Provision of Procurement Consulting Services

Original title: Provision of Consulting Services as Procurement Specialist under RESTORE PIU (replacement)

Deadline

July 8, 2026

Closed

Published on June 26, 2026 at 12:00 AMModified on June 29, 2026 at 01:10 AM

Key information

Type: IT & Telecom
Location: Malawi
Deadline: July 8, 2026 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

What is this tender about?

Provision of Procurement Consulting Services is an it & telecom procurement opportunity published by The Roads Authority in Malawi on June 26, 2026. Submissions closed on July 8, 2026. 1 official document is attached below.

Ensure that the World Bank’s Procurement Planning and Tracking System (STEP) which is used to prepare, clear and update procurement plans and conduct all procurement transactions for the Project is timely updated and used in real time;
Ensure the timely procurement of goods, non-consulting services, works, and consulting assignments by preparing all required procurement documentation. This includes customized Bidding and Proposal Documents (RFB/RFP) in accordance with the World Bank’s Standard Procurement Regulations, Requests for Quotations, Procurement Notices, Bid Opening and Evaluation documentation, and Bid Evaluation Reports. Standardized forms should be used for Open and Limited market approaches and for Requests for Quotations;
Coordinate and ensure timely responses to clarifications sought by bidders or shortlisted consultants as may be required;
Provide secretarial services to Shortlisting, technical/financial evaluation and during contract negotiation meetings;
Coordinate responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with appropriate guidelines;
Prepare the General Procurement Notices (GPN), and Specific Procurement Notices (SPN), and Solicitations of Expression of Interests (SEOI), when required;
In cases of procurement actions requiring a “No Objection” from the Bank (as defined in the Financing Agreement, e.g., IDA), coordinate the submission of procurement documents, monitor the Bank’s response time at different stages of the procurement process, and follow up accordingly;
Prepare evaluation reports, contracts, award notices and other procurement and contractual documents as required;
Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods;
Ensure compliance with procurement methods and prior review thresholds applicable to the project;
Ensure all procurement activities are carried out in accordance with the agreed procedures, including the Financing Agreement; the World Bank Procurement Regulations; and Government of Malawi Public Procurement and Disposal of Assets Act 2025, where applicable;
Assist in timely payments to suppliers, contractors and consultants and also ensuring their contractual obligations such as payment guarantees, Insurance premiums and performance Bonds;
Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files;
Assist with the maintenance and updating of procurement databases and contract register with complete “paper trail” of the procurement process;
Establish a performance monitoring database for all suppliers and consultants, and ensure timely updates of the system;
Prepare Procurement Post Review registers, attend Procurement Post Review meetings and respond to comments on issues raised;
Undertake procurement processes using Request for Quotation procedures and any other procurement methods as assigned from time to time;
Advise the Ministry on processes for Board of Survey for disposal of un-required stores and equipment including actual disposal;
Provide necessary collaboration to the internal and external control bodies in carrying out inspections and audits to be made to the project;
Supervise the assistant procurement specialist hired within the PIU
Prepare Quarterly procurement progress reports; and
Carry out any other relevant periodic duties that may be assigned by the Project Coordinator from time to time. 4. Reporting Requirements The Project Procurement Specialist will be directly reporting to the Project Coordinator of the Project Implementation Unit. 5. Key Result Areas • Project annual Procurement Plan and periodic updates of the same. • Minutes of meetings held throughout the procurement process, including short-listing, evaluation, interview and negotiation and bid openings all duly signed by panel members/participating parties. • Procurement Documents and Reports (Bidding documents, Request for Proposals, Evaluation Reports, Draft Contracts, etc.)
Monthly, Quarterly, Semi-Annual and Annual procurement reports as inputs into the Project Management Reports (within 2 weeks from the end of the review period) and, in addition, will prepare procurement reports during support missions. • Monthly timesheets to identify time spent. 6. Qualification and experience The candidate should meet the following minimum qualifications: • BSc in Procurement or any other relevant discipline (e.g. Business Administration, Law, Project Management, and Engineering) and those with Master’s Degree in Procurement or related fields will have an advantage;
A minimum of eight (8) years of post-qualification experience in procurement and contract management in the public sector and at least five (5) years’ work experience in a donor funded-project such as those funded by the World Bank or African Development Bank or other international donors;
Working knowledge of the Government of Malawi’s Public Procurement law and procedures;
Prior participation in short training courses on the World Bank and familiarity with procurement policies, evaluation procedures and reporting, as well as preparation of specific documents based on World Bank standards and models will be an advantage;
Good computer skills and proficient in the use of Microsoft Office (Excel, Word and PowerPoint, etc.);
Proven analytical skills, including the ability to provide insightful analysis on hiring;
Ability to work in teams and articulation with public and private entities;
Highly motivated with excellent planning, analytical, communications and interpersonal skills as well as a high level of diplomacy;
Upholding of anticorruption and anti-bribery ethics. 7. Duration of the assignment The assignment is for 4 years and the contract will be renewable annually subject to satisfactory performance, business need and availability of funding. 8. Facilities to be provided by the Client The Client will provide office space, furniture, office equipment, communication, and internet facilities. For all field related assignments, the Project shall provide transport and costs and other expenses (per Diems etc.) related to the fieldwork 9. Location of Employment The Procurement Specialist will be based at the PIU Office in Blantyre but, would be required to travel regularly to other relevant field offices where the Project is implementing its activities. 10. Mode of Application Interested Individuals meeting the stated requirements should submit their Expressions of interest including updated detailed curriculum vitae (CVs) and copies of professional certificates must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by Wednesday, 8th July, 2026 on or before 16:00 hours, local time. The Project Coordinator, Resilient and Strategic Transport Operational Enhancement Project Roads Authority Functional Buildings Private Bag B346 Lilongwe 3 Malawi. Attention: The Procurement Manager Email: ipc@ra.org.mw copy mmalinda@ra.org.mw; akalonde@ra.org.mw

What are the key dates?

Publication
June 26, 2026
Bid Submission Deadline
July 8, 2026
Evaluation & Award
Pending
Contract Signature
Pending

Procuring Entity

Name: The Roads Authority
Country: Malawi
Contact person: Chisomo Kauma
Phone: Create a free account to view

Which documents are available?

Tender Details
html