Supply and Delivery of Distribution Line Hardware — Accelerating Sustainable and Clean Energy Access Transformation in Malawi Project

Specific Procurement Notice

Template

Request for Bids

Goods

(Two-Envelope Bidding Process)

Country: MALAWI

Name of Project: ACCELERATING SUSTAINABLE AND CLEAN ENERGY ACCESS TRANSFORMATION IN MALAWI PROJECT

Contract Title: SUPPLY AND DELIVERY OF DISTRIBUTION LINE HARDWARE Grant No.: IDA E410

RFB Reference No.: MW-ESCOM-513415-GO-RFB

Date of Issue: 19th December 2025

• This Invitation for Bids follows the General Procurement Notice for this Project that appeared UNB Online, Notice number OP00336801 dated 31st January 2025

• The Government of the Republic of Malawi has received financing from the World Bank toward the cost of the Accelerating Sustainable and Clean Energy Access Transformation in Malawi (ASCENT) Project, and intends to apply part of the proceeds toward payments under the contract Supply and Delivery of Line Hardware. For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing.

The Electricity Supply Corporation of Malawi (ESCOM) Ltd now invites sealed Bids from eligible Bidders for the Supply and Delivery of Line Hardware to be delivered to Blantyre, Lilongwe and Mzuzu. Items requirement are as indicated below.

|

Lot 1

steel and copper items

|

60,000

Each

Lilongwe

|

40,000

Each

Blantyre

|

25,000

Each

Zomba

|

60,000

Each

Lilongwe

|

40,000

Each

Blantyre

|

25,000

Each

Zomba

|

20,000

Each

Lilongwe

|

13,333

Each

Blantyre

|

8,333

Each

Zomba

|

200,000

Meters

Lilongwe

|

133,333

Meters

Blantyre

|

83,333

Meters

Zomba

|

20,000

Each

Lilongwe

|

13,333

Each

Blantyre

|

8,333

Each

Zomba

|

60,000

Each

Lilongwe

|

40,000

Each

Blantyre

|

25,000

Each

Zomba

|

100,000

Each

Lilongwe

|

66,667

Each

Blantyre

|

41,666

Each

Zomba

|

16,000

Each

Lilongwe

|

10,666

Each

Blantyre

|

6,667

Each

Zomba

|

180,000

Meter

Lilongwe

|

120,000

Meter

Blantyre

|

75,000

Meter

Zomba

|

60,000

Each

Lilongwe

|

40,000

Each

Blantyre

|

25,000

Each

Zomba

|

20,000

Each

Lilongwe

|

13,333

Each

Blantyre

|

8,333

Each

Zomba

|

30,000

Each

Lilongwe

|

20,000

Each

Blantyre

|

12,500

Each

Zomba

|

20,000

Each

Lilongwe

|

13,333

Each

Blantyre

|

8,333

Each

Zomba

|

180,000

Each

Lilongwe

|

120,000

Each

Blantyre

|

75,000

Each

Zomba

|

100,000

Each

Lilongwe

|

66,667

Each

Blantyre

|

41,666

Each

Zomba

|

26,000.00

Each

Lilongwe

|

17,333.00

Each

Blantyre

|

10,833.00

Each

Zomba

|

220,000

Each

Lilongwe

|

146,666

Each

Blantyre

|

91,667

Each

Zomba

|

12,000

Each

Lilongwe

|

8,000

Each

Blantyre

|

5,000

Each

Zomba

|

4,000

Each

Lilongwe

|

2,666

Each

Blantyre

|

1,667

Each

Zomba

|

|

|

|

|

|

• Bidding will be conducted through international competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” Seventh Edition, September, 2025. (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

• Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria (including technical and non-price factors): 50% and for Bid cost: 50%

• Interested eligible Bidders may obtain further information from the Electricity Supply Corporation of Malawi (ESCOM) Ltd, The Chairperson of Internal Procurement and Disposal of Assets Committee and inspect the bidding document during office hours 0900 to 1200 hours and 1330 to 1630 hours at the address given below

• The bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of MWK30,000.00 or its equivalent in a freely convertible currency. The method of payment will be a Direct Deposit to the following accounts.

FOREIGN CURRENCY PAYMENTS

Type of Information

DETAILS

|

BENEFICIARY ACCOUNT NAME

ESCOM Border Towns

|

BENEFICIARY ADDRESS

P.O. BOX 2047, BLANTYRE

|

BENEFICIARY BANK

Standard Bank

|

SWIFT CODE

SBICMWMXXXX

|

BANK ACCOUNT

9100000906260

|

CURRENCY

USD

|

BENEFICIARY ACCOUNT NAME

ESCOM Main

|

BENEFICIARY ADDRESS

P.O. BOX 2047, BLANTYRE

|

BENEFICIARY BANK

National Bank of Malawi

|

SWIFT CODE

NBMAMWMW002

|

BANK ACCOUNT

694592

|

CURRENCY

MWK

|

The document will be sent by email or collected from issuing office. Please note that the bidding documents are being provided in hard copies. However, only for the convenience of the bidders, in filling the various Forms and the Bills of Quantities, a soft copy in CD is also being given along with the hard copy. The bidders should note that in case of any difference in the hard and the soft copy, the one in hard copy only will prevail.

• Bids must be delivered to the address below on or before 10:00 AM Malawian Time, 11 February 2026 Electronic Bidding will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked “Original Bid”, and the inner envelopes marked “Technical Part” will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend 11 February 2026, 10:30 AM Malawi time, at the address below All envelopes marked “Second Envelope: Financial Part” shall remain unopened and will be held in safe custody of the Purchaser until the second public opening.

• All Bids must be accompanied by the Bid Securing Declaration for both lots in the format provided in the bidding document

• Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

• The address(es) referred to above is (are):

For Submission of Bids:

The Chairperson of the Internal Procurement and Disposal of Assets Committee

Electricity Supply Corporation of Malawi (ESCOM) Ltd

ESCOM House, Annex Building, 9 Haile Selassie Road.

P.O. Box 2047

Blantyre, Malawi

+265 1 822 000

[email protected]

www.escom.mw

For Opening of Bids

Mount Soche Hotel

Blantyre, Malawi