Recruitment of Procurement Specialist — ASCENT Malawi Project

Titre original : Procurement Specialist

Deadline

October 22, 2025

Closed

Published on October 22, 2025 at 12:00 AMModified on June 12, 2026 at 12:08 PM

Key information

Type: Conseil & Études
Deadline: October 22, 2025 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

Description

MINISTRY OF ENERGY

REQUEST FOR EXPRESSION OF INTEREST (INDIVIDUAL CONSULTANTS)

COUNTRY	MALAWI	NAME OF PROJECT
ACCELERATING SUSTAINABLE AND CLEAN ENERGY ACCESS TRANSFORMATION IN MALAWI (ASCENT MALAWI) PROJECT	PROJECT ID	P502464
ASSIGNMENT TITLE	PROCUREMENT SPECIALIST	DATE OF ISSUE
24TH FEBRUARY 20251. IntroductionThe Government of Malawi is currently implementing the Accelerating Sustainable and Clean Energy Access Transformation in Malawi (ASCENT Malawi) Project with funding from the World Bank. The project development objective is to increase clean and sustainable energy access in Malawi, aligning with ASCENT’s Program Development Objective of increasing clean and sustainable energy access in Eastern and Southern Africa. The project has five components but, the Ministry of Energy (MoE) will implement components 2,3,4; Off-grid Connection through Solar Home System; Energy Access for Schools and Health Facilities; and Clean Cooking Solutions, respectively; and Sub-component 5.1, Technical Assistance and Capacity Building. The MoE intends to apply part of the proceeds of this financing to eligible payments under the contract for hiring a Procurement Specialist.2. The PositionThe Procurement Specialist is part of a larger Project Implementation Unit, which comprises the Manager and other specialists. The Procurement Specialist will be responsible for managing the procurement activities under the project in adherence to the Government of Malawi and World Bank procurement procedures and guidelines, including the planning and implementation and supervision of all procurement operations under the project.3. Tasks and Responsibilities.The Procurement Specialist's scope of assignment encompasses providing technical expertise and leadership in the planning, implementation, and oversight of procurement activities. He/ She will work under the supervision of the Project Manager in the Ministry’s Project Implementation Unit (PIU) and collaborate with relevant stakeholders to ensure compliance with the Government of Malawi and World Bank procurement procedures and guidelines.The Procurement Specialist shall, inter alia, undertake the following tasks:3.1. Specific Tasks• To ensure that all procurement aspects of the project are implemented to the highest standards of quality in accordance with World Bank procurement regulations.• To provide technical expertise and leadership in the planning, implementation, and oversight of procurement activities.• To identify procurement risks and prepare mitigation strategies.• To ensure strict adherence to the World Bank Procurement Regulations and applicable national procurement laws.3.2 Scope of the ServicesIn accomplishing the assignment, the Procurement Specialist will:• Coordinate the preparation of Project’s Annual Procurement Plan, detailing contract packages for works, goods and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;• Monitor procurement implementation and update the procurement plans annually and whenever it becomes necessary to do so;• Prepare procurement documentation for goods including the preparation of Specific Procurement Notices (SPNs), Invitation for Bids, advertisements, Request for Quotation documents, organizing and conducting bid openings, evaluation reports, obtaining the necessary approvals and No Objection Letters from the World Bank where required, arranging for the contract signing, and distribution to the appropriate authorities;• Prepare procurement documentation for consulting services including liaising with the technical teams on the preparation of Terms of References, the preparation of requests for Expressions of Interest (EOI), advertisements, evaluating EOIs, preparing Request for Proposal documents, evaluating proposals, obtaining the necessary clearances from the World Bank where required, assisting in contract negotiations, preparing minutes of negotiations, draw-up draft contracts and making arrangements for contract signing, and distributing to the appropriate authorities;• Coordinate and ensure timely responses to clarifications sought by bidders or shortlisted consultants as may be required;• Ensure all procurement activities are carried out in accordance with the agreed procedures, including the Financing Agreement; the ESMAP Grant Agreement; the World Bank Procurement Guidelines; and Government of Malawi Public Procurement and Disposal of Assets Act 2017, where applicable;• Ensure compliance with procurement methods and prior review thresholds applicable to the project;• Coordinate responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with appropriate guidelines;• Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods;• Coordinate the acquisition of Bank’s No Objections using the World Bank procurement tracking system STEP (Systematic Tracking of Exchanges in Procurement) where applicable and make follow-ups where necessary;• In addition to STEP (the Bank’s procurement tracking system), set up a simple procurement management tracking system that would monitor the implementation of procurement activities;• Establish and maintain a Project procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by external auditors, other authorised agents and/or the World Bank staff during post-procurement reviews (PPRs);• Assess procurement risks regularly and implement mitigation measures as necessary• Train and provide technical guidance to project staff on procurement policies and procedures.• Supervise the Procurement Officer to ensure he/she is able to document all Procurement and other activity processes in the project.• Carry out any other relevant periodic duties that may be assigned by the Project Manager from time to time.4.0 Qualifications and Experience:• A Bachelor’s Degree in either Procurement or any other relevant discipline (e.g. Project Management, Engineering, Economics, Business Administration, Law) with minimum of five (5) years post graduate experience in procurement, and contract management in the public sector). A Master’s Degree will be an added advantage.• A professional qualification in procurement from recognized institutions (such as the Chartered Institute of Purchasing and Supply (CIPS) or any procurement related short courses on donor financing procurement.• Minimum three (3) years work experience on donor funded projects is a must• Must have good knowledge of procurement policies and procedures of the World Bank; as well as good knowledge of the institutional, technical, and commercial aspects of procurement.• Excellent skills in project management, negotiation, written and oral communications, and team work demonstrated in previous jobs; and• Strong familiarity with procurement software and tools.• Ability to work under pressure and handle multiple tasks simultaneously.• High degree of integrity, accountability, and transparency.• Strong analytical and problem-solving capabilities.5.0 Performance Assessment Criteria• Quality and Timeliness of Procurement Plans• Compliance with World Bank Procurement Guidelines• Quality and Timeliness of Documentation Submitted for Post and Prior Reviews• Quality of Procurement Filing and Record-Keeping• Efficiency in Procurement Process Management• Risk Management and Problem Solving• Quality and Timeliness of Procurement Reports• Improvement in the Capacity of Project Staff on Procurement issues• Quality and Timeliness of STEP Updates6. Location of EmploymentThe Procurement Specialist will be based at the PIU Office in Lilongwe which is located within the Ministry of Energy where ASCENT is implementing its activities.7.0 Duration of EmploymentThe Contract is a period of five years renewable annually subject to satisfactory performance, need and availability of funding.8.0 Reporting RequirementsAs a member of the Project Implementation Unit (PIU), the Procurement Specialist shall report to the Project Manager.9.0 Services and facilities to be provided by the ClientThe client will provide the following services and facilities to the Consultant• Office space• Office equipment• Communication facilities• Logistics for field work10.0 The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.11.0 A Consultant will be selected in accordance with the Individual Consultant selection method set out in the Procurement Regulations.12.0 Further information can be obtained at the address below during office hours from 7:30hrs to 12:00hrs and from 13:00hrs to 17:00hrs except on Weekends and Public Holidays.13.0 Expressions of interest including detailed updated curriculum vitae and copies of professional and academic certificates must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by 3rd April, 2025.The Chairperson-Internal Procurement and Disposal of Assets CommitteeAttn: The IPDC ChairpersonMinistry of Energy,Private Bag 309,Lilongwe 3.Tel: +265 1 770 688Fax: +265 1 770 094E-mail: [email protected]; [email protected]

Tender Timeline

Publication
October 22, 2025
Bid Submission Deadline
October 22, 2025
Evaluation & Award
Pending
Contract Signature
Pending

Tender Documents

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