Engagement of Assistant SCT Coordinator for GEWEL 2 for Social Cash Transfer (SCT) for 2 Years

THIS IS FOR UPDATING THE SYSTEM. ADVERT ALREADY DONE

REPUBLIC OF ZAMBIA

Ministry of Community Development and Social Services

Girls’ Education and Women’s Empowerment Livelihoods for Human Capital Project

GEWEL 2

SOCIAL CASH TRANSFER PROJECT IMPLEMENTATION UNIT

Terms of Reference

POSITION: ASSISTANT SCT COORDINATOR

• Background

The Government of Republic of Zambia, with support from the World Bank and the Global Financing Facility for Women, Children and Adolescent (GFF), is implementing the Girls’ Education and Women’s Empowerment and Livelihoods for Human Capital Project (GEWEL 2) with the main objective of promoting human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems. The project is being implemented across three Government Ministries, namely the Ministry of Community Development and Social Services (MCDSS), Ministry of Education (MOE), and Ministry of Health (MOH), as well as the Gender Division under the Office of the President. The project has four components, (i) the Foundational Social Cash Transfer and Nutrition (SCT) implemented by the Department of Social Welfare at MCDSS and MoH; (ii) Keeping Girls in School and Beyond (KGS) implemented by MOE; (iii) Supporting Women’s Livelihoods for Climate-Smart Productive Inclusion (SWL) implemented by the Department of Community Development at MCDSS; and (iv) the Institutional Strengthening and Systems Building for Cash ‘Plus’ Delivery (ISSB) implemented by the Department of Planning and Information at MCDSS and Gender Division.

Specifically, the Social Cash Transfer Project Implementation Unit (PIU) under the MCDSS will be responsible for implementation of Component 1 of the project which is, the Nutrition – Sensitive Foundational Social Cash Transfer. This component will ensure the continuity of the foundational SCT program for a cash ‘plus’ approach, with complementary activities for improved nutrition outcomes. It will invest in the SCT as the national social assistance program to continue strengthening household food security and resilience to climate and other shocks, and provide nutrition cash top – ups to select eligible SCT households’ complementary activities are layered on under a cash ‘plus’ approach for improved nutrition among poor households in the first 1,000 days of a child's life, building on ongoing efforts. Together with MOH implementation will follow an integrated approach focusing on both nutrition-sensitive and nutrition-specific activities for improved purchasing power, as well as demand creation and service provision.

To efficiently and effectively execute the implementation of this component, the SCT PIU seeks the services of the Assistant SCT Coordinator.

• Job Purpose

The Assistant SCT Coordinator shall support the SCT Coordinator in the management, coordinating and implementation of (i) the SCT Programme; and (ii) nutrition cash top- up to select SCT households.

• Key Responsibilities

Key Result Area

Principal Accountabilities

Programme Management

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• Support the SCT coordinator in the Management of day-to-day operations to maintain a high performing team for social cash transfer programme.

• Coordinate the provision of technical and administrative support at all levels of implementation.

• Support the review and development of guidelines for the implementation of Social Cash Transfer Programme.

• Ensure that the SCT operational procedures are followed across all provinces and districts.

• Oversee the timely disbursement of cash transfers to eligible households, ensuring accuracy and adherence to programme criteria.

• Support the SCT Coordination in preparation of the Annual Work Plan and Budget for the SCT component.

Coordination

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• Assist in the strategic engagements and collaboration with other line ministries and agencies and PIUs of the GEWEL 2.

• Interface with other GEWEL components on issues related to the project implementation.

• Support in regular communication with the World Bank.

• Liaise with government agencies, NGOs, donors and other stakeholders involved in the social cash transfer Programmes.

Resource Mobilisation

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• Support the SCT Coordinator in developing mechanisms/networks for resource mobilization.

• Engage in the discussion with the Government, World Bank and other stakeholders to mobilize resources on the sustainability of SCT programme implementation.

• Participate in negotiations with cooperating partners on funding and funding conditionalities.

Beneficiary Management

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• Manage the identification and selection of eligible beneficiaries for social cash transfer programme.

• Coordinate with District Social Welfare Officers and other key stakeholders to ensure proper beneficiary identification, registration, and payment processes.

Monitoring and Evaluation

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• Facilitate the review and management of the monitoring and evaluation framework to assess the impact and efficiency of the social cash transfer programme.

• Prepare and submit progress reports, challenges and outcomes to management, the World Bank and donors.

• Coordinate impact assessment and research on the implementation of SCT programme.

• Maintain systems for collecting data on beneficiaries and programme performance.

• Facilitate programme reviews and audits of the SCT programme.

• Monitor and evaluate program activities to measure progress, identify challenges and propose solutions to improve performance.

Training and Capacity Building

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• Ensure training of staff and stakeholders on the operational procedures of the social cash transfer programme.

• Build capacity among community leaders, programme officers and beneficiaries to enhance understanding of the programme.

• Ensure the development and implementation of appropriate capacity building Programmes for SCT Programme implementation officers.

• Organize training and orientation for staff to strengthen their capacity in managing the SCT programme.

• Provide technical support to programme staff, provincial and District Social Welfare Officers to ensure they are familiar with the program’s guidelines and operational procedures.

Compliance and Reporting

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• Ensure that the programme adheres to local laws, donor regulations, and organizational policies.

• Facilitate the preparation of situational, quarterly and annual progress reports on the implementation of the SCT Programme to the Ministry and Cooperating/Development Partners

• Ensure compliance to procurement and financial regulations to of government and World Bank.

• Ensure timely and accurate reporting to the management, World Bank and other stakeholders.

• Maintain a robust internal control system to prevent fraud, misuse, or diversion of program funds.

Risk Management

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• Identify and document risks related to the implementation of the SCT programme and develop risk mitigation strategies.

• Implement mitigation strategies to minimize risks and ensure the effective delivery of cash transfers.

Grievance Redress Management

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• Manage complaints and grievances from beneficiaries and the public.

• Oversee the grievance redress mechanism, ensuring that beneficiaries’ concerns are handled promptly and fairly.

Logistics and Distribution

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• Facilitate timely procurement and distribution of goods and materials to support the implementation SCT Programme.

• Facilitate the provision of logistical support services to ensure smooth operations of the SCT Programme.

Communication

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• Manage platforms to facilitate knowledge sharing within the Ministry and the general public on SCT programme.

• Facilitate the development and implementation of a communication strategy.

• Facilitate engagement with the media to create public awareness.

• Ensure effective communication across all levels of programme implementation.

Performance management

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• Support the SCT coordinator in performance management of staff and resources to ensure successful implementation of the SCT Programme.

Fiduciary Management

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• Facilitate the preparation of annual workplans and budgets of SCT Programme.

• Ensure adherence to the Public and World Bank procurement, financial regulations, and disbursement guidelines.

• Ensure appropriate documentation and record-keeping for all financial transactions related to the SCT programme.

• Ensure timely preparation and submission of financial and technical reports to the Ministry and cooperating partners.

• Monitor budget allocations and expenditures to maintain programme financial sustainability.

• Ensure compliance with the World Bank procurement and financial management guidelines as well as national regulations.

• Maintain a robust internal control system to prevent fraud, misuse, or diversion of programme funds.

Any other duties

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• Perform any other duties as may be assigned by the SCT Coordinator

• Qualifications and Experience

• Full Grade 12 Certificate or equivalent

• Bachelor’s degree in Social Work, Public Administration, Development Studies, Economics, or a related field.

• A Master’s degree in Project Management or any related Social Sciences is an added advantage.

• At least 5 years working experience with 3 years at Senior Managerial level.

• Prior experience in managing projects with Government, multilateral or bilateral donors, and familiarity with government and donor procedures and requirements is desirable.

• Demonstratable leadership and managerial skills, and ability to work effectively with programme beneficiaries and teams is desirable.

• Must possess good organisational and problem-solving skills including the ability to work under time pressure and meet deadlines.

• Ability to prioritise actions and tasks in meeting tight deadlines.

• Ability to develop training materials, alternative courses of action, project proposals, policy, procedural