Engagement of the Project Accountant for GEWEL 2 for the Social Cash Transfer (SCT) for 2 years

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10.0 PROGRAMME ACCOUNTANT X 01

Job Summary

The Programme Accountant will be responsible for ensuring the financial integrity, transparency, and efficiency of social cash transfer programme. He/she will support the Financial Management Specialist in the SCT PIU and will be charged with the task of processing payments, posting transactions, filling of documents and reconciliation of contracts, bank and ledger.

DUTIES AND RESPONSIBILITIES

• Develop and manage the financial plan and budget in collaboration with programme officers.

• Ensure that the budget aligns with the objectives and deliverables of the programme.

• Monitor and forecast cash flow, ensuring adequate funds are available for programme activities.

• Handle the disbursement of social cash transfers to eligible beneficiaries, ensuring accuracy and timeliness.

• Maintain adequate financial records of all transactions and reconcile all bank accounts on a monthly basis.

• Ensure compliance with financial regulations, policies, and donor requirements.

• Ensure timely payment for goods and services procured for the programme.

• Prepare financial reports for stakeholders, donors and Government as required.

• Produce periodic financial statements, including balance sheets, income statements, and expenditure reports.

• Assist in the preparation of audit reports by providing necessary financial documentation.

• Ensure compliance with national financial regulations, donor guidelines, and organizational policies.

• Conduct regular reviews to ensure that funds are utilized as intended.

• Manage donor funding, ensuring that funds are used according to the terms of the financing agreements.

• Keep track of expenditures to ensure they meet donor and Government expectations and deadlines.

• Manage the distribution of funds to ensure there are no leakages or mismanagement.

• Train and mentor field staff or community representatives on financial procedures and cash management.

• Work closely with monitoring and evaluation teams to track the financial impact and outcomes of the SCT program.

• Provide financial data for evaluations and assessments to ensure accountability and transparency.

• Undertake any other duties assigned by the supervisor

TASKS AND ACADEMIC QUALIFICATION

• Full Grade 12 Certificate or equivalent.

• Full ACCA/CIMA and/or bachelor’s degree in accountancy or finance.

• A Master’s degree in a related field or professional accounting qualification such as CA Advisory Professional in Accountancy added advantage.

• Must be a member of ZICA.

• At least 5 years of experience in Accounting.

• Experience working with Donor funded project or Public Sector Programme is desirable

• Knowledge in Public and Donor Financial management guidelines is desirable.

• Proven track record in budgeting, financial reporting, internal controls, and fund disbursements.

• Knowledge working with enterprise resource planning (ERP).

• Must possess strong communication and leadership skills.

Ability to manage teams and work in multidisciplinary teams

Duration and Location

• The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and project needs.

• The Project Accountant will be based at the Ministry of Community Development and Social Services Headquarters in Lusaka, with occasional travel to Provincial and district Offices.

Performance Evaluation

Annual performance evaluation will be conducted at the end of each year using established key performance indicators (KPIs) based on targets as set out in the AWPB, Project document and individual work plan. The consultant will be expected to meet the performance standards as agreed. Failure to meet these standards may result in performance improvement plans or other disciplinary actions

Reporting

The Programme Accountant will report directly to the Financial Management Specialist

Procurement/Hiring method

The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of World Bank Procurement Regulation (PR), September 2023.

Further information can be obtained at the address below during office hours (i.e. 09:00 to 1700 hours).

The Permanent Secretary,

Ministry of Community Development and Social Services

Private Bag W252

Community House

Lusaka.

Expressions of interest must be delivered in a written form (hard copy) / E-mail to the address below by 17:00 hours on 22nd November, 2024.