Hire individual consultant to develop emergency response plan to address all foreseeable threats/Incidence that may affect staff in HQ and 5 RCC offices

Deadline

September 1, 2026

Closed

Published on August 31, 2026 at 12:00 AMModified on September 3, 2026 at 01:02 AM

Key information

Type: Consulting & Studies
Location: Ethiopia
Deadline: September 1, 2026 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

What is this tender about?

Hire individual consultant to develop emergency response plan to address all foreseeable threats/Incidence... is a consulting & studies procurement opportunity published by Africa Union Commission in Ethiopia on August 31, 2026. Submissions closed on September 1, 2026. 1 official document is attached below.

Ensure alignment with international standards (e.g., ISO 45001, WHO guidelines) and African Union policies. • Build staff awareness and capacity for emergency preparedness and response. 3. Scope of Work The expert shall undertake the following key activities: 3.1 Situational Analysis • Review existing OSH policies, protocols, and emergency procedures. • Conduct risk assessments across HQ and selected RCC contexts, taking into account site-specific risks and operational differences
Evaluate current emergency response capacity, including equipment and systems. 3.2 Stakeholder Engagement • Consult key internal stakeholders (management, staff, safety officers). • Engage relevant external stakeholders where necessary (local emergency services). • Document stakeholder inputs and validation feedback as part of the assessment and ERP development process 3.3 Development of the Emergency Response Plan The ERP should include, but not be limited to: • Emergency response policy and objectives. • Roles and responsibilities (incident command structure). • Communication and notification procedures. • Evacuation plans and assembly points. • Emergency response procedures for various scenarios:• Fire incidents
Medical emergencies
Infectious disease outbreaks
Natural disasters
Security threats • Resource and equipment requirements. • Coordination mechanisms with external responders. • Business continuity considerations. 3.4 Standard Operating Procedures (SOPs) • Develop detailed SOPs for identified emergency scenarios. • Include step-by-step response actions and escalation protocols. 3.5 Training and Capacity Building • Develop training materials and manuals. • Conduct training sessions and/or simulation exercises (drills). • Provide guidance for ongoing staff training. 3.6 Monitoring and Evaluation Framework • Develop indicators and tools for ERP implementation and review. • Propose mechanisms for periodic updates and continuous improvement. • • Deliverables The consultant is expected to deliver: • Inception Report:• Work plan, methodology, and timelines. • Assessment Report• Findings from situational analysis and risk assessment. • Draft Emergency Response Plan (ERP)• Comprehensive document including SOPs. • Final ERP Document• Revised based on stakeholder feedback. • The ERP must include, at minimum:
Incident Command System (ICS) structure
Communication and escalation framework
Site-specific evacuation procedures
Emergency contact systems
Scenario-based Standard Operating Procedures (minimum of five)
Business Continuity Plan (BCP) • Training Materials• Presentations, manuals, and guidance notes. • Training/Drill Report• Summary of capacity-building activities conducted. Including session summaries, key learning points, and staff preparedness levels. • • Duration of the Assignment The consultancy is expected to be completed within 8 – 12 weeks upon signing of the date of contract. The consultant shall provide periodic progress reports, including interim drafts and feedback sessions, at pre-agreed intervals (bi-weekly). • • Reporting and Supervision The consultant will report to Director of Administration and work closely with other relevant Business Units and provide regular updates on progress, challenges, and recommendations. • • Methodology The consultant is expected to propose a participatory and practical approach, including desk review of documents, key informant interviews, site assessments, workshops and validation meetings. 8. Payment Schedule Payments will be made based on deliverables as follows: • 20% upon approval of inception report
30% upon submission of assessment report
30% upon submission of draft ERP
20% upon approval of final ERP and completion of training 9. Confidentiality All documents, data, and information obtained during the assignment shall be treated as confidential and remain the property of Africa CDC. The consultant shall not use, reproduce, or disclose any information without prior written authorization 10. Required Qualifications and Experience The consultant should have: • Advanced degree in Occupational Health and Safety, Public Health, Disaster Management, or related field. • At least 5–10 years of experience in OSH, emergency preparedness, or risk management. • Proven experience in developing Emergency Response Plans. • Knowledge of international OSH standards (e.g., ISO 45001). • Experience working with international organizations or public health institutions is an advantage. • Strong analytical, writing, and facilitation skills. The consultant should meet the following minimum requirements: Education • Advanced university degree (master’s level or higher) in Occupational Safety and Health, Public Health, Environmental Health, Disaster Risk Management, or a related field. • Relevant professional certifications in OSH or emergency management (e.g., ISO 45001 Professional Experience
Minimum of 7 years of progressively responsible experience in occupational safety and health, emergency preparedness, or risk management. • Demonstrated experience in developing Emergency Response Plans (ERP), contingency plans, or business continuity plans for organizations. • Proven experience conducting risk assessments, hazard identification, and safety audits. • Experience in training and capacity building, including conducting emergency drills and simulations. Technical Competencies • Strong knowledge of international standards and frameworks such as:• ISO 45001 (Occupational Health and Safety Management Systems)
Emergency management and incident command systems
Public health emergency preparedness frameworks (e.g., WHO guidelines) • Ability to develop Standard Operating Procedures (SOPs) and safety protocols. • Excellent analytical, report writing, and documentation skills. Institutional and Regional Experience • Experience working with international organizations, government agencies, or public health institutions is highly desirable. • Familiarity with African Union systems or experience working in Africa, particularly in multi-country or regional settings, is an advantage. 11. Application Requirements Interested consultants should submit: • Curriculum Vitae (CV)
Evidence of previous similar assignments 12. Evaluation Criteria Proposals will be evaluated based on: • Educational Background (20%)
Relevant experience and qualifications (40%)
Evidence of similar previous assignments (40% Further information can be obtained at the address below during office hours 8:00 to 17:00 hours, Addis Ababa Time. CVs must be delivered on email in written form following the above shortlisting criteria to procurement@africacdc.org before 17:00 Local Time on 01 September 2026 Subject line: Consultancy for the Development of an Emergency Response Plan (ERP) for Africa CDC African CDC, Attn: Supply Chain Management Division Administration Directorate Africa CDC Office Building, Tower B2, Floor 4th, Room Number 408. Haile Garment Area, Lafto Square. Addis Ababa, Ethiopia E-mails: procurement@africacdc.org

What are the key dates?

Publication
August 31, 2026
Bid Submission Deadline
September 1, 2026
Evaluation & Award
Pending
Contract Signature
Pending

Procuring Entity

Name: Africa Union Commission
Country: Ethiopia
Contact person: Michael Opeyemi Olugbile
Phone: Create a free account to view

Which documents are available?

Tender Details
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