Appels d'offres publiés
Page 1 / 1Procurement of Furniture for Districts.
Request for Bids Goods (One-Envelope Bidding Process) Country: Zambia Name of Project: Girls Education and Women’s Empowerment and Livelihoods – GEWEL Project – Social Cash Transfer (SCT) Contract Title: Supply and Delivery of 40 Executive Tables, 100 Executive Chairs and 100 Executive visitors Chairs for the Social Cash Transfer (SCT). Loan No. /Credit No. / Grant No.: P181391 RFB Reference No.: MCDSS/SCT/007/25 • The Government of the Republic of Zambia (GRZ) has received financing from the World Bank towards the cost of the Girls Education and Women’s Empowerment and Livelihoods (GEWEL) Project and intends to apply part of the proceeds toward payments under the contract for the Supply and Delivery of 40 Executive Tables, 100 Executive Chairs and 100 Executive visitors Chairs for the Social Cash Transfer (SCT). “For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.” 2. The Ministry of Community Development and Social Services (MCDSS) now invites eligible Bidders for the Supply and Delivery 40 Executive Tables, 100 Executive Chairs and 100 Executive visitors Chairs for the Social Cash Transfer (SCT) to be delivered in Lusaka at the Ministry headquarters with a maximum delivery period of 4 to 10 Weeks. 3. Bidding will be conducted through the Open National Bidding ( e – GP system) using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” (August 2018). (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations. 4. Interested eligible Bidders may obtain further information from the Ministry of Community Development and Social Services (website) and through e-GP System and inspect the bidding document. 5. Non - refundable fee of K1,000.00 can be paid online through ZPPA. 6. Bids must be submitted on or before Friday 26th September 2025 at 10:00 hour’s local time through e – GP system. 7. All Bids must be accompanied by a Bid-Securing Declaration Form. 8. “Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.” 9. The address(es) referred to above is (are): • For Inspection, Purchase and clarifications through E-GP. Ministry of Community Development and Social Services (MCDSS) Henry Malikyama HEAD – PROCUREMENT AND SUPPLIES UNIT Attention: Theresa Phiri Procurement Specialist - SCT Community House, Sadzu Road P/Bag W252 Lusaka Email: [email protected]
Procurement of desktops, laptops, printers and projectors.
Request for Bids Goods (One-Envelope Bidding Process) Country: Zambia Name of Project: Girls Education and Women’s Empowerment and Livelihoods – GEWEL Project – Social Cash Transfer (SCT) Contract Title: Supply and Delivery of 50 Desktop Computers, 50 Laptops, 30 Printers and 20 Projectors for the Social Cash Transfer (SCT). Loan No. /Credit No. / Grant No.: P181391 RFB Reference No.: MCDSS/SCT/001/25 • The Government of the Republic of Zambia (GRZ) has received financing from the World Bank towards the cost of the Girls Education and Women’s Empowerment and Livelihoods (GEWEL) Project and intends to apply part of the proceeds toward payments under the contract for the Supply and Delivery of 50 Desktop Computers, 50 Laptops, 30 Printers and 20 Projectors for the Social Cash Transfer (SCT). “For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.” 2. The Ministry of Community Development and Social Services (MCDSS) now invites eligible Bidders for the Supply and Delivery of 50 Desktop Computers, 50 Laptops, 30 Printers and 20 Projectors for the Social Cash Transfer (SCT) to be delivered in Lusaka at the Ministry headquarters with a maximum delivery period of 4 to 8 Weeks. 3. Bidding will be conducted through the Open National Bidding ( e – GP system) using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” (August 2018). (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations. 4. Interested eligible Bidders may obtain further information from the Ministry of Community Development and Social Services (website) and through e-GP System and inspect the bidding document. 5. Non - refundable fee of K1,000.00 can be paid online through ZPPA. 6. Bids must be submitted on or before Friday 26th September 2025 at 10:30 hour’s local time through e – GP system. 7. All Bids must be accompanied by a Bid-Securing Declaration Form. 8. “Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.” 9. The address(es) referred to above is (are): • For Inspection, Purchase and clarifications through E-GP. Ministry of Community Development and Social Services (MCDSS) Henry Malikyama HEAD – PROCUREMENT AND SUPPLIES UNIT Attention: Theresa Phiri Procurement Specialist - SCT Community House, Sadzu Road P/Bag W252 Lusaka Email: [email protected]
Procurement of 100,000 Phones for beneficiaries.
Request for Bids Goods (One-Envelope Bidding Process) Country: Zambia Name of Project: Girls Education and Women’s Empowerment and Livelihoods – GEWEL 2 Project – Social Cash Transfer (SCT). CONTRACT TITLE: Tender for Supply and Delivery of One Hundred Thousand (100,000) Mobile Phones for the Social Cash Transfer (SCT) beneficiaries. Loan No. /Credit No. / Grant No.: P181391 RFB Reference No.: MCDSS/SCT/002/25 • The Government of the Republic of Zambia (GRZ) has received financing from the World Bank towards the cost of the Girls Education and Women’s Empowerment and Livelihoods (GEWEL 2) PROJECT and intends to apply part of the proceeds toward the Procurement of Phones. “For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.” 2. The Ministry of Community Development and Social Services (MCDSS) now invites Bids from eligible Bidders for the Supply and Delivery of One Hundred Thousand (100,000) mobile phones for the Social Cash Transfer (SCT) beneficiaries with a maximum delivery period of 10 – 12 Weeks. 3. Bidding will be conducted through the Open National Bidding (e-GP system) using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers -” September 2023) (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations. 4. Interested eligible Bidders may obtain further information from the Ministry of Community Development and Social Services (website) and through ZPPA website and inspect the bidding document. 5. Non - refundable fee of K1,000.00 can be paid online through ZPPA. 6. Bids will be submitted online through e-GP Platform on Friday, 29th August, 2025 10:30 hour’s local time. Late Bids will be rejected. 7. All Bids must be accompanied by a Bid-Securing Declaration. 8. “Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.” 9. The address(es) referred to above is (are): • For Inspection, Purchase and clarifications of Bidding Documents Ministry of Community Development and Social Services (MCDSS) Henry Malikyama HEAD – PROCUREMENT AND SUPPLIES Attention: Theresa Phiri Procurement Specialist - SCT Community House, Sadzu Road P/Bag W252 Lusaka Email: [email protected]
Supply of Branded T- Shirts
Request for Bids Goods (One-Envelope Bidding Process) Country: Zambia Name of Project: Girls Education and Women’s Empowerment and Livelihoods – GEWEL Project – Social Cash Transfer (SCT) Contract Title: Supply and Delivery of 9,500 T-Shirts for the Social Cash Transfer (SCT). Loan No. /Credit No. / Grant No.: P181391 RFB Reference No.: MCDSS/SCT/008/25 • The Government of the Republic of Zambia (GRZ) has received financing from the World Bank towards the cost of the Girls Education and Women’s Empowerment and Livelihoods (GEWEL) Project and intends to apply part of the proceeds toward payments under the contract for the Supply and Delivery of 9,500 T-Shirts for the Social Cash Transfer (SCT). “For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.” 2. The Ministry of Community Development and Social Services (MCDSS) now invites eligible Bidders for the Supply and Delivery 9,500 T- Shirts for the Social Cash Transfer (SCT) to be delivered in Lusaka at the Ministry headquarters with a maximum delivery period of 4 to 8 Weeks. 3. Bidding will be conducted through the Open National Bidding ( e – GP system) using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” (August 2018). (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations. 4. Interested eligible Bidders may obtain further information from the Ministry of Community Development and Social Services (website) and through e-GP System and inspect the bidding document. 5. Non - refundable fee of K1,000.00 can be paid online through ZPPA. 6. Bids must be submitted on or before Friday 26th September 2025 at 10:30 hour’s local time through e – GP system. 7. All Bids must be accompanied by a Bid-Securing Declaration Form. 8. “Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.” 9. The address(es) referred to above is (are): • For Inspection, Purchase and clarifications through E-GP. Ministry of Community Development and Social Services (MCDSS) Henry Malikyama HEAD – PROCUREMENT AND SUPPLIES UNIT Attention: Theresa Phiri Procurement Specialist - SCT Community House, Sadzu Road P/Bag W252 Lusaka Email: [email protected]
Engagement of the Monitoring & Evaluation Officer for GEWEL 2 for the Social Cas…
Republic of Zambia MINISTRY OF COMMUNITY DEVELOPMENT AND SOCIAL SERVICES (MCDSS) SOCIAL CASH TRANSFER - PROJECT IMPLEMENTATION UNIT REQUEST FOR EXPRESSION OF INTEREST CONSULTING SERVICES – Individual Consultant Selection (Open; National) COUNTRY: ZAMBIA NAME OF PROJECT: GIRLS' EDUCATION AND WOMEN'S EMPOWERMENT AND LIVELIHOODS FOR HUMAN CAPITAL PROJECT – GEWEL 2 CREDIT NO: P181391 ASSIGNMENT TITLE: SELECTION OF INDIVIDUAL CONSULTANT REFERENCE NO: MCDSS/SCT/C/2025 The Government of Republic of Zambia, with support from the World Bank and the Global Financing Facility for Women, Children and Adolescent (GFF), is implementing the Girls’ Education and Women’s Empowerment and Livelihoods for Human Capital Project (GEWEL 2) with the main objective of promoting human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems. The project is being implemented across three Government Ministries, namely the Ministry of Community Development and Social Services (MCDSS), Ministry of Education (MOE), and Ministry of Health (MOH), as well as the Gender Division in the Office of the President. The project has four components, (i) the Foundational Social Cash Transfer and Nutrition (SCT) implemented by the Department of Social Welfare at MCDSS and MoH; (ii) Keeping Girls in School and Beyond (KGS) implemented by MOE; (iii) Supporting Women’s Livelihoods for Climate-Smart Productive Inclusion (SWL) implemented by the Department of Community Development at MCDSS; and (iv) the Institutional Strengthening and Systems Building for Cash ‘Plus’ Delivery (ISSB) implemented by the Department of Planning and Information at MCDSS and Gender Division. Specifically, the Social Cash Transfer Project Implementation Unit (PIU) under the MCDSS will be responsible for implementation of Component 1 of the project which is, the Nutrition – Sensitive Foundational Social Cash Transfer. This component will ensure the continuity of the foundational SCT program for a cash ‘plus’ approach, with complementary activities for improved nutrition outcomes. It will invest in the SCT as the national social assistance program to continue strengthening household food security and resilience to climate and other shocks. It will provide nutrition cash top – ups to select eligible SCT households as part of complementary activities that are layered as a cash ‘plus’ approach for improved nutrition among poor households in the first 1,000 days of a child's life, building on ongoing efforts. Together with MoH, the implementation of this component will follow an integrated approach focusing on both ‘nutrition-sensitive’ and ‘nutrition-specific’ activities for improved purchasing power, as well as demand creation and service provision. To efficiently and effectively execute the implementation of this component, the SCT PIU seeks the services of an SCT Monitoring and Evaluation (M&E) Officer. SCT Monitoring and Evaluation (M&E) Officer Objective of the Job • The SCT M&E Officer will support the SCT M&E Specialist in implementation of the SCT program by ensuring effective monitoring, data collection, analysis, and reporting of program activities and outcomes • The SCT M&E Officer will play a key role in maintaining data quality, evaluating program performance, and contributing to decision-making processes that enhance program efficiency and impact. Key Responsibilities • Assist the SCT M&E Specialist in the development and implementation of the SCT M&E framework and production of relevant tools, including surveys and interview guides • Support the SCT M&E Specialist in conducting routine monitoring of program activities at district and community levels • Support the collection, validation, and management of data from various stakeholders, ensuring accuracy and reliability in coordination with the Data Management Officer • Support the design and execution of SCT assessments and evaluations, including spot checks, data quality checks, and learning agendas of pilots introduced as part of the SCT program • Document lessons learned and best practices to inform program improvement • Provide training and mentorship to district staff and other relevant stakeholders on M&E processes • Support the development of user-friendly manuals and guidelines for M&E • Prepare regular progress reports for submission to the SCT M&E Specialist • Ensure compliance with reporting timelines and data quality standards • Collaborate with district officers, implementing partners, and community leaders to gather relevant data and feedback • Participate in M&E-related meetings, workshops, and field visits • Ensure data privacy and ethical standards are being met in all M&E activities • Support the regular review of data collection tools and methodologies for consistency and relevance Qualifications and Skills • Bachelor’s degree in Social Sciences, Demography, Statistics, Development Studies, and M&E related field • A Master’s degree is an advantage • Minimum of three (3) years of experience in M&E, preferably in social protection or poverty alleviation programs • Experience working with management information systems (MIS) and data visualization tools is a plus • Strong knowledge of M&E frameworks and tools (e.g., logical frameworks, indicator tracking) • Proficiency in data analysis software (e.g., SPSS, Stata, Excel) • Familiarity with social protection programs and SCT operational mechanisms • Excellent analytical and problem-solving skills • Strong written and verbal communication abilities • Ability to work collaboratively with diverse stakeholders • High attention to detail and ability to multi-task. Duration and Location • The assignment is for an initial period of two years, with a possibility of extension based on performance and project needs • The SCT M&E Officer will be based in Lusaka at the Ministry of Community Development and Social Services HQ, but may require occasional travel to districts and regions to provide technical support and monitor data collection Reporting The SCT M&E officer will report directly to the SCT M&E Specialist, working closely with the SCT Data Management Officer and District SCT personnel. S/he will also liaise with implementing partners, donors, and community leaders for data collection and sharing. Performance Evaluation • Annual performance evaluations will be conducted at the end of each year using established key performance indicators (KPI) based on targets as set in the Annual Work Plan and Budget, Project document and individual workplans. • The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Procurement / Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) by 17:00 hours on 20th June, 2025.
Engagement of the Project Officer - Targeting for GEWEL 2 for the Social Cash Tr…
Republic of Zambia MINISTRY OF COMMUNITY DEVELOPMENT AND SOCIAL SERVICES (MCDSS) SOCIAL CASH TRANSFER - PROJECT IMPLEMENTATION UNIT REQUEST FOR EXPRESSION OF INTEREST CONSULTING SERVICES – Individual Consultant Selection (Open; National) COUNTRY: ZAMBIA NAME OF PROJECT: GIRLS' EDUCATION AND WOMEN'S EMPOWERMENT AND LIVELIHOODS FOR HUMAN CAPITAL PROJECT – GEWEL 2 CREDIT NO: P181391 ASSIGNMENT TITLE: SELECTION OF INDIVIDUAL CONSULTANT REFERENCE NO: MCDSS/SCT/C/2025 The Government of Republic of Zambia, with support from the World Bank and the Global Financing Facility for Women, Children and Adolescent (GFF), is implementing the Girls’ Education and Women’s Empowerment and Livelihoods for Human Capital Project (GEWEL 2) with the main objective of promoting human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems. The project is being implemented across three Government Ministries, namely the Ministry of Community Development and Social Services (MCDSS), Ministry of Education (MOE), and Ministry of Health (MOH), as well as the Gender Division in the Office of the President. The project has four components, (i) the Foundational Social Cash Transfer and Nutrition (SCT) implemented by the Department of Social Welfare at MCDSS and MoH; (ii) Keeping Girls in School and Beyond (KGS) implemented by MOE; (iii) Supporting Women’s Livelihoods for Climate-Smart Productive Inclusion (SWL) implemented by the Department of Community Development at MCDSS; and (iv) the Institutional Strengthening and Systems Building for Cash ‘Plus’ Delivery (ISSB) implemented by the Department of Planning and Information at MCDSS and Gender Division. Specifically, the Social Cash Transfer Project Implementation Unit (PIU) under the MCDSS will be responsible for implementation of Component 1 of the project which is, the Nutrition – Sensitive Foundational Social Cash Transfer. This component will ensure the continuity of the foundational SCT program for a cash ‘plus’ approach, with complementary activities for improved nutrition outcomes. It will invest in the SCT as the national social assistance program to continue strengthening household food security and resilience to climate and other shocks. It will provide nutrition cash top – ups to select eligible SCT households as part of complementary activities that are layered as a cash ‘plus’ approach for improved nutrition among poor households in the first 1,000 days of a child's life, building on ongoing efforts. Together with MoH, the implementation of this component will follow an integrated approach focusing on both ‘nutrition-sensitive’ and ‘nutrition-specific’ activities for improved purchasing power, as well as demand creation and service provision. To efficiently and effectively execute the implementation of this component, the SCT PIU seeks the services of an SCT PROJECT OFFICER – TARGETING. SCT PROJECT OFFICER – TARGETING Objective of the Position The SCT Project Officer – Targeting will manage the planning, coordination, and monitoring of targeting processes, ensuring the program identifies and enrolls eligible beneficiaries in an efficient, transparent, and inclusive manner Key Responsibilities Targeting Implementation • Oversee the implementation of community-based and other targeting mechanisms in accordance with SCT program guidelines. • Ensure the targeting process adheres to principles of fairness, transparency, and inclusivity, especially for vulnerable groups such as persons with disabilities, elderly individuals, and female-headed households, and child-headed households. • Coordinate community mobilization and sensitization activities to ensure stakeholders understand the targeting process and criteria. Data Management • Supervise data collection activities during the targeting process, ensuring accuracy and adherence to established protocols. • Conduct quality assurance checks on collected data to identify and address inconsistencies. • Support the validation and verification of targeting data to ensure the accuracy of beneficiary lists. Training and Support • Support training of field staff, enumerators, and community members on targeting methodologies and program guidelines. • Provide ongoing technical support to ensure adherence to program standards during targeting activities. Monitoring and Reporting • Monitor targeting activities and provide regular updates to the SCT PIU Coordinator. • Prepare and submit detailed reports on targeting activities, including challenges, lessons learned, and recommendations for improvement. • Track key performance indicators related to the targeting process and ensure corrective actions are taken where necessary working closely with the SCT M&E Specialist. Grievance Redress • Support the implementation of a grievance redress mechanism to address complaints. • Work closely with the GBV/GRM Specialist to ensure timely resolution of grievances related to targeting. Qualifications and Skills • Bachelor’s degree in Social Work, Sociology, Development Studies or any related field • At least three years (3) of experience in targeting or similar role in Social Protection Programmes • Proven experience with Community Engagement and Participatory approaches • Experience in supporting targeting in cash transfer or other social protection programs, preferably large-scale development programmes led by the GRZ • Strong Organizational and Coordination skills • Knowledge of data collection tools and techniques • Excellent written and verbal communication skills. • Works well under pressure and meets tight deadlines. • Ability to work effectively with diverse stakeholders, including local communities and government officials • Computer literate with capability in email, MS Office, and related business tools • Must possess strong coordination and leadership skills. Duration and Location • The assignment is for an initial period of two years, with a possibility of extension based on performance and project needs • The SCT Project Officer – Targeting, will be based in Lusaka at the Ministry of Community Development and Social Services HQ, but may require occasional travel to districts and to provide technical support to officers at different levels. Reporting • The SCT Project Officer - Targeting will report directly to the Assistant Project Coordinator, working closely with the SCT M&E Specialist and M&E Officer and SCT ICT Specialist and ICT Officer. Performance Evaluation • Annual performance evaluations will be conducted at the end of each year using established key performance indicators (KPI) based on targets as set in the Annual Work Plan and Budget, Project document and individual workplans. • The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Procurement / Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) by 17:00 hours on 20th June, 2025.
Engagement of Communication Specialist for GEWEL 2 for the Social Cash Transfer …
Republic of Zambia MINISTRY OF COMMUNITY DEVELOPMENT AND SOCIAL SERVICES (MCDSS) SOCIAL CASH TRANSFER - PROJECT IMPLEMENTATION UNIT REQUEST FOR EXPRESSION OF INTEREST CONSULTING SERVICES – Individual Consultant Selection (Open; National) COUNTRY: ZAMBIA NAME OF PROJECT: GIRLS' EDUCATION AND WOMEN'S EMPOWERMENT AND LIVELIHOODS FOR HUMAN CAPITAL PROJECT – GEWEL 2 CREDIT NO: P181391 ASSIGNMENT TITLE: SELECTION OF INDIVIDUAL CONSULTANT REFERENCE NO: MCDSS/SCT/C/2025 The Government of Republic of Zambia, with support from the World Bank and the Global Financing Facility for Women, Children and Adolescent (GFF), is implementing the Girls’ Education and Women’s Empowerment and Livelihoods for Human Capital Project (GEWEL 2) with the main objective of promoting human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems. The project is being implemented across three Government Ministries, namely the Ministry of Community Development and Social Services (MCDSS), Ministry of Education (MOE), and Ministry of Health (MOH), as well as the Gender Division in the Office of the President. The project has four components, (i) the Foundational Social Cash Transfer and Nutrition (SCT) implemented by the Department of Social Welfare at MCDSS and MoH; (ii) Keeping Girls in School and Beyond (KGS) implemented by MOE; (iii) Supporting Women’s Livelihoods for Climate-Smart Productive Inclusion (SWL) implemented by the Department of Community Development at MCDSS; and (iv) the Institutional Strengthening and Systems Building for Cash ‘Plus’ Delivery (ISSB) implemented by the Department of Planning and Information at MCDSS and Gender Division. Specifically, the Social Cash Transfer Project Implementation Unit (PIU) under the MCDSS will be responsible for implementation of Component 1 of the project which is, the Nutrition – Sensitive Foundational Social Cash Transfer. This component will ensure the continuity of the foundational SCT program for a cash ‘plus’ approach, with complementary activities for improved nutrition outcomes. It will invest in the SCT as the national social assistance program to continue strengthening household food security and resilience to climate and other shocks. It will provide nutrition cash top – ups to select eligible SCT households as part of complementary activities that are layered as a cash ‘plus’ approach for improved nutrition among poor households in the first 1,000 days of a child's life, building on ongoing efforts. Together with MoH, the implementation of this component will follow an integrated approach focusing on both ‘nutrition-sensitive’ and ‘nutrition-specific’ activities for improved purchasing power, as well as demand creation and service provision. To efficiently and effectively execute the implementation of this component, the SCT PIU seeks the services of a SCT Communications Specialist. • SCT Communications Specialist (1) Objective of the Job The SCT Communications Specialist will be responsible for promoting the programme goals, encouraging community participation and foster a positive impact on SCT programme. Key Responsibilities | KEY RESULT AREAS | PRINCIPAL ACCOUNTABILITIES | • Implementing the GEWEL 2 Harmonized Communications Strategy • Supporting a targeted approach for the SCT’s nutrition-sensitive aspect (in close collaboration with the MoH on the nutrition-specific aspect) | • Create and implement a communication plan aligned with GEWEL 2 objectives, target audience, and key messages as outlined in the overall GEWEL 2 Harmonized Communications Strategy • Identify targeted communications approaches to support the implementation of nutrition-sensitive activities of the SCT, including the roll out of the nutrition top-up payments, in close collaboration with MoH implementing the nutrition-specific activities • Implement communications and outreach along three levels of strategic communications, operational communications and beneficiary outreach • Identify the most effective communication channels, including community-based outreach mechanisms to reach diverse audiences. These may include, but are not limited to effective use of social media, mainstream and community media, as well as targeted mobilization of beneficiaries through community-driven sensitization, outreach and interpersonal tools of local communication, etc.) | Content Creation | • Produce content that highlights the impact of GEWEL 2 SCT program, such as success stories, case studies, and testimonials from beneficiaries. • Write reports, articles and blog posts for internal and external stakeholders. • Develop key messages and targeted outreach campaigns for beneficiary awareness • Create content for IEC materials, such as leaflets, posters, FAQs, etc | Media and Public Relations | • Build and maintain relationships with media outlets at national, provincial and district levels to ensure coverage of the GEWEL 2 SCT milestones, component-related activities and events. • Draft press releases and manage media inquiries. | Branding | • Ensure that all GEWEL 2 SCT program related communication aligns with the branding and messaging guidelines to ensure consistency and recall • Enhance the visibility of the SCT program by organizing public events, workshops, or campaigns that showcase the progress of programme. | Stakeholder Engagement | • Communicate regularly with stakeholders, including beneficiaries, government agencies, NGOs, donors and the local community. • Facilitate dialogue and feedback sessions to ensure the needs and perspectives of beneficiaries are heard. | Social Media, Website Update and Digital Outreach | • Manage the SCT program’s social media presence by posting updates, success stories, and upcoming events. • Monitor digital platforms for feedback, engagement, and to assess the SCT program’s reach. • Coordinate with Gender Division on maintenance and update of GEWEL 2 website, in close collaboration with the other components and implementing agencies/PIUs | Monitoring and Reporting | • Track and measure the success of communication efforts through engagement metrics, media coverage and feedback. • Report regularly on the communication strategies' outcomes and suggest improvements. | Advocacy and Campaigns | • Design advocacy campaigns to raise awareness on associated themes and topics to support SCT program implementation. • Collaborate with partners to advocate for policy changes through communication of impact and results | Internal Communication & Coordination | • Regularly coordinate with communications focal persons from SWL, KGS, MoH, and Gender Division for harmonized communications approach under GEWEL 2 • Participate in GEWEL 2 Communications Working Group meetings • Keep SCT and other PIU team members and partners updated on key programme developments, milestones and outcomes. • Coordinate internal newsletters, meetings, or bulletins to ensure transparency and efficient information sharing. | Any other duties | • Undertake any other duties assigned by the supervisor. Qualifications and Experience • Bachelor’s degree in communications, Journalism, or Public Relations or related discipline. • Master's degree in Communications or Journalism an added advantage • At least five (5) years of relevant work experience. • Experience in communications strategy development and implementation, preferably large-scale development programmes led by the GRZ • Excellent written and verbal communication skills. • Works well under pressure and meets tight deadlines. • Computer literate with capability in email, MS Office, and related business and communication tools, with working knowledge of Adobe Suite and printing process. • Content writing experience for all media platforms. • Proven social media and networking expertise. • Attention to detail. • Must possess strong coordination and leadership skills. • Ability to manage teams and work in multidisciplinary teams. Duration and Location • The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and project needs. • The SCT Communications Specialist will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, with occasional travel to Provincial and district Offices. Performance Evaluation • Annual performance evaluation will be conducted at the end of each year using established key performance indicators (KPIs) based targets as set out in the AWPB Project document and individual workplans. • The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Reporting The Communication Specialist will report directly to the SCT Project Coordinator. Procurement/ Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) by 17:00 hours on 20th June, 2025. Republic of Zambia MINISTRY OF COMMUNITY DEVELOPMENT AND SOCIAL SERVICES (MCDSS) SOCIAL CASH TRANSFER - PROJECT IMPLEMENTATION UNIT REQUEST FOR EXPRESSION OF INTEREST CONSULTING SERVICES – Individual Consultant Selection (Open; National) COUNTRY: ZAMBIA NAME OF PROJECT: GIRLS' EDUCATION AND WOMEN'S EMPOWERMENT AND LIVELIHOODS FOR HUMAN CAPITAL PROJECT – GEWEL 2 CREDIT NO: P181391 ASSIGNMENT TITLE: SELECTION OF INDIVIDUAL CON
Engagement of the ICT - Officer for GEWEL 2 for the Social Cash Transfer (SCT) f…
Republic of Zambia MINISTRY OF COMMUNITY DEVELOPMENT AND SOCIAL SERVICES (MCDSS) SOCIAL CASH TRANSFER - PROJECT IMPLEMENTATION UNIT REQUEST FOR EXPRESSION OF INTEREST CONSULTING SERVICES – Individual Consultant Selection (Open; National) COUNTRY: ZAMBIA NAME OF PROJECT: GIRLS' EDUCATION AND WOMEN'S EMPOWERMENT AND LIVELIHOODS FOR HUMAN CAPITAL PROJECT – GEWEL 2 CREDIT NO: P181391 ASSIGNMENT TITLE: SELECTION OF INDIVIDUAL CONSULTANT REFERENCE NO: MCDSS/SCT/C/2025 The Government of Republic of Zambia, with support from the World Bank and the Global Financing Facility for Women, Children and Adolescent (GFF), is implementing the Girls’ Education and Women’s Empowerment and Livelihoods for Human Capital Project (GEWEL 2) with the main objective of promoting human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems. The project is being implemented across three Government Ministries, namely the Ministry of Community Development and Social Services (MCDSS), Ministry of Education (MOE), and Ministry of Health (MOH), as well as the Gender Division in the Office of the President. The project has four components, (i) the Foundational Social Cash Transfer and Nutrition (SCT) implemented by the Department of Social Welfare at MCDSS and MoH; (ii) Keeping Girls in School and Beyond (KGS) implemented by MOE; (iii) Supporting Women’s Livelihoods for Climate-Smart Productive Inclusion (SWL) implemented by the Department of Community Development at MCDSS; and (iv) the Institutional Strengthening and Systems Building for Cash ‘Plus’ Delivery (ISSB) implemented by the Department of Planning and Information at MCDSS and Gender Division. Specifically, the Social Cash Transfer Project Implementation Unit (PIU) under the MCDSS will be responsible for implementation of Component 1 of the project which is, the Nutrition – Sensitive Foundational Social Cash Transfer. This component will ensure the continuity of the foundational SCT program for a cash ‘plus’ approach, with complementary activities for improved nutrition outcomes. It will invest in the SCT as the national social assistance program to continue strengthening household food security and resilience to climate and other shocks. It will provide nutrition cash top – ups to select eligible SCT households as part of complementary activities that are layered as a cash ‘plus’ approach for improved nutrition among poor households in the first 1,000 days of a child's life, building on ongoing efforts. Together with MoH, the implementation of this component will follow an integrated approach focusing on both ‘nutrition-sensitive’ and ‘nutrition-specific’ activities for improved purchasing power, as well as demand creation and service provision. To efficiently and effectively execute the implementation of this component, the SCT PIU seeks the services of a SCT ICT Officer. SCT ICT Officer Objective of the position The SCT ICT Officer will support the SCT ICT Specialist in ensuring the effective operation, maintenance, and enhancement of the Zambia Integrated Social Protection Information System (ZISPIS), as well as providing technical ICT support to ensure the program achieves its objectives Key Responsibilities • Assist in the administration and maintenance of the ZISPIS, ensuring high system availability and performance • Assist in performing regular system backups and updates as directed by the SCT ICT Specialist • Support the SCT ICT Specialist in troubleshooting and resolving system issues promptly to minimize disruptions of the ZISPIS • Provide technical support to users experiencing issues with data entry tools/systems within ZISPIS. • Assist the SCT ICT Specialist in generating standard operational reports from ZISPIS as required for system monitoring and basic operational oversight. • Support the SCT ICT Specialist in implementing technical security measures (e.g., managing user accounts based on approved access levels, applying security patches, monitoring system logs, monitoring user audits) as per established policies. • Provide technical assistance and helpdesk support to SCT program staff and stakeholders for hardware, software, network issues, and navigating the ZISPIS interface. • Conduct basic user training on system access and general usage. • Assist in resolving hardware, software, and network issues affecting the SCT program • Support the setup and configuration of ICT equipment • Collaborate with the SCT ICT Specialist to identify and implement system improvements and upgrades • Support to the SCT ICT Specialist in conducting user acceptance testing (UAT) for new features or updates to the ZISPIS • Provide input for the design of new ICT tools or features to enhance program efficiency • Document system processes, changes, and troubleshooting steps. - Prepare regular progress reports on ICT-related activities and issues for submission to the SCT ICT Specialist Qualifications and Experience • Bachelor’s degree in Computer Science, Information Technology, or any related field • Master’s degree in ICT or related program added advantage • Minimum three (3) years of experience, with system administration of Linux (e.g. Ubuntu, RedHat) and Windows servers, including scripting languages such as Bash and PowerShell • Experience with relational and document database management systems mandatory • Specific experiences with MariaDB/MongoDB an added advantage • Familiarity of firewall configuration, VPN management, and networking will be advantageous • Familiarity with the Social Cash Transfer Programme or the ZISPIS is an added advantage • Strong troubleshooting and problem-solving skills • Proficiency in programming languages, frameworks or tools used in MIS systems (e.g., Java, HTML5, JavaScript, CSS3, MySQL Client, MySQL, Python, Golang, Git) will be advantageous • Ability to train non-technical users in ICT tools • Excellent communication and teamwork skills Duration and Location • The assignment is for an initial period of two years, with a possibility of extension based on performance and project needs • The ICT Officer will be based in Lusaka, Zambia, but may require occasional travel to districts and regions to provide technical support to District Officers Reporting The SCT ICT Officer will report directly to the SCT ICT Specialist and work closely with the SCT Data Management Officer. Performance Evaluation • Annual performance evaluations will be conducted at the end of each year using established key performance indicators (KPI) based on targets as set in the AWPB, Project document and individual workplans. • The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Procurement / Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) by 17:00 hours on 20th June, 2025.
Engagement of Assistant SCT Coordinator for GEWEL 2 for Social Cash Transfer (SC…
THIS IS FOR UPDATING THE SYSTEM. ADVERT ALREADY DONE REPUBLIC OF ZAMBIA Ministry of Community Development and Social Services Girls’ Education and Women’s Empowerment Livelihoods for Human Capital Project GEWEL 2 SOCIAL CASH TRANSFER PROJECT IMPLEMENTATION UNIT Terms of Reference POSITION: ASSISTANT SCT COORDINATOR • Background The Government of Republic of Zambia, with support from the World Bank and the Global Financing Facility for Women, Children and Adolescent (GFF), is implementing the Girls’ Education and Women’s Empowerment and Livelihoods for Human Capital Project (GEWEL 2) with the main objective of promoting human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems. The project is being implemented across three Government Ministries, namely the Ministry of Community Development and Social Services (MCDSS), Ministry of Education (MOE), and Ministry of Health (MOH), as well as the Gender Division under the Office of the President. The project has four components, (i) the Foundational Social Cash Transfer and Nutrition (SCT) implemented by the Department of Social Welfare at MCDSS and MoH; (ii) Keeping Girls in School and Beyond (KGS) implemented by MOE; (iii) Supporting Women’s Livelihoods for Climate-Smart Productive Inclusion (SWL) implemented by the Department of Community Development at MCDSS; and (iv) the Institutional Strengthening and Systems Building for Cash ‘Plus’ Delivery (ISSB) implemented by the Department of Planning and Information at MCDSS and Gender Division. Specifically, the Social Cash Transfer Project Implementation Unit (PIU) under the MCDSS will be responsible for implementation of Component 1 of the project which is, the Nutrition – Sensitive Foundational Social Cash Transfer. This component will ensure the continuity of the foundational SCT program for a cash ‘plus’ approach, with complementary activities for improved nutrition outcomes. It will invest in the SCT as the national social assistance program to continue strengthening household food security and resilience to climate and other shocks, and provide nutrition cash top – ups to select eligible SCT households’ complementary activities are layered on under a cash ‘plus’ approach for improved nutrition among poor households in the first 1,000 days of a child's life, building on ongoing efforts. Together with MOH implementation will follow an integrated approach focusing on both nutrition-sensitive and nutrition-specific activities for improved purchasing power, as well as demand creation and service provision. To efficiently and effectively execute the implementation of this component, the SCT PIU seeks the services of the Assistant SCT Coordinator. • Job Purpose The Assistant SCT Coordinator shall support the SCT Coordinator in the management, coordinating and implementation of (i) the SCT Programme; and (ii) nutrition cash top- up to select SCT households. • Key Responsibilities | Key Result Area | Principal Accountabilities | Programme Management | • Support the SCT coordinator in the Management of day-to-day operations to maintain a high performing team for social cash transfer programme. • Coordinate the provision of technical and administrative support at all levels of implementation. • Support the review and development of guidelines for the implementation of Social Cash Transfer Programme. • Ensure that the SCT operational procedures are followed across all provinces and districts. • Oversee the timely disbursement of cash transfers to eligible households, ensuring accuracy and adherence to programme criteria. • Support the SCT Coordination in preparation of the Annual Work Plan and Budget for the SCT component. | Coordination | • Assist in the strategic engagements and collaboration with other line ministries and agencies and PIUs of the GEWEL 2. • Interface with other GEWEL components on issues related to the project implementation. • Support in regular communication with the World Bank. • Liaise with government agencies, NGOs, donors and other stakeholders involved in the social cash transfer Programmes. | Resource Mobilisation | • Support the SCT Coordinator in developing mechanisms/networks for resource mobilization. • Engage in the discussion with the Government, World Bank and other stakeholders to mobilize resources on the sustainability of SCT programme implementation. • Participate in negotiations with cooperating partners on funding and funding conditionalities. | Beneficiary Management | • Manage the identification and selection of eligible beneficiaries for social cash transfer programme. • Coordinate with District Social Welfare Officers and other key stakeholders to ensure proper beneficiary identification, registration, and payment processes. | Monitoring and Evaluation | • Facilitate the review and management of the monitoring and evaluation framework to assess the impact and efficiency of the social cash transfer programme. • Prepare and submit progress reports, challenges and outcomes to management, the World Bank and donors. • Coordinate impact assessment and research on the implementation of SCT programme. • Maintain systems for collecting data on beneficiaries and programme performance. • Facilitate programme reviews and audits of the SCT programme. • Monitor and evaluate program activities to measure progress, identify challenges and propose solutions to improve performance. | Training and Capacity Building | • Ensure training of staff and stakeholders on the operational procedures of the social cash transfer programme. • Build capacity among community leaders, programme officers and beneficiaries to enhance understanding of the programme. • Ensure the development and implementation of appropriate capacity building Programmes for SCT Programme implementation officers. • Organize training and orientation for staff to strengthen their capacity in managing the SCT programme. • Provide technical support to programme staff, provincial and District Social Welfare Officers to ensure they are familiar with the program’s guidelines and operational procedures. | Compliance and Reporting | • Ensure that the programme adheres to local laws, donor regulations, and organizational policies. • Facilitate the preparation of situational, quarterly and annual progress reports on the implementation of the SCT Programme to the Ministry and Cooperating/Development Partners • Ensure compliance to procurement and financial regulations to of government and World Bank. • Ensure timely and accurate reporting to the management, World Bank and other stakeholders. • Maintain a robust internal control system to prevent fraud, misuse, or diversion of program funds. | Risk Management | • Identify and document risks related to the implementation of the SCT programme and develop risk mitigation strategies. • Implement mitigation strategies to minimize risks and ensure the effective delivery of cash transfers. | Grievance Redress Management | • Manage complaints and grievances from beneficiaries and the public. • Oversee the grievance redress mechanism, ensuring that beneficiaries’ concerns are handled promptly and fairly. | Logistics and Distribution | • Facilitate timely procurement and distribution of goods and materials to support the implementation SCT Programme. • Facilitate the provision of logistical support services to ensure smooth operations of the SCT Programme. | Communication | • Manage platforms to facilitate knowledge sharing within the Ministry and the general public on SCT programme. • Facilitate the development and implementation of a communication strategy. • Facilitate engagement with the media to create public awareness. • Ensure effective communication across all levels of programme implementation. | Performance management | • Support the SCT coordinator in performance management of staff and resources to ensure successful implementation of the SCT Programme. | Fiduciary Management | • Facilitate the preparation of annual workplans and budgets of SCT Programme. • Ensure adherence to the Public and World Bank procurement, financial regulations, and disbursement guidelines. • Ensure appropriate documentation and record-keeping for all financial transactions related to the SCT programme. • Ensure timely preparation and submission of financial and technical reports to the Ministry and cooperating partners. • Monitor budget allocations and expenditures to maintain programme financial sustainability. • Ensure compliance with the World Bank procurement and financial management guidelines as well as national regulations. • Maintain a robust internal control system to prevent fraud, misuse, or diversion of programme funds. | Any other duties | • Perform any other duties as may be assigned by the SCT Coordinator • Qualifications and Experience • Full Grade 12 Certificate or equivalent • Bachelor’s degree in Social Work, Public Administration, Development Studies, Economics, or a related field. • A Master’s degree in Project Management or any related Social Sciences is an added advantage. • At least 5 years working experience with 3 years at Senior Managerial level. • Prior experience in managing projects with Government, multilateral or bilateral donors, and familiarity with government and donor procedures and requirements is desirable. • Demonstratable leadership and managerial skills, and ability to work effectively with programme beneficiaries and teams is desirable. • Must possess good organisational and problem-solving skills including the ability to work under time pressure and meet deadlines. • Ability to prioritise actions and tasks in meeting tight deadlines. • Ability to develop training materials, alternative courses of action, project proposals, policy, procedural
Engagement of Assistant SCT Coordinator for Gewel 2 for the Social Cash Transfer…
THIS ADVERT WAS ADVERTISED. THIS IS FOR SYSTEM UPDATE 2.0 ASSISTANT SCT COORDINATOR (1) Job Summary The Assistant SCT Coordinator shall support the SCT Coordinator in the management, coordinating and implementation of (i) the SCT Programme; and (ii) nutrition cash top- up to select SCT households. DUTIES AND RESPONSIBILITIES • Support the SCT coordinator in the Management of day-to-day operations to maintain a high performing team for social cash transfer programme. • Coordinate the provision of technical and administrative support at all levels of implementation. • Support the review and development of guidelines for the implementation of Social Cash Transfer Programme. • Ensure that the SCT operational procedures are followed across all provinces and districts. • Oversee the timely disbursement of cash transfers to eligible households, ensuring accuracy and adherence to programme criteria. • Support the SCT Coordination in preparation of the Annual Work Plan and Budget for the SCT component. • Assist in the strategic engagements and collaboration with other line ministries and agencies and PIUs of the GEWEL 2. • Interface with other GEWEL components on issues related to the project implementation. • Support in regular communication with the World Bank. • Liaise with government agencies, NGOs, donors and other stakeholders involved in the social cash transfer Programmes; • Support the SCT Coordinator in developing mechanisms/networks for resource mobilization. • Engage in the discussion with the Government, World Bank and other stakeholders to mobilize resources on the sustainability of SCT programme implementation. • Participate in negotiations with cooperating partners on funding and funding conditionalities; • Manage the identification and selection of eligible beneficiaries for social cash transfer programme. • Coordinate with District Social Welfare Officers and other key stakeholders to ensure proper beneficiary identification, registration, and payment processes; • Facilitate the review and management of the monitoring and evaluation framework to assess the impact and efficiency of the social cash transfer programme. • Prepare and submit progress reports, challenges and outcomes to management, the World Bank and donors. • Coordinate impact assessment and research on the implementation of SCT programme. • Maintain systems for collecting data on beneficiaries and programme performance. • Facilitate programme reviews and audits of the SCT programme. • Monitor and evaluate program activities to measure progress, identify challenges and propose solutions to improve performance; • Ensure training of staff and stakeholders on the operational procedures of the social cash transfer programme. • Build capacity among community leaders, programme officers and beneficiaries to enhance understanding of the programme. • Ensure the development and implementation of appropriate capacity building Programmes for SCT Programme implementation officers. • Organize training and orientation for staff to strengthen their capacity in managing the SCT programme. • Provide technical support to programme staff, provincial and District Social Welfare Officers to ensure they are familiar with the program’s guidelines and operational procedures; • Ensure that the programme adheres to local laws, donor regulations, and organizational policies. • Facilitate the preparation of situational, quarterly and annual progress reports on the implementation of the SCT Programme to the Ministry and Cooperating/Development Partners • Ensure compliance to procurement and financial regulations to of government and World Bank. • Ensure timely and accurate reporting to the management, World Bank and other stakeholders. • Maintain a robust internal control system to prevent fraud, misuse, or diversion of program funds; • Identify and document risks related to the implementation of the SCT programme and develop risk mitigation strategies; • Implement mitigation strategies to minimize risks and ensure the effective delivery of cash transfers; • Manage complaints and grievances from beneficiaries and the public; • Oversee the grievance redress mechanism, ensuring that beneficiaries’ concerns are handled promptly and fairly; • Manage complaints and grievances from beneficiaries and the public, • Oversee the grievance redress mechanism, ensuring that beneficiaries’ concerns are handled promptly and fairly, • Facilitate timely procurement and distribution of goods and materials to support the implementation SCT Programme; • Facilitate the provision of logistical support services to ensure smooth operations of the SCT Programme; • Manage platforms to facilitate knowledge sharing within the Ministry and the general public on SCT programme; • Facilitate the development and implementation of a communication strategy; • Facilitate engagement with the media to create public awareness; • Ensure effective communication across all levels of programme implementation; • Support the SCT coordinator in performance management of staff and resources to ensure successful implementation of the SCT Programme; • Facilitate the preparation of annual work plans and budgets of SCT Programme. • Ensure adherence to the Public and World Bank procurement, financial regulations, and disbursement guidelines; • Ensure appropriate documentation and record-keeping for all financial transactions related to the SCT programme; • Ensure timely preparation and submission of financial and technical reports to the Ministry and cooperating partners; • Monitor budget allocations and expenditures to maintain programme financial sustainability. • Ensure compliance with the World Bank procurement and financial management guidelines as well as national regulations; • Maintain a robust internal control system to prevent fraud, misuse, or diversion of programme funds; • Perform any other duties as may be assigned by the SCT Coordinator TASKS AND ACADEMIC QUALIFICATION • Full Grade 12 Certificate or equivalent • Bachelor’s degree in Social Work, Public Administration, Development Studies, Economics, or a related field. • A Master’s degree in Project Management or any related Social Sciences is an added advantage. • At least 5 years working experience with 3 years at Senior Managerial level. • Prior experience in managing projects with Government, multilateral or bilateral donors, and familiarity with government and donor procedures and requirements is desirable. • Demonstrable leadership and managerial skills, and ability to work effectively with programme beneficiaries and teams is desirable. • Must possess good organizational and problem-solving skills including the ability to work under time pressure and meet deadlines. • Ability to prioritize actions and tasks in meeting tight deadlines. • Ability to develop training materials, alternative courses of action, project proposals, policy, procedural matters and present them at high-level meetings. • Ability to promote knowledge sharing and learning culture in the office, and to focus and guide others to meet objectives at individual and group level. • Strong written and verbal communication skills, including the ability to write accurate reports and to build networks to obtain cooperation with partners. • Proficiency in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages is desirable. Duration and Location • The assignment will be for an initial period of Two years, with the potential for renewal based on performance and project requirements. • The Assistant SCT Coordinator will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, but may require travel to districts and regions to oversee the implementation of the SCT program. Performance Evaluation • Annual performance evaluation will be conducted at the end of each year using established key performance indicators (KPIs) based on targets as set out in the AWPB, Project document and individual work plans. • The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or disciplinary action. Reporting The Assistant SCT Coordinator will report to the SCT Coordinator Procurement/ Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023 Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024
Engagement of a Procurement Specialist for GEWEL 2 for the Social Cash Transfer …
THIS ADVERT WAS ALREADY PUBLISHED. THIS IS FOR SYSTEM UPDATE 3.0 PROCUREMENT SPECIALIST x 01 Job Summary The Procurement Specialist will oversee the procurement of Goods, Works, consultancy and non-consultancy services necessary for the successful implementation of the Programme. The Procurement Specialist will also provide expert advice on procurement issues and build the capacity of project staff in procurement management. KEY TASKS/RESPONSIBILITY • Develop procurement plan for Works, Goods and Services under the project, and update the Plan as and when needed (at least quarterly) through the Bank’s Systematic Tracking of Procurement Exchanges system (STEP). Upload and update the procurement transactions using STEP; • Prepare drafts to Request for Expressions of Interest (REOI), Invitation for Bids (IFB), Invitation for Prequalification (IFP), Bidding Document, Prequalification Document (PQD), Request for Proposals (RFP) and Pre-Bid Meeting Minutes as per World Bank Procurement Regulations; • Guide and conduct procurement in accordance with World Bank Procurement Regulations for IPF Borrowers” (September 2023) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project; • Take part, as a member of evaluation committees; • Provide timely advice to PIU in making submissions for Letter of No Objection at World Bank, help PIU on necessary documentation and revision of the submissions as advised by the Bank officials; • Help PIU to address the procurement related complaints, which will include (a) review of the complaints vis-à-vis the respective procurement processes and documents, and (b) participation in discussions that PIU members may have with complainants. • Provide advice and training to PIU members on World Bank New Procurement Framework (NPF) and procurement related matters, on need basis as a part of the institutional capacity building of departments of Planning and Information at MCDSS and Gender Division; • Closely monitor procurement activities in reference to the Procurement Plan timeline and the procurement approval process of the Government and bring any slippage of activities immediately to the attention of the Project Coordinator. • Prepare quarterly report on procurement status and procurement risk mitigation framework and arrange submission of the same to IDA for review; • Assist in preparing TORs and associated documents for other consultants, as appropriate; • Conduct diagnostic analyses on delays, inefficiency, etc. in the system, and provide recommendations to improve the same, if required; • Conduct site visits and verify supervision consultant’s (if any) periodic reports on physical progress; • Prepare contract management checklist and suggest improvement on contract administration by different contractors at different sites; • Report on implementation of sustainability factors in procurement and contract management, including economic, social and environmental considerations; • Report any possibility of contract variation; • Conduct procurement activities under the project using e-GP portal as applicable; • Any other task assigned by the SCT Coordinator as and when required EDUCATION AND EXPERIENCE • Graduate Qualification (at least Graduate in Engineering/ Procurement/ Supply Chain Management/ Commerce / Finance/ Business/ Management/ Law/Environmental Science or suitable equivalency); • At least 5 years of general experience out of which three years of experience as Procurement Specialist or have had responsibilities with a substantial content of his / her position in the procurement area (use of internationally accepted contract documents for works, goods and services. • Specialized knowledge of procurement of goods; various forms of construction contracts; selection/ contracting of consultant services; preparation of bidding / contract documents for the international procurement of goods, works, services; public procurement policies; sustainable procurement; advanced contract management; • Basic knowledge and understanding of e-Government Procurement (e-GP); • Knowledge and experience in Technical, Commercial and legal aspects of procurement of the World Bank- financed project will be an added advantage; • Strong communication skills in presenting, discussing and resolving difficult issues. Ability to work efficiently and effectively in a multidisciplinary team. Duration and Location The assignment will be for an initial period of two years, with the possibility of extension based on performance. The position will be based in Lusaka at the Ministry of Community Development and Social Services Headquarters. Institutional Arrangement The Specialist will work under direct control of the Social Cash Transfer (SCT) Coordinator with close collaboration with other officials of the PIU. The Specialist shall be accountable to the SCT Coordinator for his day-to-day activities. Reporting • Monthly Activity Report • Quarterly Summarized report • Final Report Procurement/Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection Method of World Bank Procurement Regulation (PR), September, 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024
Engagement of SCT Coordinator for GEWEL 2 for the Social Cash Transfer (SCT) for…
THIS ADVERT WAS PUBLISHED. THIS IS FOR SYSTEM UPDATE Republic of Zambia MINISTRY OF COMMUNITY DEVELOPMENT AND SOCIAL SERVICES (MCDSS) SOCIAL CASH TRANSFER PROJECT IMPLEMENTATION UNIT REQUEST FOR EXPRESSIONS OF INTEREST CONSULTING SERVICES – Individual Consultant Selection (Open; National) COUNTRY: ZAMBIA NAME OF PROJECT: GIRLS' EDUCATION AND WOMEN'S EMPOWERMENT AND LIVELIHOODS FOR HUMAN CAPITAL PROJECT – GEWEL 2 CREDIT NO: P181391 ASSIGNMENT TITLE: SELECTION OF INDIVIDUAL CONSULTANTS REFERENCE NO: MCDSS/SCT/C/2024 The Government of Zambia with support from the World Bank is implementing the Girls’ Education and Women’s Empowerment and Livelihood for Human Capital (GEWEL 2) Project with the main objective of promoting human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems. The project is being implemented across three Government Ministries; The Ministry of Community Development and Social Services (MCDSS), Ministry of Education (MOE), Ministry of Health (MOH) and the Gender Division in the Office of the President (GD). The project has four components, the Foundational Social Cash Transfer and Nutrition (SCT) implemented by the department of Social Welfare at MCDSS, Keeping Girls in School and Beyond (KGS) implemented by MOE, Supporting Women’s Livelihoods for Climate-Smart Productive Inclusion (SWL) implemented by the department of Community Development at MCDSS and the Institutional Strengthening and Systems Building for Cash ‘Plus’ Delivery (ISSB) implemented by the departments of Planning and Information at MCDSS and Gender Division respectively. Additionally, the National Secretariat for the GEWEL 2 Project and the overall coordination across Project Components lies within the Gender Division at Cabinet Office. . To efficiently and effectively execute the implementation of this component, the SCT PIU seeks the services of the following positions: 1.0 SOCIAL CASH TRANSFER (SCT) COORDINATOR (1) JOB Summary: The SCT Coordinator shall oversee the Management, Coordination and Implementation of; (i) the Social Cash Transfer Programme; and (ii) Nutrition cash top-up to select eligible SCT households. DUTIES AND RESPONSIBILITIES • Oversee the implementation, management and monitoring of SCT programme; • Ensure that all activities are implemented align with programme goals, objectives, and timelines; • Provide overall leadership and management to the Social SCT Programme; • Coordinate the provision of technical and administrative support at all levels of implementation; • Coordinate the review and development/ update of guidelines for the implementation of SCT Programme; • Ensure that SCT activities are aligned to the national social protection policies and strategies; • Coordinate across the implementing Ministries and agencies towards the effective and efficient implementation of the project, working collaboratively with GEWEL 2 Component Coordinators, PIU and Team members • Liaise with government agencies, NGOs, donors, and other stakeholders involved in the SCT Programmes. • Ensure efficient and effective communication with the World Bank; • Ensure effective communication among parties to promote programme success; • Develop mechanisms/networks for resource mobilization; • Engage the Government, the World Bank and other stakeholders to mobilize resources to ensure sustainability of SCT programme implementation; • Participate in negotiations with cooperating partners on funding and funding conditionalities; • Manage the identification and selection of eligible beneficiaries for SCT and nutrition cash top-ups; • Coordinate re-targeting of beneficiaries according to the programme guidelines; • Develop and manage a monitoring and evaluation framework to assess the impact and efficiency of the social cash transfer programme; • Prepare and submit reports on progress, challenges, and outcomes to management, the World Bank and donors. • Coordinate impact assessment and research on the implementation of SCT programme. • Establish and maintain systems for collecting data on beneficiaries including field visits and programme performance, ensuring timely reporting to the World Bank and other partners. • Facilitate programme reviews and audits of the SCT programme. • Facilitate training of project staff and relevant stakeholders on the operational procedures of the social cash transfer programme. • Build capacity among community leaders, programme officers, and beneficiaries to enhance understanding of the programme; • Coordinate the development and implementation of appropriate capacity building Programmes for SCT Programme implementation officers; • Promote a culture of learning and continuous improvement among programme officers and ministry staff; • Ensuring that the programme adheres to local laws, donor regulations, and organizational policies. • Coordinate the preparation of situational, quarterly and annual progress reports on the implementation of the SCT Programme to the Ministry, the World Bank and Cooperating/Development Partners; • Ensure compliance to procurement and financial management regulations to of government and the World Bank • Identify risks to the cash transfer programme, such as fraud, data mismanagement, or delivery failures; • Implement mitigation strategies to minimize risks and ensure the effective delivery of cash transfers; • Setting up systems to manage complaints and grievances from beneficiaries and the public; • Ensuring a transparent and fair resolution process; • Coordinating the logistics of cash disbursement, whether through mobile banking or other means; • Ensuring timely and efficient distribution of cash to beneficiaries; • Establish platforms to facilitate knowledge sharing within the Ministry and the general public on SCT programme; • Communicate to the public using different media to create public awareness; • Facilitate the development and implementation of a communication strategy; • Manage the performance of staff and resources to ensure successful implementation of the SCT Programme; • Facilitate performance appraisal of the PIU staff to enhance performance; • Coordinate the planning and budgeting of SCT Programme. • Ensure adherence to the Public and World Bank procurement, financial regulations, and disbursement guidelines; • Ensure proper documentation and record-keeping for all financial transactions related to the SCT programme; • Ensure timely preparation and submission of financial and technical reports to the Ministry and cooperating partners; • Monitor budget allocations and expenditures to maintain programme financial sustainability. TASKS AND ACADEMIC QUALIFICATION • Full Grade 12 Certificate or Equivalent • Bachelor’s Degree in Social Sciences or equivalent. • A Master’s degree in Project Management or any related Social Sciences is an added advantage. • At least 8 years working experience of which 5 years’ must be at Senior Management level. • Prior experience in managing projects with Government, multilateral or bilateral donors, and familiarity with government and donor procedures and requirements is desirable. • Demonstrate leadership and managerial skills, and ability to work effectively with programme beneficiaries and teams is desirable. • Strong organizational and problem-solving skills including the ability to work under time pressure and meet deadlines. • Ability to prioritize actions and tasks in meeting tight deadlines. • Ability to develop training materials, alternative courses of action, project proposals, policy, procedural matters and present them at high-level meetings. • Ability to promote knowledge sharing and learning culture in the office, and to focus and guide others to meet objectives at individual and group level. • Strong written and verbal communication skills, including the ability to write accurate reports and to build networks to obtain cooperation with partners. • Proven capacity to initiate and implement Programmes and activities, including negotiation skills with governments and social partners to mobilize resources for programme implementation. • Capacity to provide relevant and effective technical advice on the technical area and related topics. • Ability to plan and support the development of individual’s skills and abilities for effective programme implementation. • Good computer skills in MS Word, MS Excel and MS PowerPoint. Duration and Location • The assignment will be for an initial period of two years, with the possibility of extension based on performance and project needs • The SCT Coordinator will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka with travel to provinces and districts as needed for programme oversight Performance Evaluation • Annual performance evaluations will be conducted at the end of each year using established key performance indicators (KPI) based on targets as set in the AWPB, Project document and individual work plans. • The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Reporting The SCT Coordinator will report to the Director, Social Welfare, MCDSS. Procurement / Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024.
Engagement of GRM/GBV / / E &S Specialist for GEWEL 2 for the Social Cash Transf…
This advert was already advertised. This is for system update 8.0 GREIVANCE REDRESS MECHANISM/ GBV/ E & S SPECIALIST x 01 Job Summary The Grievance Redress Mechanism Specialist will be responsible for providing expert guidance on social issues, mitigate social risks, and enhance project outcomes through inclusive and sustainable approaches including protecting beneficiaries' rights, improving project performance and ensuring that issues such as exclusion or service delays are quickly addressed. DUTIES AND RESPONSIBILITIES • Ensure compliance with national laws, donor requirements, and international best practices related to social safeguards. • Assess potential social impacts and risks associated with project activities. • Develop and implement social safeguard documents. • Develop and implement a structured grievance redress system tailored to the SCT programme. • Ensure the system is accessible, user-friendly, and culturally appropriate for the beneficiaries. • Ensure that multiple channels (e.g., hotline, in-person, digital) for grievance reporting are available, including receiving, recording, investigating, resolving, and reporting grievances. • Receive, register, and acknowledge grievances related to the SCT program. • Classify and prioritize grievances for resolution based on urgency and type (e.g., eligibility, payment delays, exclusion errors). • Facilitate timely and effective resolution of grievances by coordinating with project staff and relevant authorities. • Track and document grievances and resolutions, ensuring that the information is stored securely. • Analyze grievance trends to identify systemic issues and propose corrective actions. • Prepare regular reports on grievances, including the number of grievances, types, resolution status, and timeliness of resolution. • Ensure timely and appropriate responses to grievances, escalating complex cases to senior management as needed. • Work closely with the M&E Specialist to track grievance-related data and produce regular reports on the effectiveness of the GRM • Monitor the effectiveness of the GRM and GBV prevention mechanisms through regular feedback from beneficiaries and other stakeholders. • Collaborate with the M&E Specialist to include grievance and GBV indicators in the overall M&E framework for the SCT Program. • Use feedback and M&E data to continuously improve the GRM and GBV prevention activities. • Design and deliver training sessions on social issues for project staff and stakeholders. • Raise awareness about social inclusion, gender equality, and community participation. • Train project staff, local government, and community representatives on GRM procedures and best practices. • Raise awareness among beneficiaries about the grievance process and their rights to raise concerns. • Train PIU staff and district-level teams on GBV awareness, prevention, and response, ensuring that all staff can identify and respond to GBV-related issues. • Develop and implement training programs on grievance redress and GBV for SCT PIU staff, district officers, and relevant stakeholders. • Facilitate meaningful consultations with affected communities and stakeholders. • Develop and implement community engagement strategies. • Engage with beneficiaries, community members, and local leaders to build trust and ensure the grievance system is understood and utilised. • Collaborate with social workers, project coordinators, and government officials to ensure grievances are addressed effectively. • Work with local partners, including NGOs and government agencies, to build awareness of the GRM and GBV prevention strategies among beneficiaries and communities • Engage with other social protection programs and government agencies to share best practices on grievance redress and GBV prevention. • Ensure that the grievance mechanism aligns with national policies, donor requirements, and international standards on transparency and social accountability. • Maintain confidentiality and impartiality when handling grievances, particularly in sensitive cases. • Ensure that grievances are resolved in a fair, transparent, and timely manner. • Regularly review and update the grievance redress process based on feedback, lessons learned, and evolving project needs. • Foster a culture of continuous learning and improvement in grievance handling across the SCT project. • Develop and implement a GBV Action Plan for the SCT Program, ensuring that all staff and beneficiaries are aware of GBV risks and prevention measures. • Establish clear referral pathways for beneficiaries affected by GBV, ensuring that survivors receive appropriate support and services • Conduct community-level awareness campaigns on grievance reporting channel mechanisms, beneficiary rights, and GBV prevention • Maintain a confidential record of all GBV cases, ensuring that survivors' privacy is protected and that sensitive information is handled in accordance with international standards. TASKS AND ACADEMIC QUALIFICATION • Full Grade 12 Certificate or equivalent. • Bachelor’s degree in Social Work, Psychology, Human Resource Management, Development Studies or a related field. • A Master’s degree in a related discipline is an added advantage. • At least 7 years’ working experience. • Good understanding and/or experience working with government institutions in Zambia, expertise in participatory approaches to conflict resolution, and understanding of traditional or customary means of conflict resolution and/or grievance redress mechanisms in Zambia. • Prior experience managing grievance and GBV prevention related redress mechanisms in workplaces, programme or project implementation is desirable. • Proven expertise in setting up and managing GRM, including the development of SOPs and training staff. • Experience in providing training and capacity building on GRM and GBV for programme staff and stakeholders. • Excellent interpersonal stakeholder communication and coordination skills, with the ability to work with a range of stakeholders, including government officials, civil society organizations and community members. • Solution oriented person with excellent interpersonal and problem-solving skills, and demonstrated ability to work in a team • Knowledge of stakeholder engagement. • Sound organizational skills and ability to prioritize and deliver assignments in a timely manner under pressure. • Prior experience of project monitoring or tracking of complaints. • Experience working on community-based projects. • Ability to work effectively and sensitively in teams and with government counterparts. Duration and Location • The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and programme needs. • The Grievance Redress Mechanism Specialist will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, with occasional travel to Provincial and district Offices. Performance Evaluation Annual performance evaluation will be conducted at the end of each year using established key performance indicators (KPIs) based on targets as set out in the AWPB, Project document and individual work plans. The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Reporting The Grievance Redress Mechanism Specialist will report directly to the Assistant SCT Coordinator Procurement/Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024.
Engagement of the Payment Specialist for Gewel 2 for the Social Cash Transfer (S…
THIS ADVERT WAS ALREADY ADVERTISED. THIS IS JUST FOR SYSTEM UPDATE 6.0 PAYMENT SPECIALIST x 01 Job Summary The Payment Specialist will be responsible for ensuring timely and accurate disbursement of SCT and nutrition top – up funds to beneficiaries either directly or via payment service providers given that funds are made available, adhering to banking industry financial and procuring regulations and guidelines. DUTIES AND RESPONSIBILITIES • Ensuring timely and accurate disbursement of available SCT bi- monthly payment, nutrition top-ups to beneficiaries either directly or via payment service providers adhering to banking industry, financial and procuring regulations and guidelines; • Preparing regular reports on payment activities, funds disbursements, and related financial transactions to provide accountability and transparency. • Ensuring that all financial activities comply with organizational policies, local laws related to payments and anti-fraud measures and the World Bank project requirements; • Collaborating with the programme management team to monitor the budget, track expenses, and forecast future financial needs relating to beneficiary payments; • Maintaining accurate financial records of beneficiaries’ payments and transactions for auditing purposes; • Coordination within the PIU, other Ministry personnel and with beneficiaries where appropriate, payment service providers and other stakeholders to promote smooth payment processing and resolve any payment-related issues in a timeous manner; • Training staff and beneficiaries where appropriate on digital payments, or cash management as needed to support the programme implementation. • Facilitating the engagement of Payment Service Providers through training activities; • Identifying and mitigating risks related to payment fraud, funds mismanagement, or other payment errors; • Utilizing and (to the extent possible) design the digital payment systems or platforms to promote secure and efficient payment processing Qualification, Experience and Key Attributes • Full Grade 12 Certificate or Equivalent. • Bachelor’s degree in Commerce, Finance, Computing or a related field. • A Master’s degree in a related field is desirable. • At least 7 years of experience in banking, electronic money, mobile money and /or electronic payments. • Experience working with Donor funded project or Public Sector Programme is desirable • Knowledge in Public and Donor Financial management guidelines is desirable. • Proven track record in budgeting, financial reporting, internal controls, and fund disbursements. • Experience working in social protection programs is desirable. • Knowledge working with digital payment platforms. • Strong organizational, communication and leadership skills. • Ability to manage teams and work in multidisciplinary teams. Duration and Location • The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and programme needs. • The Payment Specialist will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, with occasional travel to Provincial and district Offices for financial oversight. Performance Evaluation • Annual performance evaluations will be conducted at the end of each year using established key performance indicators (KPI) based on targets as set out in the AWPB, Project document and Individual work plans. • The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Reporting The Payment Specialist will report directly to the Assistant SCT Coordinator Procurement/Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024.
Engagement of Financial Management Specialist for Gewel 2 for the Social Cash Tr…
THIS ADVERT WAS PUBLISHED IN THE PRINT MEDIA. THIS IS FOR SYSTEM UPDATE 4.0 FINANCIAL SPECIALIST x 01 Job Summary The Financial Management Specialist will be responsible for ensuring sound financial management of the PIU and implementing financial systems that ensure transparency, accountability and compliance with the financial management policies and guidelines. She /She shall ensure effective use of project finances and that the financial management related to planning, budgeting, fund flow accounting, internal control (including internal audit), financial reporting, and external auditing are adequate. The position shall also be responsible for monitoring and identifying emerging risks. DUTIES AND RESPONSIBILITIES • Develop and implement financial management policies and systems. • Prepare and monitor the programme’s budget, ensuring funds are allocated efficiently. • Ensure that financial plans align with the programme’s objectives, disbursement plans, and operational needs • Monitor budget implementation, ensuring efficient use of funds and compliance with approved budgets. • Conduct periodic budget reviews and adjust forecasts as necessary to reflect changes in programme implementation. • Prepare accurate financial reports for internal stakeholders, donors, and government authorities. • Provide timely financial updates to programme management for informed decision-making. • Maintain a comprehensive financial management system for the SCT Programme ensuring that all financial activities are recorded accurately and on time. • Oversee the preparation of financial reports, including monthly, quarterly, and annual financial statements. • Prepare and submit Interim Financial Reports (IFRs) and Financial Management Reports (FMRs) to the World Bank and other cooperating partners. • Ensure regular preparation of withdrawal applications for replenishment of the Designated Account or direct payment. • Complete the Control 99 monitoring tool for tracking movement of funds from the US$ DA to the project operational account. • Monitor the distribution of funds to ensure there are no leakages or mismanagement. • Maintain an efficient cash flow management system to ensure that there are sufficient funds for programme implementation at all times. • Ensure compliance with donor agreements, local laws, and programme guidelines. • Coordinate external and internal audits and respond to audit queries. • Implement recommendations from audits to improve financial management practices. • Ensure compliance with the financial management guidelines and national laws governing public financial management. • Develop and review manuals and guidelines for financial management for use by staff at all levels. • Ensure that financial records are in compliance with the World Bank financial management policies and International Financial Public Sector Accounting Standard (Cash Basis). • Design and implement robust internal control systems to minimize financial risks, including fraud, misuse, or inefficiencies. • Ensure internal audit is regularly carried out to assess the efficiency and effectiveness of the financial management systems and its internal controls. • Coordinate with the SCT Payment Specialist to ensure that funds for cash transfers are disbursed accurately to beneficiaries • Ensure that funds are used for their intended purposes and in line with donor and national guidelines. • Prepare annual financial statements for the project and provide all necessary information required by External Auditors so as to facilitate smooth auditing of the Project’s annual financial statement. • Respond to issues raised in the audit Management letter and follow up on actions listed. • Provide training and capacity-building support to regional and district finance teams to ensure that they understand and follow the financial guidelines of the SCT Program • Offer technical support to provincial and district staff on financial matters. • Supervise provincial accountants to ensure accountability and prudent financial management. • Work closely with program managers, procurement officers, and other stakeholders to align financial management with programme goals. • Liaise with donors, financial institutions, and government bodies on financial matters. • Work closely with the SCT Coordinator, SCT Payment Specialist, and other key staff within the PIU to ensure seamless integration of financial management within the overall programme framework. • Collaborate with cooperating partners, including the World Bank, to address financial management concerns and provide updates on financial matters • Ensure effective coordination with the Procurement Specialist to align financial and procurement processes. • Manage contracts with vendors and service providers, ensuring financial terms are clear and followed. • Identify financial risks, fraud, or mismanagement risks within the programme. • Develop and monitor financial procedures and guidelines to ensure accountability and transparency in the use of SCT Program funds • Conduct regular risk assessments and implement appropriate mitigation measures • Ensure that any irregularities in financial transactions are identified and addressed in a timely manner. • Identify risks and put measures in place to mitigate financial irregularities. TASKS AND ACADEMIC QUALIFICATION • Full Grade 12 Certificate or Equivalent • Bachelor’s degree in Accounting/ finance and a holder of a professional accounting qualification such as ACCA (Association of Chartered Certified Accountants), CIMA (Chartered Institute of Management Accountants), (ZICA) Zambia Institute of Chartered Accountants or an equivalent. • Should be a registered member of a recognized professional accounting body. • Should have at least five (5) years post qualification professional experience in financial accounting and financial management. • At least 2 years working experience as an accountant at a middle or senior management level in the public sector and at least another 2 years of experience working on projects financed by the world Bank or other Internal Financial Organizations is preferable. • Competence in use of computerized financial management systems such as IFMIS, Navision etc. • Excellent leadership, technical competence and professional skills for timely implementation, coordination and management of activities. • Proven ability to effectively coordinate activities involving multiple discipline and organizational units, as well as to maintain high service standards under pressure and meet deadlines. • Full English fluency, including report writing skills. • Computer literary. • Experience working with donor-funded projects, including those funded by the World Bank or other multilateral organizations is desirable. • Strong knowledge of World Bank financial management guidelines and familiarity with public financial management principles. • Proven track record in budgeting, financial reporting, internal controls, and fund disbursements. • Experience working in social protection programs is desirable. • Excellent skills in financial management software and/or Microsoft Dynamics 365 Business Central. • Strong organizational, communication and leadership skills. • Ability to manage teams and work in multidisciplinary teams. Duration and Location • The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and programme needs. • Financial Management Specialist will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, with occasional travel to Provincial and district Offices for financial oversight. Performance Evaluation Annual performance evaluation will be conducted at the end of each year using established key performance indicators (KPI) based on targets as out in the AWPB, Project document and individual work plans. The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Reporting The Financial Management Specialist will report directly to the SCT Coordinator Procurement/Hiring method The consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024
Engagement of ICT Specialist for Gewel 2 for the Social Cash Transfer (SCT) for …
7.0 THE INFORMATION AND COMMUNICATION TECHNOLOGY SPECIALIST X 01 Job Summary The Information and Communication Technology Specialist will be responsible for ensuring that the ICT infrastructure supporting the programme is secure, highly available, reliable, backed up and user friendly to the extent possible and in general maintaining the integrity of SCT ZISPIS (Zambia Integrated Social Protection Information System). DUTIES AND RESPONSIBILITIES • Develop an ICT strategy aligned with the programme's objectives to support programme implementation. • Identify and recommend technology solutions, including software and hardware, which could improve operational efficiency, communication and capacity building pertaining to SCT programme. • Design and deliver training programs for users of SCT ICT systems. • Provide hands-on technical support and mentorship to users in use of digital tools. • Develop strong competence with regard to content of Project Implementation Manual (PIM) and the Management Information Systems/ ZISPIS Manual. • Train relevant staff to use and manage the ZISPIS and to upload data onto and extract data from the ZISPIS database. • Coordinate capacity building interventions among technical staff in the MCDSS to promote sustainable operations, maintenance and adaptation of the ZISPIS where necessary; • Provide support for data collection, management and analysis systems to track the progress of the programme. • Regularly process and upload data into the ZISPIS as necessary. • Provide support to generate periodic reports and analyses using the ZISPIS on transactional data and data collected from the field. • To perform the role of Systems Administration of the MIS ZISPIS. • Collaborate with other programme teams to design or customize digital platforms (websites, mobile apps or other) for the delivery of social protection. • Create grievance redress mechanisms platforms. • Support development, management and maintenance of programme ZISPIS and Social Payment Systems (SPSs). • Support the complete migration of SCT beneficiaries from the old SCT MIS to the ZISPIS. • Develop and implement ICT tools and monitoring frameworks for performance review of digital platforms. • Support in the automation of reporting systems to provide real-time feedback to programme stakeholders. • Work with the M&E team to design forms to capture and analyze data and generate relevant reports. • Liaise closely with the M&E team to make sure that monitoring and evaluation processes and indicators are aligned with the Programme Appraisal Document, PIM and ZISPIS forms and tools. • Providing technical support to ensure smooth implementation and backstopping of the programme ZISPIS at national and all sub levels. • Provide ongoing technical support to the programme team, troubleshooting any technical issues they encounter with ICT tools or platforms. • Ensure the smooth operation of all ICT equipment and systems, including internet access, digital devices, and databases. • Support the integration of digital financial services (e.g., mobile banking, mobile money) into the programme to improve access to financial tools by beneficiaries. • Ensure the security of all digital systems and data, protecting sensitive information about programme participants. • Implement data protection measures to comply with relevant laws and best practices. • Support in the development and implementation of a Business Continuity and Disaster Recovery Plan of programme ZISPIS. • Manage, Secure and ensure the programme MIS hardware, Servers, firewalls & server rooms is functional and is in good operational state to the extent possible. • Manage service level agreements with ICT firms, internet service providers, and other tech-related partners to provide necessary services and technological infrastructure. • Collaborate with stakeholders to ensure coordination and knowledge transfer for sustainability of operations. • Collaborate with Government agencies to ensure adherence to ICT standards and regulatory requirements. • Identify and operationalize sustainable ICT practices that can be continued after the programme ends, ensuring long-term impact. • Promote the adoption of new technologies to enhance existing digital solutions for improved service delivery. • Perform all other relevant duties that may be assigned by the Supervisor TASKS AND ACADEMIC QUALIFICATION • Full Grade 12 Certificate or Equivalent. • Bachelor’s Degree in Information System, Computer Science, Information Technology or a related field. • A Master’s degree in Information System, ICT, Computer Science or Information Technology is an added advantage. • Professional Certification in MIS, Database Management or ICT Security is an added advantage. • Must be a member of ICTAZ • At least 7 years of experience in managing information systems. • Experience working with Donor funded project or Public Sector Programme is desirable • Strong experience in design, implementation and management of MIS Systems for large scale projects. • Proven ability to work with database management systems, data analysis software and information technology platforms (e.g. SQL, Oracle, or other data base management software). • Familiarity with social protection Programmes particularly in developing countries is highly desirable • Strong knowledge of data protection, information security protocols and best practices in handling sensitive data is desirable • Excellent skills in designing and implementing technical training and capacity building Programmes with proven experience in developing training materials and providing user support • Must possess strong organizational, communication and leadership skills. Ability to manage teams and work in multidisciplinary teams Duration and Location • The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and programme needs. • The Information and Communication Technology Specialist will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, with occasional travel to Provincial and district Offices for financial oversight. . Performance Evaluation • Annual performance evaluation will be conducted at the end of each year using established key performance indicators (KPIs) based on targets as set out in the AWPB, Project document and individual work plans. • The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Reporting The Information and Communication Technology Specialist will report directly to the Assistant SCT Coordinator Procurement/Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024.
Engagement of Data Management Officer for Gewel 2 FOR THE Social Cash Transfer (…
THIS ADVERT WAS ALREADT ADVERTISED. THIS IS FOR SYSTEM UPDATE 9.0 DATA MANAGEMENT OFFICER X 01 Job Summary The Data Management Officer will report to the System Administrator (ICT Specialist) of the Zambia Integrated Social Protection Information System (ZISPIS) and be responsible for managing SCT ICT Databases, most important to the ZISPIS to ensure that the SCT programme operates smoothly and efficiently, with accurate and secure data driving its success. DUTIES AND RESPONSIBILITIES • Coordinating closely with the Systems Administrator on SCT beneficiaries, field teams and other stakeholders • Design and implement systems for collecting data from beneficiaries, field teams, and other stakeholders; • Monitor data for accuracy, completeness, consistency, and reliability. • Conduct regular data cleaning and validation processes to ensure high-quality data. • Implement data quality assurance procedures to detect and correct errors. • Develop, manage, and maintain databases to store and organize information related to beneficiaries, payments, and project outcomes. • Ensure databases are updated regularly and securely backed up (on and off site). • Maintain proper data architecture, allowing for efficient data querying and analysis; • Implement and uphold policies for data security, ensuring compliance with relevant data protection laws and regulations (e.g., GDPR). • Ensure confidential information is securely stored and access is restricted to authorized personnel only; • Generate regular reports based on programme data to support decision-making and reporting to stakeholders. • Analyze trends and patterns in the data to identify gaps, assess programme effectiveness, and provide recommendations. • Prepare datasets and summaries for internal use, donor reports, and public communications. • Conducting data analysis of data extracted from the ZISPIS as required by management to support decision making. • Generating reports from ZISPIS to address the specific information needs of the PIU, other departments within the Ministry, and external stakeholders. • Conducting continuous business analysis to tailor and customize the ZISPIS. • Providing data support to ZISPIS integrated systems such as the1000 Days Nutrition MIS, Grievance Mechanism, M&E system and others; • Train and support field staff and other stakeholders in data collection, entry, and management. • Develop user manuals and training materials for effective data system use. • Supporting the continuous development, management, and implementation of comprehensive data management plans within the PIU, in line with the goals of the ZISPIS and international data management standards. • Developing training Programmes to continuously build capacity within the SCT districts, Provinces and HQ for effective data collection and management for ZISPIS. • Providing technical support to district officers regarding the usage, management, and implementation of ZISPIS; • Identify gaps in current data management systems and recommend improvements. • Collaborate with software developers or IT specialists to customize or develop new data management tools for the SCT project. • Supporting the overall management and operation of the ZISPIS, including deployment to all districts and integration with other systems and technologies. • Supporting the enhancement of ZISPIS functionality to meet the evolving needs of the Ministry and the SCT programme; • Work closely with project management, field teams, and other technical units to ensure seamless data flow and integration. • Liaise with external stakeholders, such as government agencies or donors, regarding data sharing and reporting requirements. • Fostering communication and collaboration between the PIU, Social Welfare, and Planning Departments to ensure ZISPIS access to necessary ICT resources and infrastructure; • Provide support to the Monitoring and Evaluation team by supplying data for indicators and outcome tracking. • Assist in the design of M&E frameworks to track progress toward project goals; • Ensure that all data management processes comply with project guidelines, donor requirements, and legal frameworks. • Document data management procedures, protocols, and updates to ensure continuity and transparency. • Supporting the ZISPIS Systems Administrator with integration of ZISPIS with multiple Payment Service Providers (PSPs) and future integrations with various systems as per the Ministry's digital strategy. TASKS AND ACADEMIC QUALIFICATION • Full Grade 12 Certificate or Equivalent • A Bachelor's degree in Computer Science, Computer Engineering, Statistics, Or Business Administration. • Certification in Data Management, Data Analysis or any related field is desirable. • Familiarity with modern database and information system technologies. • Proficiency in MS Office (Excel, Access, Word, etc.). • An analytical mindset with problem-solving skills. • Knowledge of data management principles, data governance, and data quality operations. • Proficiency in data analysis and report generation. • Experience in developing and implementing data management plans. • Excellent data management and analytical skills. • Strong communication and collaboration skills. • Ability to manage competing priorities effectively. • Knowledge of relevant data protection and security legislation. Duration and Location • The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and project needs. • The Data Management Officer will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, with occasional travel to Provincial and District Offices. Performance Evaluation Annual performance evaluations will be conducted at the end of each year using established key performance indicators (KPIs) based on targets as set out in the AWPB, Project document and Individual work plans. The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions. Reporting The Data Management Officer will report directly to the Information and Communication Technology Specialist. Procurement/Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024.
Engagement of Monitoring and Evaluation Specialist for GEWEL 2 for the Social Ca…
This is for system update, it was already advertised 5.0 MONITORING AND EVALUATION SPECIALIST x 01 Job Summary The Monitoring and Evaluation Specialist shall be responsible for developing and managing the monitoring and evaluation (M&E) systems of the GEWEL 2 SCT Component to facilitate effective assessment of programme implementation. DUTIES AND RESPONSIBILITIES • Develop a comprehensive M&E framework tailored to the SCT programme, ensuring that the system captures and can report on project indicators. • Develop and adapt M&E tools to capture and report on key project indicators of progress, efficiency and impact. • Ensure the M&E plan is aligned with donor requirements, programme goals, and national frameworks. • Implement the M&E framework for the Program. • Develop and manage the M&E work plan for the SCT PIU, including timelines for data collection, analysis, and reporting. • Ensure the M&E system is compliant with the World Bank’s Results Framework and the Social Cash Transfer guidelines; • Coordinate and oversee data collection processes (surveys, interviews, focus groups, etc.). • Regularly monitor programme implementation to ensure it aligns and is on track with the work plan. • Track the distribution of cash transfers to beneficiaries and the utilization of funds. • Identify challenges and bottlenecks in the cash distribution process and recommend improvements; • Lead or support periodic process evaluation activities aimed at assessing project implementation and effectiveness; • Prepare situational and regular progress reports for internal use (including for audit purposes), donors, and stakeholders outlining key findings, challenges, and recommendations; • Develop M&E training materials and manuals for staff to ensure standardized practices across all levels of the SCT Programme. • Train programme staff, field teams, and implementing partners on M&E methodologies and data collection; • Use the results of M&E to inform programme exercises to inform programme adjustments and improve performance; • Ensure that the programme complies with donor and national regulations related to monitoring, evaluation and reporting; • Develop and implement data quality assurance mechanisms, including training field staff on data collection and validation processes; • Provide data-driven insights to guide decision-making within the SCT PIU and the Ministry; • Carry out any other duties as assigned by the Supervisor. Qualification, Experience and Key Attributes • Full Grade 12 Certificate or Equivalent. • Bachelor’s degree in M&E, Social Sciences, Statistics, Demography, Development Studies, Economics, or a related field. • A Master’s degree in M&E, Social Sciences, Statistics, Demography, Development Studies, Economics or equivalent is an advantage. • At least 7 years of experience in M&E, with proven experience in monitoring and evaluating project implementation. • Prior experience in managing projects with Government, multilateral or bilateral donors, and familiarity with government and donor procedures and requirements with experience in supporting World Bank funded projects highly desirable. • Strong knowledge of M&E systems, data collection methods, and analysis techniques, with proven experience in using software tools like SPSS, Stata, or Excel for data analysis. • Experience in designing and implementing M&E frameworks for large-scale projects. • Excellent skills in data analysis, report writing, and presentation of results to different stakeholders. Strong interpersonal and intercultural communication skills, with the ability to work with a wide range of stakeholders, including government officials, foreign government donors and field staff Duration and Location • The assignment will be for an initial period of two years, with the potential for extension based on performance and programme needs. • The M&E Specialist will be based in Lusaka, Zambia, but will require extensive travel to districts and regions to monitor and evaluate the implementation of the SCT Program Performance Evaluation • Annual performance will be conducted using established key performance indicators (KPI) at the start of each calendar year based on targets as set out in the AWPB, Project document and Individual work plans; • The Consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions Reporting The SCT M&E Specialist will report directly to the Assistant SCT Coordinator and will collaborate closely with other members of the SCT PIU Procurement/Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024.
Engagement of the Project Accountant for GEWEL 2 for the Social Cash Transfer (S…
THIS ADVERT WAS ALREADY ADVERTISED. THIS IS FOR SYSTEM UPDATE 10.0 PROGRAMME ACCOUNTANT X 01 Job Summary The Programme Accountant will be responsible for ensuring the financial integrity, transparency, and efficiency of social cash transfer programme. He/she will support the Financial Management Specialist in the SCT PIU and will be charged with the task of processing payments, posting transactions, filling of documents and reconciliation of contracts, bank and ledger. DUTIES AND RESPONSIBILITIES • Develop and manage the financial plan and budget in collaboration with programme officers. • Ensure that the budget aligns with the objectives and deliverables of the programme. • Monitor and forecast cash flow, ensuring adequate funds are available for programme activities. • Handle the disbursement of social cash transfers to eligible beneficiaries, ensuring accuracy and timeliness. • Maintain adequate financial records of all transactions and reconcile all bank accounts on a monthly basis. • Ensure compliance with financial regulations, policies, and donor requirements. • Ensure timely payment for goods and services procured for the programme. • Prepare financial reports for stakeholders, donors and Government as required. • Produce periodic financial statements, including balance sheets, income statements, and expenditure reports. • Assist in the preparation of audit reports by providing necessary financial documentation. • Ensure compliance with national financial regulations, donor guidelines, and organizational policies. • Conduct regular reviews to ensure that funds are utilized as intended. • Manage donor funding, ensuring that funds are used according to the terms of the financing agreements. • Keep track of expenditures to ensure they meet donor and Government expectations and deadlines. • Manage the distribution of funds to ensure there are no leakages or mismanagement. • Train and mentor field staff or community representatives on financial procedures and cash management. • Work closely with monitoring and evaluation teams to track the financial impact and outcomes of the SCT program. • Provide financial data for evaluations and assessments to ensure accountability and transparency. • Undertake any other duties assigned by the supervisor TASKS AND ACADEMIC QUALIFICATION • Full Grade 12 Certificate or equivalent. • Full ACCA/CIMA and/or bachelor’s degree in accountancy or finance. • A Master’s degree in a related field or professional accounting qualification such as CA Advisory Professional in Accountancy added advantage. • Must be a member of ZICA. • At least 5 years of experience in Accounting. • Experience working with Donor funded project or Public Sector Programme is desirable • Knowledge in Public and Donor Financial management guidelines is desirable. • Proven track record in budgeting, financial reporting, internal controls, and fund disbursements. • Knowledge working with enterprise resource planning (ERP). • Must possess strong communication and leadership skills. Ability to manage teams and work in multidisciplinary teams Duration and Location • The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and project needs. • The Project Accountant will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, with occasional travel to Provincial and district Offices. Performance Evaluation Annual performance evaluation will be conducted at the end of each year using established key performance indicators (KPIs) based on targets as set out in the AWPB, Project document and individual work plan. The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions Reporting The Programme Accountant will report directly to the Financial Management Specialist Procurement/Hiring method The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023. Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours). The Permanent Secretary, Ministry of Community Development and Social Services Private Bag W252 Community House Lusaka. Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024.