Recruitment of Procurement Specialist — Eastern Africa Regional Statistics Program for Results

Country: Tanzania

Project: Eastern Africa Regional Statistics Program for Results.

Title of assignment: Procurement Specialist

Client: East African Community (EAC) Secretariat

Project ID: P176371

Duration of assignment: 24 months, renewable

Ref No: TZ-EAC-402020-CS-INDV

• The East African Community (hereinafter called "Borrower") has applied for financing from the World Bank (hereinafter called "Grant") toward the cost of Eastern Africa Regional Statistics Program for Results and intends to apply part of the proceeds for consulting services of a Procurement Specialist.

• The consulting services (“the Services”) include:

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• Set up systems for procurement planning, implementation, monitoring and documentation for the EAC-StatDHRP as per required standards;

• Carry out tendering processes for procurement of goods and services in accordance with the WB Procurement Regulations and EAC internal approval procedures;

• Initiate, preparation and update procurement plans in consultation with the EAC-StatDHRP Core Project Team;

• Advise the project team at all stages of procurement process to ensure timely implementation of project activities;

• Ensure procurement activities are carried out in accordance with the provision of the grant agreement and the Project Appraisal Report;

• Guide and coordinate the collection of inputs for preparing terms of reference (TORs), technical specifications, request for proposals (RFP) and bidding documents;

• Advise the evaluation committee members in the evaluation of the bidding documents and proposal in accordance with the WB Procurement Regulations;

• Prepare evaluation reports and recommendations for contract awards, technical evaluation reports and combined evaluation reports, including obtaining the necessary EAC internal clearances and WB’s no-objection;

• Coordinate and administration of preparation and issuance of General Procurement Notice (GPN), requests for Expressions of Interest, advertisements of bid opportunities, and issuing bid documents to prospective bidders;

• Provide guidance on public bid opening sessions as well as providing clarifications where necessary;

• Ensure publication of award of contract;

• Handle any complaints relating to the procurement process;

• Draft minutes of contract and preparing contracts for signature;

• Advise on contract administration;

• Development, compilation and maintaining information on material and service costs, suppliers and products;

• Raise Local Purchase Orders;

• Maintain and ensure safe custody of procurement records;

• Attend to procurement queries, disputes and complaints and report on contract awards and progress in accordance with the EAC-StatDHRP;

• Provide technical support in preparation of monthly, quarterly and annual procurement progress reports as shall be required and ensure issues identified during the reporting period and actions taken to resolve them are clearly narrated;

• Review the capacity of the EAC staff and other stakeholders involved in the Project, in handling their respective procurement and contract management functions efficiently and conduct a skills gap analysis of the relevant procurement knowledge and propose appropriate training and capacity building intervention measures to address such gaps;

• Provide necessary orientation and training to staff and other stakeholders, on procedures for procurement of works, goods and services and contract management;

• In liaison with the Project Manager, monitor the Procurement Plan in the World Bank’s Systematic Tracking of Exchanges in Procurement (STEP), including preparation, revision and submission of Procurement Plans and procurement documents for activities.

• Bring to the attention of the Project Manager, critical dates of procurement processes to avoid delays during implementation; and

• Perform any other procurement related functions as shall be assigned by the Project Manager.

• The EAC Secretariat now invites qualified and eligible individual consultant to indicate interest in providing these services. Interested consultants must provide information indicating that they are qualified to perform the services (letter of interest, Updated CV, description of similar assignments, experience in similar positions, availability of appropriate skills.)

The selection criteria will be based on the following:

I. Qualifications

• Must have a Masters degree, from a recognized University in either Procurement and Supplies, Business Administration, Public Administration, Finance, Economics or any other related field;

• Must have professional qualifications in procurement such as CIPS certification or equivalent;

• Procurement Specialist shall have in-depth knowledge and understanding of World Bank’s procurement guidelines and procedures along with good understanding of the use of the Bank’s system for procurement transactions (STEP);

• Minimum of five years in World Bank/African Development Bank procurement procedures;

• Relevant working experience of not less than 8 years in Public Procurement, 5 of which must be in a donor funded Project.

II. Competences and skills

• The Procurement Specialist must have computer skills, especially using and working with Microsoft Office applications including MS Word, MS Excel and MS Power Point and other related applications;

• Strong analytical skills, and the ability to synthesize complex concepts and to communicate them effectively;

• Good communication and social skills; demonstrated initiative, synthesis, personal dynamism and self-motivated;

• Fluency in spoken English and ability to write lucid reports and documents in English is required; and

• Knowledge of the World Bank’s Systematic Tracking of Exchanges in Procurement (STEP) will be an added advantage;

• Ability to work in a multi-cultural environment; and

• Ability to work with minimum supervision.

The detailed Terms of Reference (TOR) for this consultancy can be obtained from the EAC website at https://www.eac.int / opportunities/ consultancies or requested directly from the contact indicated below.

The attention of interested Consultants is drawn to Section III, paragraph 3.14, 3.16 and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment Project Financing - Goods, Works, Non-Consulting and Consulting Services, November 2020 (Fourth Edition), setting forth the World Bank’s policy on conflict of interest.

Consultants will be selected in accordance with the Individual Consultant Selection (ICS) method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours i.e., 09:00 to 17:00 hours. Interested and qualified Individuals are requested to access the detailed TOR from the EAC website from the following link: https://www.eac.int / opportunities/ consultancies

Expressions of interest addressed to the address below, is to be delivered by 7th April 2024 at 11:00 hours (East African Standard Time) and mention “Expression of Interest for Procurement Specialist” and submitted via e-mail to [email protected]

Address:

The Secretary General

East African Community

P. o Box 1096

Arusha - Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

E-mail: [email protected]

Website: www.eac.int