Recruitment of Procurement Officer — Agricultural Productivity Program for Southern Africa (APPSA), Kingdom of Lesotho

Original title: Procure services of Procurement Officer - Replacement

Deadline

December 15, 2023

Closed

Published on November 28, 2023 at 12:00 AMModified on June 12, 2026 at 01:09 PM

Key information

Type: Consulting & Studies
Location: Lesotho
Deadline: December 15, 2023 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

What is this tender about?

Recruitment of Procurement Officer — Agricultural Productivity Program for Southern Africa (APPSA), Kingdom... is a consulting & studies procurement opportunity published by Department of Agricultural Research in Lesotho on November 28, 2023. Submissions closed on December 15, 2023. 1 official document is attached below.

Maintain systematically the procurement related records and documentations for audit/ review by the World Bank;
Participate in tender committee meetings and timely provide procurement related reports/updates, list of contracts to APPSA PIU and the World Bank as and when required;
Assist the Senior Staff Members of the APPSA in all related procurement activities;
Undertake any other related duties assigned by RCoL-Coordinator. Procurement of Goods, Works & Non-Consultant Services • Coordinate with scientists and other PIU staff in finalizing the technical specifications of the goods/services to be procured;
Prepare an 18 months procurement plan for works, goods and services, in accordance with annual work plan and budget, required for submission and approval by Project Steering Committee (PSC);
Prepare tender notices and advertisements in local and international media and websites (only for open international and open national and in UNDB online/dgMarket through the World Bank only for open international bidding);
Prepare and assemble bidding and contract documents, in compliance with GoL and World Bank regulations and issue addendum/clarifications where necessary as well as providing feedback to bidders;
Frequently monitor work in progress (timely supply of the goods/services, release of payments, issuing contract amendments, inventory management etc) to advice accordingly the PSC;
Coordinate the finalization of drawings/specifications and Bill of Quantities (BOQ) for civil works;
Co-ordinate with the World Bank for obtaining “No Objection” for the technical specifications/BOQ/drawings and the bid document (only for prior review cases);
Coordinate the pre-bid conference, if proposed for the package, prepare and circulate the Minutes of pre-bid conference under information to the World Bank (only for prior review cases);
Receive the bids until the agreed deadline, open the bids and provide feedback to all bidders as per the time indicated in the bid document;
Publish the contract award notice timely and coordinate the pre-shipment and post-shipment inspections, if required;
Review and advice accordingly on tender evaluation reports and make necessary follow-ups including sharing the bid evaluation report with the World Bank and obtain the “No Objection” (only for prior review cases);
If any bid documents and Bids Evaluation Report require Bank’s review and clearance, then the same should be checked and submitted to the Bank; and
Upload the procurement plan in the STEP system (Systematic Tracking of Exchanges in Procurement) for review and No Objection by the World Bank. Procurement of Consulting Services • Liaise with the Principal Investigators (PIs), Project Manager and other staff in finalizing the Terms of Reference (TOR) of the services to be procured;
For consultancy assignments, invite expressions of interest (EOI) through advertisements in Newspapers and in UNDB online/dgMarket (through the World Bank for assignments for prior reviews in value). Coordinate with the Project Manager, other PIU staff and co-opt a relevant technical officer in the evaluation of the EOI and finalization of the shortlist;
Based on the standard request for proposal documents, prepare the Request for Proposal (RFP) for various packages contained in the procurement plan as per agreed timelines;
Co-ordinate with the World Bank for obtaining “No Objection” for the TOR (all cases), the shortlist and the RFP document (only for prior review cases);
Issue the RFP document to the shortlisted consultants. Prepare the reply of queries, if received from invited consultants before the deadline for submission of proposals;
Coordinate the pre-proposal conference, if proposed for the package, prepare the Minutes of pre-proposal conference and circulate to the invited consultants, under information to the World Bank (only for prior review cases);
Receive the proposals until the agreed deadline, and open the technical proposals as per the time indicated in the bid document;
Coordinate with the Research Technical Committee (RTC) chairperson, Project Manager and other APPSA PIU staff in the evaluation of the technical proposals;
Share the technical evaluation report with the World Bank and obtain the “No Objection” (only for prior review cases);
Open the financial proposals of the technically qualified consultant(s) as detailed in the SRFP/World Bank Procurement Regulations for Investment Project Financing (IPF) and coordinate with the Project Manager and other APPSA PIU staff in the evaluation of the financial proposal(s);
Conduct negotiations with highest ranked consultant, prepare draft initialed negotiated contract and minutes of negotiations and seek the ‘’No Objection’’ of the World Bank for contract award recommendations (only for prior review cases). • Get the contract documents signed by the winning consultant and provide the feedback to unsuccessful consultants and thereafter publish the contract award notice; and
Monitor the contract management including timely completion of the assignment, release of payment, issuing contract amendments, etc. QUALIFICATIONS EXPERIENCES AND SKILLS Education and Work experience: • The Project Procurement Officer shall have a minimum of Bachelor’s degree or equivalent in Business Administration, Law, Engineering, Procurement, Economics and any related fields; or a professional procurement and logistics qualification; and at least (five) 5 years’ experience of public procurement; Knowledge, Skills and Abilities Requirements: • At least two years’ experience in procurement using World Bank or any multilateral funding agency procurement procedures;
Considerable knowledge of procurement methods and procedures; working knowledge of sources of supplies and price trends;
Procurement at level of large projects of scale public or private projects involving procurement of Goods and Services for at least two years;
Fluency in English (reading, writing, and speaking) required;
Knowledge of computer skills is essential;
Ability to communicate effectively, orally and in writing is a pre-requisite;
High integrity and accountability in all aspects of project procurement; and
Experience in training, capacity building, system set-ups etc. in procurement will be required. CONDITIONS • Renewal of the contract will be subject to satisfactory performance and funds availability. • The Client

What are the key dates?

Publication
November 28, 2023
Bid Submission Deadline
December 15, 2023
Evaluation & Award
Pending
Contract Signature
Pending

Procuring Entity

Name: Department of Agricultural Research
Country: Lesotho
Contact person: Maleabua Monica Lephole
Phone: Create a free account to view

Which documents are available?

Tender Details
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