Procurement of IT Equipment for the BITP Project — Ministry of Transport and Communications, Republic of Botswana

Republic of Botswana Ministry of Transport and Communications Private Bag 00414, Gaborone, Botswana Tel: (+267) 361 2000 / 390 7230, Fax (+267) 390 7236 RFP No: BW-MTC-121966-GO-RFB August 19, 2019 Project ID: P102368 MTC Tender No: MTC 240/1/1/2019-2020(1) TO: RE: REQUEST FOR QUOTATION TO SUPPLY AND DELIVERY_IT EQUIPMENT FOR BOTSWANA INTERGRADED TRANSPORT PROJECT (BITP) • Please provide your price quotation for the supply, delivery & installation of the items and quantities shown on the attached specification of goods sheet. • Please note that preference for citizen companies SHALL NOT apply to this RFQ • Quotations must be on your official signed and dated proforma invoice/quotation. • Bidders must offer for all items & quantities shown on the specification sheet. • Price should be quoted with Import Duty (if applicable) and VAT in Botswana Pula or any US Dollar. • Your price must be valid for minimum 90 days from closing date.

Quotations clearly marked "Supply and Delivery of IT equipment for Botswana Integrated Transport Project (BITP), MTC 240/1/ 1/2019-2020 (I) must be submitted in plain sealed envelopes to: Physical: The Secretary Ministry of Transport and Communications (MTC) Ground floor Conference room Ministry of Transport and Communications West Gate Mall, along KT Motsete Drive, Gaborone, Botswana 200, Fax: +267 3907236 ov.bw or kmmopa@gov.bw or bkmogopodi@gov.bw Postal: The Permanent Secretary ATT: Project Manager - BITP Ministry of Transport and Communications Private Bag 00414, Gaborone, Botswana • Deadline for submission is September 06, 2019, 0800 am, Ground Floor Conference room or submissions '-'hand delivered" prior to the closing time should be made to Information Technology Unit, Ministry Of Transport and Communications, groundfloor room No 025. • The version edition of Incoterms shall be: Incoterms 2010 • Delays in delivery of goods will incur a penalty of 1.5% of contract price per calendar week of delay up to 5% of contract value.

If 5% is exceeded, contract may be cancelled. • Payment: 100% within 45 davs of invoice date and receipt & acceptance of correct goods. 11. Warranty: warranty period as per standard manufacturer warranty 12.

Bidders must themselves or through their agents. provide after sales service in Ministry of Transport and Communications head office, Gaborone, Botswana for the goods to be supplied 13. Award: An order or contract will be placed with the bidder who offers the lowest evaluated price quotation, which complies with the attached specifications and condition of this request for quotation. An order will be placed in whole. • Please attach the following documents to your quotation for evaluation purposes: Brochures • Should there be need for any clarifications please contact the undersigned.

Regards, M.S.S Baele BITP-Proiect Manager