Purchase of Motor Vehicle — Ministry of Finance & Economic Affairs (MoFEA)

INVITATION FOR QUOTATIONS FOR THE PURCHASE OF MOTOR VEHICLE UNDER SHOPPING PROCEDURES.

The Ministry of Finance & Economic Affairs (MoFEA) (the Client) has received a grant funds from the International Development Association (IDA) (the “Bank”) toward the cost of the Gambia Fiscal management Development Project (GFMDP) and intends to apply part of the funds to finance the procurement of Motor vehicle for the National Audit Office (NAO) of the Project.

The Ministry of Finance & Economic Affairs through the Directorate of Public Private Partnership Enterprise (DPPPE) Project Unit now invites quotations from suppliers for the Goods described in Annex 1: Purchaser’s Requirements, attached to this RFQ.

Eligible Goods

All the Goods to be supplied under the Contract and financed by the Bank may have their origin in any country except for the following countries: none.

Performance Security

Performance Security is required, insert: “The successful Supplier shall submit a Performance Security in accordance with the Contract Conditions.”

Manufacturer’s Authorization

A supplier that does not manufacture or produce the Goods it offers to supply shall submit a Manufacturer’s Authorization using the form included to this RFQ to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Purchaser’s Country.

Validity of offers.

The offers shall be valid until 90 days.

Quoted Price

Prices shall be quoted in the following manner:

• • • For Goods to be supplied from within the Purchaser’s Country:

• the price of the Goods quoted EXW, including all customs duties and sales and other taxes already paid or payable on the components and raw material used in the manufacture or assembly of the Goods;
• if known, any Purchaser’s Country sales tax and other taxes which will be payable on the Goods if the Contract is awarded to the Supplier; and• • For Goods to be supplied from outside the Purchaser’s Country:

• the price of the Goods, quoted CIP named place of destination in the Purchaser’s Country National Audit Office (NAO) of Bertil Harding Highway, KSMD, The Gambia. The contractual unit prices shall be fixed during the Supplier’s performance of the Contract and not subject to adjustment.

The Supplier may quote its price in a foreign currency of its choice in addition to the currency of the Purchaser’s Country (for any local costs as applicable).

Clarifications

Any clarification request regarding this RFQ may be sent in writing to Procurement Specialist, [email protected] before 19th March 2021 @ 2:00 p.m local time. The Purchaser will forward copies of its response to all Suppliers including a description of the inquiry but without identifying its source.

Submission of Quotations

• Quotations are to be submitted in the form attached at Annex 2 and by email. Quotations submitted as email attachments shall be in the form of scanned non- editable images.
• The deadline for submission of Quotations is 30th March 2021 at 12:30 p.m local time.
• The address for submission of Quotations is: Directorate of Public Private Partnership Enterprise (DPPPE)

Second (2nd) Floor up ASOBI Store

Banjul, The Gambia

Attention, Lamin Fatty – Director

Email: [email protected]

With copies to: [email protected] [email protected] [email protected] [email protected] [email protected]

Opening of Quotations

Quotations will be opened by the Purchaser’s representatives 30 minutes immediately after the deadline for the submission of Quotations.

Evaluation of Quotations

Quotations will be evaluated to ensure compliance with the Technical Specifications, Delivery and Completion Schedules and any other requirements of the RFQ.

“The comparison shall be on the basis of CIP (place of final destination) prices for Goods to be supplied from outside the Purchaser’ country and EXW prices plus cost of inland transportation and insurance to place of destination, for Goods supplied from within the Borrower’s country; together with prices for any required installation, training, commissioning and other services. The evaluation of prices shall not take into account custom duties and other taxes levied on imported goods quoted CIP and sales and similar taxes levied in connection with the sale or delivery of goods.”

The lowest evaluated price will be determined after correcting any arithmetic errors and other specified adjustments, if any.

“Quotations will be evaluated for each item and the Contract will comprise the item(s) awarded to the successful Supplier.”]

For evaluation and comparison purposes, the currency(ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: Gambian Dalasi (GMD) The source of exchange rate shall be: Central Bank of The Gambia, www.cbg.gm . The date for the exchange rate shall be: 14 days prior to closing date.

Contract Award

The Contract will be awarded to the Supplier/s who:

• offers the lowest evaluated price/s,
• technically compliant quotation, and
• guarantees delivery, in accordance with the delivery period/s in accordance with the Evaluation of Quotations above.

The Purchaser shall invite by the quickest means [e.g. e-mail] the successful Supplier/s for any discussion/ negotiation that may be needed to conclude the contract or otherwise for contract signature.

The Purchaser shall communicate by the quickest means with the other Suppliers on its contract award decision. An unsuccessful supplier may request clarifications as to why its quotation was not determined to be successful. The Purchaser will address this request within a reasonable time.

The Purchaser shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 days after award of contract or as soon as practicable thereafter. The information shall include the name of the successful Supplier, the Contract Price, the Contract duration, summary of its scope and the names of the Suppliers and their quoted and evaluated prices.

Fraud and Corruption

The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in the attachment to the Contract Conditions (Attachment A).

In further pursuance of this policy, the supplier shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to the RFQ and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank.

On behalf of the Purchaser:

Signature: …………………

Name: Lamin Fatty - Director

Attachments:

Annex 1: Purchaser’s Requirements

Annex 2: Quotation Form

Annex 3: Contract Forms

Technical Specifications

SUV 4X4 2020 MODEL

Engine: 2.7 L,

Number of cylinders: 4 cylinders

Engine type: cylinder in line

Number of valves: (8)

Fuel: Diesel

Displacement: 2000/3000

Fuel system: electronic fuel injection

Fuel tank capacity (L): 65/75

Max power kw/rpm: 65/4200

Max torque nm:192/2500

Dimensions: 4620*1770*1460

Wheelbase (mm): 2300/2800

Ground clearance: 180/190

Gross vehicle weight (kg): 2500/3500

Turning radius (m): 3/8

Curb weight kg: 1500/1995

Front & rear brakes: discs & drums

Front suspension: double wishbone

Rear suspension: rigid leaf

Tires dimension: 195R15C 8PR

Hands free phone kit: yes

Air conditioning: yes

Central door locking: yes

Number of seats: 15

Child lock: yes

Airbags: yes

Colour: white

Features : Radio/CD Player, Leather Seats, , Fog Lamps, Electric Front Seats, Multifunctional Steering Wheel, 5 Airbags, Cruise Control, KDSS, HID Headlamps + AFS, Sun & Moon Roof, 14-Speekers, Power Steering, Power Windows, Power Door Locks & Keyless Entry + Central Lock, Powered Retractable Side Mirrors, Sitting Capacity-15 Persons, dual automatic climate control air conditioner , heater, Front DVD Navigation, Head Rest DVD + 2 Head Phones, Roof Rail, Front & Rear Body Kits, Front & Rear Parking Sensors, Fire Extinguisher, Tool kit , full size spare wheel , jack , wheel spanner , reflecting red warning, alarm.

NB:

• The Vehicle must be suitable for use in tropical climatic conditions suitable for use in heavy traffic environments, international route/highways and rugged terrain and topography (including off road).
• A Certificate of Origin for each proposed vehicle shall also be provided, vehicle technical manual in English.
• The vehicle shall be covered with a One (1) year warranty or 50,000 km, whichever comes first.