Recruitment of Senior Project Procurement Specialist — Ministry of Health and Sanitation of Malawi

Original title: Senior Procurement Specialist

Deadline

October 23, 2026

Closed

Published on October 13, 2026 at 12:00 AMModified on October 15, 2026 at 01:01 AM

Key information

Type: Consulting & Studies
Location: Malawi
Deadline: October 23, 2026 at 12:00 AMClosed
Estimated Value: Not disclosed
Language of Notice: English

What is this tender about?

Recruitment of Senior Project Procurement Specialist — Ministry of Health and Sanitation of Malawi is a consulting & studies procurement opportunity published by Ministry of Health in Malawi on October 13, 2026. Submissions closed on October 23, 2026. 1 official document is attached below.

Effective monitoring of critical procurement activities;
Timely identification and resolution of procurement and contract management risks; and
Full compliance with the World Bank Procurement Regulations for IPF Borrowers, the Financing Agreement, the approved Procurement Plan, and applicable Government of Malawi procurement legislation. 3. Duties And Accountabilities The Senior Procurement Specialist, under the direction of the Project Coordinator, shall supervise the implementation of all procurement related activities of the Project. This includes ensuring that project activities are implemented in accordance with the World Bank (WB) and Government of Malawi (GoM) Procurement Policies and Guidelines, Project Documents and Agreements and Procureme0nt Operational Manual. The Senior Procurement Specialist shall ensure the timely delivery of goods and services to the Projecting Implementing Entities (PIEs) by supporting the development and maintenance of an effective monitoring, administrative and reporting procurement environment that facilitates and contributes to the achievement of the Project’s goals and objectives. The specific duties of the Senior Procurement Specialist shall include but not limited to the following: • Strategic Procurement Leadership and Acceleration
Provide the supervision and quality check on preparing procurement documentation for goods, works and non-consulting services including Specific Procurement Notices (SPNs), Invitation for Bids, advertisements, Request for Quotation documents, organizing and conducting bid openings, evaluation reports, obtaining the necessary approvals and No Objection Letters from the World Bank where required, arranging for the contract signing, and distribution to the appropriate authorities;
Provide executive-level leadership and oversight for procurement and contract management functions. • Maintain an integrated procurement pipeline and implementation schedule. • Identify procurement bottlenecks and coordinate corrective actions. • Advise Project Management on procurement priorities, sequencing, and implementation risks. •. Procurement Governance, Compliance and Quality Assurance
Ensure compliance with World Bank regulations and Government procurement requirements. • Review major procurement documents and procurement strategies. • Promote competition, transparency, integrity, accountability, and value for money. • Oversight of Complex and High-Value Procurement
Review procurement documentation for consulting services including liaising with the technical teams on preparing Terms of Reference (TORs), Requests for Expressions of Interest (EOI), advertisements, evaluating EOIs and creating shortlists, preparing Request for Proposal documents, evaluating proposals, obtaining the necessary clearances from the World Bank where required, assisting in contract negotiations, minutes of negotiations, draw-up draft contracts and making arrangements for contract signing, and distributing to the appropriate authorities;
Lead or oversee high-value and strategically important procurement activities. • Support evaluations, negotiations, contract awards, and resolution of complex procurement matters. •. World Bank and Procurement Oversight Coordination
Serve as the principal procurement focal point for the World Bank and oversight institutions. • Coordinate submissions requiring Prior Review and No Objection. • Support implementation support missions, audits, and procurement reviews. • Facilitate implementation of agreed corrective actions. • Lead ensuring compliance with procurement methods and prior review thresholds applicable to the project;
Ensure all procurement activities are carried out in accordance with the agreed procedures, including the Financing Agreement; the World Bank’s Procurement Regulations; and Government of Malawi Public Procurement and Disposal of Public Assets Act;
Contract Management and Delivery Oversight
Establish and oversee a robust contract management framework. • Lead in coordinating responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with World bank’s Procurement Regulations;
Lead in handling bidders and consultants’ complaints and debriefings by ensuring that they are all addressed adequately and in a timely manner and to maintain a complaints database;
Monitor contract milestones, deliverables, guarantees, warranties, insurance, and payments. • Advise management on contract variations, claims, disputes, and extensions. • Procurement Risk, Integrity and Complaints Management
Maintain a comprehensive procurement risk register and tracker. • Identify and mitigate procurement and market risks. • Oversee procurement complaints handling. • Promote compliance with ethical and anti-corruption standards. •. Procurement Performance Monitoring and Reporting
Monitor procurement processing times and implementation milestones. • Ensure timely updating of STEP and other approved systems. • Prepare quarterly procurement performance reports. • Provide procurement inputs to project progress reports and management reviews. •. Supervision, Mentoring and Capacity Building
Supervise and mentor procurement staff assigned to the Project. • Support resolution of complex procurement issues. • Identify capacity gaps and implement capacity-building initiatives. • Strengthen sustainable procurement systems within the Ministry of Health. • Carry out any other duties as may be assigned by the Project Coordinator from time to time. 4.0 Contract Duration The position is available until December 2029, with potential extensions. This a one-year contract and will be renewed annually based on satisfactory performance, availability of resources, and project needs. 5.0 Performance Criteria The following performance criteria will be used to assess the performance of the Senior Procurement Specialist at regular intervals and based upon these assessments the contract with the Ministry of Health may be continued or terminated: • > 90 % of Planned Annual procurement activities completed within the approved procurement schedule
100% of procurement processes conducted in accordance with the applicable World Bank Procurement Regulations and approved Procurement Plan. • Procurement risks reviewed and updated at least quarterly or whenever significant project circumstances change. • 100% of contracts actively monitored, with key deliverables, expiry dates, payment milestones and performance issues tracked. • Procurement complaints responded to and resolved/escalated within the applicable timeframe. • Procurement files are complete and readily available for supervision missions, audits and post-procurement reviews. • Demonstrable savings/value-for-money improvements where appropriate, without compromising quality, competition or compliance. • All required procurement documents uploaded/updated in STEP within the prescribed timeframe. 6.0 Deliverables The Senior Procurement Specialist shall be responsible for the following key deliverables • Procurement Acceleration plan within 30 days of commencement, quarterly procurement performance reports, a contract management framework by a specified date
Project annual Procurement Plan and periodic updates of the same. • Timely Procurement of Goods, Works and Services
Bid/Proposal Evaluation and Contract Award (Bidding documents, Request for Proposals, Evaluation Reports, Draft Contracts, etc)
Minutes of meetings held throughout the procurement process, including short-listing, Evaluation, interview and negotiation and bid openings all duly signed by panel members/participating parties. • Accurate procurement reporting, STEP updates and support to audits/World Bank reviews. • Effective management and monitoring of all active contracts. • Effective procurement risk management and timely resolution of procurement issues. • Monthly, Quarterly, Semi-Annual and Annual procurement reports as inputs into the Project Management
Weekly, monthly updates on Procurement Plan tracker to be shared with Project Management 7.1 Qualifications and Experience

What are the key dates?

Publication
October 13, 2026
Bid Submission Deadline
October 23, 2026
Evaluation & Award
Pending
Contract Signature
Pending

Procuring Entity

Name: Ministry of Health
Country: Malawi
Contact person: Zuze Moses
Phone: Create a free account to view

Which documents are available?

Tender Details
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