Procurement and Installation of 8 Laptops and 2 Printers for the National Audit Office (NAO)

PROCUREMENT, SUPPLY AND INSTALLATION OF LAPTOPS & PRINTERS FOR THE NATIONAL AUDIT OFFICE (NAO)

Contract Title: Purchase of 8 Laptops and 2 Printers for NAO

Procurement Method: Shopping

Ministry of Finance and Economic Affairs, Projects Management Unit (PMU), the implementing Agency of The Gambia Fiscal Management Development Project is inviting sealed price quotations from eligible and qualified bidders for the procurement, supply and installation of Laptops and Printers for NAO.

Bidding will be conducted through shopping procedures specified in the “World Bank Procurement Regulation for IPF Borrowers, Procurement in Investing Project Financing, Goods, Works and Non-Consulting Services” dated July 1, 2016 revised in November 2017 and August 2018 and the World Bank’s Anti-Corruption Guidelines: “Guidelines on Preventing and Combatting Fraud and Corruption in Projects financed by IBRD Loans and IDA Credits and Grants,” revised in June 2011 and July 2016.

You may obtain further information from the Project Coordinator, Project Management Unit Ministry of Finance and Economic Affairs, the quadrangle, Banjul, The Gambia from 8:00 a.m. to 4:00 p.m. (Monday-Thursday) and 8:00 a.m. to 12: 30p.m on Fridays.

The bidder shall furnish documentary evidence of the following requirement(s):

• Updated Gambia Public Procurement Authority (GPPA) Registration

• Proof of similar contracts performed in the last five years

Price quotation will be evaluated base on the most advantageous and substantially responsive to the RFQ, and contract will be awarded to the firm offering the lowest most responsive evaluated quotation.

Your quotation should be addressed and submitted to;

Project Coordinator

Project Management Unit

Ministry of Finance and Economic Affairs

The Quadrangle, Banjul

Phone: (220) 4227575/ 4222083

Quotations must be delivered to the address above at or before12:00 a.m. on Tuesday 30th March 2021. Late quotations will be rejected. Quotations will be opened in the presence of the bidders’ representatives, who choose to attend in person at the address below at 12:30 a.m. on Tuesday 30th March 2021.

Your quotation(s) should be submitted as per the following instructions and in accordance with the Terms and Conditions of supply.

(i) PRICES: The prices shall be quoted in Gambia Dalasi, United States Dollar, Euro or Great British Pound and shall be fixed and not subject to any price adjustment.

(ii) EVALUATION AND AWARD OF PURCHASE ORDER: The award will be made to the firm offering the lowest evaluated prices and that meets the required standards of technical and financial capabilities.

(iii) VALIDITY OF THE OFFER: Your quotations(s) should be valid for a period of 30 days from the date of receipt for quotations.

It is expected that the winning supplier would agree with Ministry of Finance and Economic Affairs Project Management Unit to deliver the items within Four (4) weeks period and partial quotations will not be accepted.

Yours Faithfully,

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Lamin Fatty

Project Coordinator

DPPP-MoFEA

Terms and Condition of Supply

• Prices and Schedules for IT Equipment for SOEs Restructuring PMU.

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Laptops

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8 pcs

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4 weeks

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Printers

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2 pcs

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NOTE: Bidders are required to submit their bid with visual sample (Catalogues) alongside Specification and brand.

{Note: in case of discrepancy between unit price and Total derived from unit price, unit price shall prevail}

• Fixed Price: The prices indicated above are firm and fixed and not subject to any adjustment during contract performance.

• Delivery Schedule: The delivery should be completed as per above schedule.

• Payment: Payment of the contract price shall be made in the currency of the quotation of the successful bidder within 60 calendar days of receipt of the goods upon submission of an invoice supported by the Acceptance Certificate issued by the purchaser.

• Testing: An acceptance certificate shall be issued by the purchase upon satisfactory completion of the tests and inspection as mentioned in the Attachment.

• Warranty: Goods offered should be covered by manufacturer’s warranty for at least [12 months] from the date of delivery to the purchaser if applicable.

• Required Technical Specifications

(i) Find as Attached

The Supplier confirms compliance with attached technical specification {In case of deviations supplier to list all such deviations}.

• Failure to perform: The Purchaser may cancel the Purchase Order if the Supplier fails to deliver the goods, in accordance with the above terms and conditions,

NAME OF THE SUPPLIER__________________________________________________________

Authorized Signature__________________________________________________________________________

Our Technical Specification for Laptop

Your Technical Specification for Laptop

Processor and Graphic – Intel Core i7-1165G7 (up to 4.7GHz, 12 MB L3 cache, 4 cores) + Intel Iris Xe Graphics

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Operating System – Windows 10 Pro 64-bit English

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Memory – 16 GB DDR4-2666 SDRAM (2x8 GB)

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Hard Drive – 128GB M.2 PCle NVMe Solid

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Display – 15.6” diagonal FHD IPS Bright View micro-edge WLED-backlit touch screen (1920x1080)

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Battery Recharge Time – Supports battery fast charge: approximately 50% in 45 minutes

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Wireless Technology – 802.11 ac/b/g/n (1x1) Wi-Fi and Bluetooth 4.2 combo Intel 802.11b/g/n/ac (1x1) Wi-Fi and Bluetooth 5 combo (MU-MIMO supported)

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Primary Battery – 3-Cell, 42 WHr, Integrated battery

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Expansion slots – 1 multi-format SD media card reader

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Dimensions and weight – 14.11 x 9.53 x 0.71 in 3.75 lb

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Keyboard – Full-size island natural silver keyboard with numeric keypad

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External I/O Ports – 1 SuperSpeed USB Type-C 5Gbps signaling rate; 2 SuperSpeed USB Type-A 5Gbps signaling rate; 1 HDMI 1.4b; 1 headphone/ microphone combo

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Power supply – 45 W Smart AC power adapter

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Our Technical Specification for Printer

Your Technical Specification for Printer

Print speed – single sided up to 39ppm (A4); up to 63.1ppm (A5-Landscape) Double sided up to 30.3ipm (A4)

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Printing method – monochrome laser beam printing

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Print quality - up to 1200 x 1200 dpi

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Print resolution – 600 x 600 dpi

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Warm-up time – Approx. 14 seconds or less from power on

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First print out time – approx.: 5.5 seconds or less

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Advanced printing features – secure print, print from USB memory key (JPEG/TIFF/PDF), Barcode print_MF428x, MF429x only) Google Cloud Print Ready, iOS: AirPrint, Canon PRINT Business app,

Android; Mopria certified, Canon PRINT Business app

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Copy speed – single sided (A4): up to 38ppm; double sided (A4) up to 30.3ipm

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Copy resolution – up to 600 x 600 dpi

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Multiple copy – up to 999 copies

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Reduction/Enlargement 25-400% in 1% increments

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Scan resolution – optical up to 600x600 dpi, enhanced up to 9600x9600 dpi

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Scan speed- single sided mono: 38ipm (300x600dpi) single sided colour:13ipm (300x600dpi) double sided mono: 70ipm (300x600dpi) double sided colour: 26ipm (300x600dpi)

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Scan to email/PC/USB memory key/FTP: TIFF/JPEG/PDF/Compact PDF/Searchable PDF/ Encryted PDF3(MF428x, MF429x only) PDF (Digital signature) (MF428x, MF429x only)

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Paper input (standard) 250-sheet cassette, 100-sheet multi-purpose tray, 50-sheet ADF

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Media types – plain paper, recycled paper, heavy paper, thin paper, label, post card, envelope

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Interface type – USB 2.0 Hi-Speed, 10BASE-T/100BASE-TX/1000Base-T, wireless 802.11b/g/n, wireless direct connection

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Operating systems compatibility – windows 10/ windows 8.1/ windows 7/ server 2016/ server 2012R2/ server 2012/ server 2008R2/ server 2008, Mac OS X version 10.8.5 & up Linux

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Control panel – 12.7cm LCD Colour Touch Screen

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Power Source – 220-240V (≠10%)50/60Hz (≠2Hz)

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Power consumption – maximum approx. 1,300W, standby: approx..10 W, Sleep mode: approx. 0.9 W, Typical electricity consumption (TEC): 1.2kWh/week (230V)

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