solicitations of Expression of Interests (SEOI), as and when required;• In cases of procurement actions requiring Bank’s “No Objection”, coordinating the submission of procurement documents to the Bank, monitoring the Bank’s response time on issuing “No Objections” at different levels of the procurement process and making follow-ups accordingly;• Drafting evaluation reports, contracts, award notices and other procurement and contractual documents as required;• Assisting in timely payment of suppliers, contractors and consultants and also ensuring that contractual obligations such as payment guarantees, insurance premiums and performance bonds are fulfilled;• Maintaining a central procurement filing system, and ensuring that all related documents are included in the respective files;• Assisting with the maintenance and updating of procurement databases and contract register with complete “paper trail” of the procurement process;• Update and maintain a database for all suppliers and consultants, and ensuring timely updates of the system;• Preparing Procurement Post Review registers, attending Procurement PostReview meetings and providing responses to comments on issues raised;• Drafting quarterly procurement progress reports and contributing to the overall project reporting;• Carrying out any other relevant periodic duties that may be assigned by the Project Manager from time to time.• Reporting ArrangementsThe Procurement Specialist will operationally report to directly to the Procurement Specialist and administratively to the Project Manager.• Qualifications and Experience for the assignmentThe ideal candidate should meet the following minimum qualifications:• A Minimum of Bachelor’s Degree in Procurement, Engineering, Economics, Business Administration, Public Administration, Law, or closely related field.• A specialized procurement training /short courses such as Management of Donor Funded Projects, procurement of large works, and procurement of equipment.• Professional qualification in procurement from recognized institutions such as the Malawi Institute of Procurement and Supply (MIPS) and Chartered Institute of Purchasing and Supply (CIPS) and will be an added advantage.• A minimum of seven (7) years post-qualification experience, of which at six (6) years should be specific progressive and continuous experience in procurement and contract management activities under large infrastructure projects funded by International Financial Institutions such as World Bank or other donors.• Experience in working in donor funded projects in utility firms will be added advantage• Working knowledge of the Government of Malawi’s Public Procurement Law and procedures• Knowledge of procurement policies evaluation procedures and reporting, as well as preparing specific documents based on World bank standards and models.• Good computer skills and proficiency in the use of Microsoft office (Excel, word, PowerPoint, etc)• Highly motivated with excellent planning, analytical, communication and interpersonal skills as well as high level of decision making• Good command of English (Speaking and writing) and report writing skills• Required Competences• Understanding of the assignment objectives, effective planning of activities and ability to adjust to changing circumstances.• Ability to build capacity and train various stakeholders;• Should have demonstrated leadership skills in working effectively with Clients, contractors and consultants in implementing World Bank related procurement activities.• Ability to work in a team, develop synergies and establish effective workingrelations with various stakeholders;• Full and fluent command of English, including the ability to set out a coherent argument in English report writing, presentations and group interactions.• Strong interpersonal and communications skills, resourcefulness, initiative, tact and ability to cope with any situation;• Good working knowledge of Windows-based computing programs, and electronic communication with a specific focus on World Bank STEP environment• Strong attention to detail and thoroughness in work product.• Ability to multi-task.• Ability to work in a team and independently with minimal supervision.• Ability to work with tight deadlines and deliver exceptional results.• Openness to change and ability to receive/integrate feedback;• Expected DeliverablesThe following are some of the required reports and other documents that the Procurement Specialist will be expected to prepare:• Project annual Procurement Plan and periodic updates of the same.• Minutes of meetings held throughout the procurement process, including short-listing, evaluation, interview, negotiation, and bid opening all duly signed by panel members/participating parties.• Procurement Documents and Reports (bidding documents, Request forProposals, Evaluation Reports, Draft Contracts, etc.)• Monthly, quarterly, semi-annual, and annual procurement reports as inputs into the project management reports (within 2 weeks from the end of the review period), and ad hoc procurement reports during supervision missions.• Performance CriteriaThe following performance criteria will be used to assess the performance of the Procurement Specialist annually, and based upon these assessments, the contract with the Project may be continued or terminated:Quality and timeliness of procurement plans• Quality of documentation submitted for prior review• Quality of procurements document filing• Quality of documentation submitted during post reviews• Quality and timeliness of required reports including minutes of meetings• Timely availability to sanctioned meetings• Location of EmploymentThe Procurement Specialist will be based at the PIU Office in Blantyre but will be required to travel regularly to project sites as necessary.• Duration of AssignmentThe Procurement Specialist shall be recruited for 1 year up to 30th November 2026, with a possibility of extension subject to project extension and satisfactory performance.• Selection MethodsThe attention of interested consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement regulations for IPF borrowers” of November 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.A consultant will be selected in accordance with individual Consultant (INDV) selection methods set out in the Procurement Regulations• Facilities to be provided by the ClientThe following shall be provided by the client:• Of

Tender Timeline

Publication
November 12, 2025
Bid Submission Deadline
November 26, 2025
Evaluation & Award
Pending
Contract Signature
Pending

Tender Documents

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