Supply and Delivery of Hardware Equipment for Installation of Customer Relationship Management System — Blantyre Water Board, Malawi

SPECIFIC PROCUREMENT NOTICE Country : Malawi Name of Project : Malawi Water and Sanitation Project - 1 Contract Title : Supply and Delivery of Hardware Equipment for Installation of Customer Relationship Management System for Blantyre Water Board. Grant No. : IDA E159-MW RFB Reference No. : MW-BWB-496877-GO-RFB Issued on : 19th August 2025 • The Malawi Government has received financing from the World Bank toward the cost of the Malawi Water and Sanitation Project – 1 (MWSP-1), and intends to apply part of the proceeds toward payments under the contract for Supply and Delivery of Hardware Equipment for Installation of Customer Relationship Management System for Blantyre Water Board. “For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.” • Blantyre Water Board now invites sealed Bids from eligible Bidders for the following goods: Supply and Delivery of Hardware Equipment for Installation of Customer Relationship Management System for Blantyre Water Board. |

Line Item N° |

Description of Goods |

Quantity |

Physical unit |

Final Destination (Project Site) as specified in BDS |

Delivery (as per Incoterms) Date |

Earliest Delivery Date |

Latest Delivery Date | | | | | | | |

1 |

Computer Server Processor and Storage |

2 |

No. |

Blantyre Water Board |

30 Days |

60 Days |

2 |

Personal Computers |

6 |

No. |

Blantyre Water Board |

30 Days |

60 Days |

3 |

Handset |

10 |

No. |

Blantyre Water Board |

30 Days |

60 Days |

4 |

Headsets |

10 |

No. |

Blantyre Water Board |

30 Days |

60 Days |

5 |

Cellphones |

30 |

No. |

Blantyre Water Board |

30 Days |

60 Days |

6 |

Power backup system |

1 |

No. |

Blantyre Water Board |

30 Days |

60 Days 3. Bidding will be conducted through National Competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” February 2025 (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations. 4. Interested eligible Bidders may wish to attend a mandatory pre- bid meeting which will take place on 22nd August 2025 from 9.00 hours CAT at the address given below. Interested eligible Bidders may also obtain further information from the Chairperson, Internal Procurement and Disposal of Assets Committee Blantyre Water Board, P.O.Box 30369, Chichiri, Blantyre 3, Malawi, Email: piu@bwb.mw and inspect the bidding document during office hours [07:30 to 16:30 hours] at the address given below: 5. The bidding document in English may be purchased by interested Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of MK10,000.00. The method of payment will be Direct deposit into Procuring Entity account. The document obtained by hand at the address given below or will be sent by email. 6. Bids must be delivered to the address below on or before 17th September 2025 at 09.00 Hours CAT. Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below on 17th September 2025 at 09.00 Hours CAT 7. All Bids must be accompanied by a Bid-Securing Declaration. 8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document. 9. The addresses referred to above are: • Address for Clarifications: The Chief Executive Officer Blantyre Water Board Off Makata Road P.O. Box 30369 Chichiri Blantyre MALAWI. Tel: +265 1 895 000 E-mail: piu@bwb.mw II. Address for Inspection and purchasing of Bidding Documents: Projects Implementation Unit (PIU) © Blantyre Water Board Malawi Water and Sanitation Project-1 (MWSP-1) Chileka PIU Office Along Chileka Airport Road. BLANTYRE III. Bid Submission and Opening: The Chairperson Internal Procurement and Disposal Committee Chairperson Blantyre Water Board Off-Makata Road P.O. Box 30369 Chichiri Blantyre MALAWI. IV. Address for Pre-Bid Meeting Projects Implementation Unit (PIU) © Blantyre Water Board Malawi Water and Sanitation Project-1 (MWSP-1) Chileka PIU Office Along Chileka Airport Road. BLANTYRE 10. Account Number for direct cash deposits for purchasing bid documents is: Blantyre Water Board Project Account FDH Bank Blantyre Branch Account Number: 1040000136471 Swift Code: FDHFMWMW