Renovation of COSTECH Building in Dar es Salaam — HEET Project

THE UNITED REPUBLIC OF TANZANIA

MINISTRY OF EDUCATION, SCIENCE AND TECHNOLOGY

TANZANIA COMMISSION FOR SCIENCE AND TECHNOLOGY (COSTECH)

HIGHER EDUCATION FOR ECONOMIC TRANSFORMATION PROJECT (HEET)

LOAN NO. IDA-68870-TZ

BIDDING DOCUMENT

FOR

RENOVATION OF COSTECH OFFICE BUILDING IN

KIJITONYAMA AREA KINONDONI MUNICIPALITY

DAR ES SALAAM

Reference No. TR75/WB-HEET/2024-2025/TZ-COSTECH/P166415-464156-CW-RFB/02

DECEMBER, 2024

Structure of the Bidding Document: Request for Bids – Small Works (One-Envelope Bidding Process)

Content

PART 1 – BIDDING PROCEDURES

Section I - Instructions to Bidders (ITB)

This Section provides information to help Bidders prepare their Bids. It is based on a one-envelope Bidding process. Information is also provided on the submission, opening, and evaluation of Bids and on the award of Contracts. Section I contains provisions that are to be used without modification.

Section II - Bid Data Sheet (BDS)

This Section includes of provisions that are specific to each procurement and that supplement Section I, Instructions to Bidders.

Section III - Evaluation and Qualification Criteria

This Section specifies the criteria to determine the Most Advantageous Bid.

Section IV - Bidding Forms

This Section includes the forms for the Bid submission, Bill of Quantities to be completed by the Bidder and submitted as part of its Bid.

Section V - Eligible Countries

This Section contains information regarding eligible countries.

Section VI - Fraud and Corruption

This section includes the Fraud and Corruption provisions which apply to this Bidding process.

PART 2 – WORKS’ REQUIREMENTS

Section VII - Works’ Requirements

This Section contains the Specifications, the Drawings, and supplementary information that describe the Works to be procured. The Works’ Requirements also include the environmental and social (ES) requirements (including requirements relating to Sexual Exploitation and Abuse (SEA) and Sexual Harassment (SH)) which are to be satisfied by the Contractor in executing the Works.

PART 3 – CONDITIONS OF CONTRACT AND CONTRACT FORMS

Section VIII - General Conditions of Contract (GCC)

This Section contains the general clauses to be applied in all contracts. The text of the clauses in this Section shall not be modified.

Section IX - Particular Conditions of Contract (PCC)

This Section consists the Particular Conditions of Contract which contains provisions specific to the contract. The contents of this Section modify or supplement the General Conditions and shall be prepared by the Employer.

Section X - Contract Forms

This Section contains the Letter of Acceptance, Contract Agreement and other relevant forms.

Request for Bids

Small Works

(One-Envelope Bidding Process)

Country: United Republic of Tanzania

Name of Project: Higher Education Economic for Transformation Project (HEET)

Contract Title: Renovation of COSTECH Office Building in Kijitonyama area Kinondoni Municipality – Dar es Salaam

Loan No./Credit No./ Grant No.: IDA-68870-TZ

RFB Reference No.: TR75/WB-HEET/2024-2025/TZ-COSTECH/P166415-464156-CW-RFB/02

• This request for Bid follows the General Procurement Notice for this Project that appeared in United Nations Development Business (UNDB) Issue No. WB-0P0015674 of 28.11.2021.

• The Government of United Republic of Tanzania has received financing from the World Bank toward the cost of the Higher Education for Economic Transformation (HEET) Project through the Ministry of Education Science and Technology (MoEST) and intends to apply part of the proceeds toward payments under the contract for Renovation of COSTECH Office Building in Kijitonyama area Kinondoni Municipality – Dar es Salaam.

• The Tanzania Commission for Science and Technology (COSTECH) now invites sealed Bids from eligible Bidders from Building Contractors Registered in Class Four and Above for the Renovation of COSTECH Office Building in Kijitonyama area Kinondoni Municipality – Dar es Salaam and the associated external works.

• The Renovation of COSTECH Office Building and the Associated Minor External Works (“the Works”) must be completed within Eight (8) months

Table 1: Estimated Quantities for Major Items of Works

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Repair of defective doors and windows components

Ground floor

1240 sqm

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Replacement of damaged floor tiles, hardwood skirting and repair of finishes to walls

First floor

980 sqm

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General cleaning of entire building, repainting of old painted walls and ceiling internally and externally

Second floor

980 sqm

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Replacement of defective and missing electricity components and plumbing system

Third floor

980 sqm

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Servicing existing air conditions and provision of new where defective.

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TOTAL FLOOR AREA

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4,180 sqm

• The contract will be awarded to the Bidder offering the lowest evaluated cost to the Employer, subject to the selected Bidder meeting the required qualification criteria.

• Bidding will be conducted through National Competitive Procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” [September, 2023, Fifth Edition] (“Procurement Regulations”), and is open to all Bidders as defined in the Procurement Regulations.

• Qualifications requirements for the works include experience as a prime contractor in the construction of at least two (2) works of similar nature and complexity in the last ten (10) years with a value of USD 0.72 million or its equivalent (ii) Average Annual Turnover calculated as total certified payments received for contracts in progress or completed, within the last five (5) years of USD 0.37 million or its equivalent or its equivalent or; (iii) minimum amount of liquid assets and/or credit facilities net of other contractual commitments of USD 0.15 million or its equivalent. Further details and complete qualification requirements are provided in the Bidding Documents.

• Interested Bidders may seek and/or obtain further information online through NeST, www.nest.go.tz.

• Interested tenderers may obtain a complete set of bidding Documents (s) in English and additional sets online through NeST, www.nest.go.tz.

• Replies to clarifications requested by bidders will not be emailed directly to bidders. All responses to clarifications will be posted in the above link on NeST and bidders are solely responsible for monitoring the system during the bidding process for all clarifications/amendments concerning this IFB.

• The site visit and Pre-Bid meeting shall take place at the proposed renovation COSTECH Building in Dar es Salaam, located at Kijitonyama Ali Hassan Mwinyi Road, on Monday 23rd December 2024 at Time10.00 Hours.

• All bids should be submitted online through NeST at or before 14.00 Local Hours, 6/01/2025. Tender will be opened promptly thereafter online. The tenderer will receive the notification of the tender opening results through their NeST Account. Bids not submitted online through NeST shall not be accepted for evaluation irrespective of the circumstances

• All Bids must be accompanied by a “Bid Security” in the form of “Unconditional Bank Guarantee” amounting to TZS. 30,000,000 (Tanzanian Shillings Thirty Million Only) or its equivalent from a reputable commercial bank or an irrevocable letter of credit issued by a commercial bank. The Bid Security shall be addressed to the Director General, Tanzania Commission for Science and Technology (COSTECH) and shall be valid for twenty-eight (28) calendar days beyond the bid validity period. i.e. 148 calendar days after the bid’s submission deadline.

• Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

• The address(es) referred to above is Procurement Management Unit, Secretary COSTECH Tender Board, Box 4302, Dar es Salaam Tanzania. Tel: +255 (022) 2774023; [A1] [A2] email address: [email protected] Web site address: www.costech.or.tz

DIRECTOR GENERAL

Tanzania Commission for Science and TECHNOLOGY (COSTECH)

[A1]Is this f\phone number functional?

[A2]Not working, we have to decide which number to put