Recruitment of Financial Management Specialist

Ministry of Finance and Economic Planning

Strengthening Sub-National Fiscal Policy Management Project (SSFPMP)

Project ID: P156750

Job title: Financial Management Specialist

• Background:-

The Government of Sudan has received financing in the amount of ( $ 4,999,000 ) of which( $ 3,499,000 ) shall come from World Bank's Sudan Multi Partner's Fund (SMPF) and($1,500,000) shall come from State and Peace-building Fund (SPF) toward the cost of the "Strengthening Sub-National Fiscal Policy Management" .

The Project is seeking qualified Sudanese candidates for the above vacancy

Duty Station: Khartoum with travel as necessary to all project target states.

Duration: 1-year with possibility of renewal subject to satisfactory performance

Reporting to: Project Coordinator, Project Implementation Unit (PIU),

Duties and Responsibilities:

The Financial Management Specialist (FMS) will be part of the (SSFPMP) Project Implementation Unit (PIU) responsible for the financial management function of the Project.He/she will ensure that proper financial management system is in place and well maintained, with appropriate internal controls, record and books of accounts; that these are reliable, timely, and in accordance with professional accounting standards and government regulations; and that reports are prepared and maintained on timely basis, communicated to the appropriate users, and properly filed.

This FMS will oversee all aspects of the financial management of the (SSFPMP) including monitoring, supervision and guidance of the finance staff at the state levels and participating communities managing (SSFPMP) resources on financial management related matters to ensure compliance with World Bank (WB) guidelines and procedures.

The FMS will be contracted by the (SSFPMP), Ministry of Finance and Economic Planning (MoFEP) and will be accountable to the (SSFPMP) Coordinator on day-to-day project activities.

The FMS will undertake, among others, the following tasks:

• Support the PIU in carrying out its financial management responsibilities with respect to budgeting, accounting, internal control, funds flow, financial reporting and auditing arrangements, to ensure that proceeds of the Grant are used for the purposes intended aligned to the procedures set for in the POM;

• Pre-screening and recommending for approval withdrawal applications (WAs) submitted by projects’ implementing Unit to ascertain the: (i) arithmetical accuracy of the WAs and their attachments; (ii) eligibility of expenditure; (iii) conformity with GA; and (iv) completeness, i.e. the relevant fields in the WA form are appropriately completed etc. The review of each WA should cover at least 25 percent of the amount documented by SOEs and included in the WA;

• Support the PIU in reviewing: (a) project quarterly progress reports including interim financial reports (IFRs); and (b) expenditures claimed under the Statement of Expenditure (SOE) method and by implementing entities to ensure their eligibility and that expenditure are incurred for project purposes. With respect to the IFRs and SOE reviews, the Consultant will support the PIU in: (i) reconciling opening and closing bank and cash balances to bank statements and the previous period IFR; (ii) tracing receipts during the period to approve WAs; (iii) agreeing sample payments to supporting documents, ensure expenditure/payments are authorized, eligible, conform with the Grant Agreement (GA) and are properly classified by component and expense category (i.e. works, goods, consultants and operating costs); (iv) and confirming the accuracy of bank reconciliations;

• Support the PIU in the preparation of Project financial plans, budgets and disbursement plans;

• Monitor the execution of Project's overall financial management functions and use of funds including recording, reporting, budgeting, and banking and treasury activities;

• Provide guidance to the PIU on the financial sections of procurement documents, contracts, other financial arrangements and purchase orders, supervision of their conformity to project implementation requirements and budgets;

• Support the PIU in the timely completion of the audit of (SSFPMP)financial statements, including preparation and timely submission of required information;

• Support the PIU in the decision making process with respect to resource allocation;

• Maintain FM policies and procedures including adequate internal controls to ensure safeguarding of the projects assets and funds;

• Ensure that the FM policies are adequately implemented and react to any noncompliance issues identified;

• Prepare periodic Cash Flow Forecasts estimating the costs to be incurred in respect of each item set out in the Project Budget;

• Maintain records and process payments for all project transactions up to the end of the four months disbursement grace period following the project closure; and

• Perform other relevant duties as required by the Project Coordinator.

• Ensure that all project contracts are integrated within the FMS and ensure that the financial system installed by the project is functioning satisfactory and meet the financial needs of the project and updated regularly.

• Ensure that all contracts and other commitments are promptly entered in a commitment control record so that the uncommitted/unspent balance on each activity and line item is readily known at any point of time;

Reports/Outputs and Deliverables

The FMS will be required to produce the following reports and deliverables. All reports and deliverables shall be prepared in English and shall be submitted for the approval of the PIU Project Manager.

• Financial management documents consistent with Consultant's responsibilities;

• Monthly activity reports and timesheets, to be submitted within 15 days from the end of the month of reporting; and

• Memos on the review of each WA/SOE and financial report/statement, within 3 days of receipt.

Qualifications and Experience:-

It is expected that the selected candidate will conform to the following qualifications and experience profile:

• A minimum of a Bachelor degree in a relevant area(financial management, accounting, business administration, auditing, etc.), with an understanding of procurement; CA/CPA accreditation, a post graduate degree in a relevant discipline as well as any certification (ACCA, CFA etc.) is an advantage;

• A minimum of seven years of professional experience in financial management and accounting, preferably in private sector and/or with donor-funded projects;

• The ability to translate planned activities into concrete budgets and establish unit costs and analyze and report them for the purpose of recommending improvements in operations;

• The ability to supervise accounting and other financial functions, and report financial information useable to the various stakeholders: Government, Bank and Auditors;

• Proficiency in both Arabic and English;

• Familiarity with computers, accounting programs and other software applications;

• Strong oral and written communication skills;

• Ability to build and maintain effective relationships with the team members, clients and external actors; and

• Openness to change and ability to manage complexities under tight deadlines.

Instructions to Applicants:

Interested applicants should submit a letter of application, CV and all relevant Certificates to the (SSFPMP) Project Coordinator no later than:7 November 2017 by email to: [email protected] ; [email protected]

Or by post to the following address:

Strengthening Sub-National Fiscal Policy Management Project (SSFPMP)

Ministry of Finance and Economic Planning (MoFEP)

Burri, Shatti, Block No.11 Building No.9/208 Flat No.03,Flour No.14, Khartoum, Sudan,

Attention: Project Coordinator